Loading...
HomeMy WebLinkAboutMinutes - 1974.08.09 - 38492OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING August 9, 1974 The meeting was called to order at 9:55 a.m. by Chairman E. Frank Richardson in the Parks and Recreation Commission Room. COMMISSION MEMBERS PRESENT: Chairman Richardson, Vice Chairman Dunleavy, Velma Austin, Frances Clark, George Kuhn, William Richards, Marjorie Walker, Richard Wilcox. COMMISSION MEMBERS ABSENT: Secretary Wint, Donald Nick ALSO PRESENT: R. Eric Reickel, Jon Kipke, Pauline McCormick, Robert Bomia, William Willoughby, Daily Tribune. APPROVAL OF MINUTES: Moved by Mr. Dunleavy, supported by Mrs. Clark to approve the minutes of the special meeting of July 24, 1974 as written. Motion carried. Moved by Mr. Dunleavy, supported by Mrs. Clark to approve the minutes of July 26, 1974 as written. Motion carried. Moved by Mrs. Clark, supported by Mr. Dunleavy to approve the minutes of the special meeting of August 2, 1974 as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Dunleavy, supported by Mrs. Austin to accept payment of Vouchers 7-113 through 7-196 with correction of transposed Voucher numbers 7-132 through 7-134. Motion carried. It was requested that contract payments be noted as such on the Voucher payment list. (Commission Meeting, August 9, 1974) ACTIVITIES REPORT: The variance of entrance fees for Groveland-Oaks was discussed. Mr. Dunleavy requested an explanation for difference in fees, year to date. Moved by Mr. Dunleavy, supported by Mrs. Clark to receive the June Activities Report with explanation on the variance forthcoming at the next meeting. Motion carried. STATEMENT OF OPERATIONS: Moved by Mr. Richards, supported by Mrs. Clark to receive the Statement of Operations for June, 1974. Motion carried. PROGRESS REPORT 74-2: Mr. Reickel reported that all sources of possible funding for the development of the Waterford -Oaks Swimming Center have been exhausted. Staff will submit recommendation at the next meeting pertaining to the use of the $750,000 Recreation Bond monies designated for development of Waterford -Oaks. Moved by Mr. Richards, supported by Mr. Dunleavy to receive Progress Report 74-2. Motion carried. COHN RESOLUTION: WHEREAS, through the interests of Irwin I. and Sadie L. Cohn, in the preservation of land and natural beauty, it was made possible for the Oakland County Parks and Recreation Commission to purchase 444 acres of park land known as Independence -Oaks Park and WHEREAS, their continuing cooperation for the development of Independence -Oaks as a nature interpretation and environmental education center has allowed them to contribute sufficient monies for the development of a 22 acre pike propagation pond, now therefore be it RESOLVED, the Oakland County Parks and Recreation Commission does gratefully thank the Cohns for their financial generosity and insight into such a worthwhile natural resources facility and let it further be RESOLVED, that in honor of Mr. and Mrs. Cohn, the Oakland County Parks and Recreation Commission does hereby name the 22 acre pike rearing facility the "Irwin I. and Sadie L. Cohn Pike Propagation Pond". - 2 - (Commission Meeting, August 9, 1974) Moved by Mr. Dunleavy, supported by Mrs. Austin to accept the resolution for Irwin I. and Sadie L. Cohn. Motion carried. The resolution will be presented to Mr. and Mrs. Cohn at the ground breaking ceremonies for Independence -Oaks. AUDIT REPORT -ERNST & ERNST: Moved by Mr. Richards, supported by Mr. Kuhn to receive the audit report of Ernst & Ernst. Motion carried. Mr. Wilcox arrived at 10:25. PUBLIC INFORMATION PROGRAM: Mr. Reickel requested a meeting be scheduled to interview the re- maining four public.information firms who have requested a hearing, so a firm can be chosen to provide an information audit and develop guidelines for a full time public information staff person. Commission approval was also requested to notify Personnel to work up job description and salary qualifications for full time Public Information staff member. A special meeting was called for Wednesday, August 21, 1974 at 1:00 p.m. to interview public information firms. Moved by Mrs. Walker, supported by Mr. Kuhn to proceed with job description and salary specifications for Public Information classification. Motion carried. ROCHESTER FOLK WORKSHOP: A request for use of Addison -Oaks for a Blue Grass Music Concert on Sunday, September 22, 1974 was presented. The concert will be sponsored by the Rochester Folk Workshop. Discussion followed, concerning additional sanitary facilities, check of local police department for past problems, names of performers and an agreement for Commission approval. Moved by Mr. Kuhn, supported by Mrs. Austin to approve the concept of concert subject to an in-depth analysis and report back to the Commission on facilities and requirements to promote a high level concert. Motion carried. - 3 - (Commission Meeting, August 9, 1974) GROVELAND-OAKS HOUSE SURVEY: Mr. Bomia reported on the survey of the four residences located at Groveland-Oaks; Manager's residence and the three houses located on Grange Hall Road. Staff's recommendation is to construct a new dwelling for Manager and demolish present residence. The design is to be similar to manager's residence at Springfield. It was requested this building be put out to bid immediately. Staff also recommended the dwelling located at 8081 Grange Hall Road and presently occupied by the Assistant Park Manager, be upgraded to livable standards. Estimated cost for these improvements to be $10,000. The two remaining buildings to be demolished at a later date. Moved by Mr. Richards, supported by Mrs. Clark that Commission concur with staff recommendation to go for bid on new construction and the renovation of the assistant manager's dwelling. Motion carried. INDEPENDENCE -OAKS HOUSE: Mr. Reickel reported that if the Manager's residence for Independence could be put out for bid at the same time as the residence for Groveland, it would be to the Commission's advantage. The bid would be for rough -ins and then over the winter months, the Technical Support Division could do the finish work. The Manager could then be on residence at the completion of the first phase of development at Independence -Oaks. Moved by Mr. Kuhn, supported by Mr. Wilcox to approve bidding for rough -ins of the house at Independence -Oaks. Motion carried. DIRECTOR'S REPORT: Mr. Reickel reported on the joint meeting with the Huron -Clinton Metropolitan Authority, D.N.R., Road Commission, Planning Commission, Michigan Department of Highways and Parks and Recreation to discuss the Sidney Waldon Parkway. The Michigan Department of Highways is interested in putting money in this project; also the Bureau of Outdoor Recreation. D.N.R. is interested in the maintenance and surveillance of the Parkway. The question is who will buy it. H.C.M.A. wants fair market value for the property. - 4 - (Commission Meeting, August 9, 1974) Mr. Dunleavy requested he be apprised of all meetings regarding the Parkway. Moved by Mr. Kuhn, supported by Mr. Dunleavy to authorize the Commission Chairman and Director to continue to meet with all affected agencies and work on a viable plan to develop the Sidney Waldon Parkway. Motion carried. MISCELLANEOUS: Speakers Bureau Mr. Reickel reported that since January 1, 1974 members of staff have spoken to 22 groups with a total of 4458 in attendance, about the Oakland County Park System. Pike Rearing Marsh D.N.R. reported the completion of the 1974 northern pike rearing program at Crooked Lake. Approximately 2900 fingerlings were stocked into Crooked Lake. Red Run Drain Mr. Reickel presented a resolution passed by the Drainage Board for the Red Run Drain. This will be used as a planning guideline if and when we get approval to proceed. Mr. Kuhn explained procedures in expediting the project. It is hoped by September 15, 1974 concurrence of concept will be forthcoming from Inter -County Red Run Drain Board, Corps of Engineers and other agencies, showing exact intent of all restrictions. By October 1, 1974 various drawings could be ready for planners and at this time the Parks Commission could decide a program. MISCELLANEOUS: Mr. Reickel reported to date, we have $1,875,000 in investments and have collected $82,500. in interest. Budget analysis and recommendations to correct overdrawn accounts will be presented at next meeting. Mr. Richards excused at 11:20. Plans are to have a qualified accountant on staff as soon as possible. - 5 - (Commission Meeting, August 9, 1974) Mr. Richardson reported on a meeting with Hugh Dohany, Jim Brennan and Tom Duncan in regards to input on our accounting procedures. It was recommended we use the County Purchasing Department exclusively. Mr. Reickel explained this has been discussed with Purchasing Director, Glen Dick. UNFINISHED BUSINESS: Mr. Dunleavy questioned the status of the Bicentennial. Mr. Reickel explained a letter has been sent to Sandy Brotherton, Chairman of the Bicentennial Committee, stating our report on the concept of Springfield -Oaks would not be ready until September. Recommendation is the county should work toward the development of a county exposition grounds as a memento and continuance of the two hundred year birthday. Meeting adjourned at 11:30 a.m. P. McCormick Acting Secretary - 6 -