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HomeMy WebLinkAboutMinutes - 1974.02.08 - 38499OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING February 8, 1974 The meeting was called to order at 10:00 A. M. by Chairman E. Frank Richardson in the Parks and Recreation Commission Room. COMMISSION MEMBERS PRESENT: Chairman Richardson, Vice Chairman Dunleavy, Velma Austin, Frances Clark, George Kuhn, Donald Nick and William Richards. COMMISSION MEMBERS ABSENT: Richard Wilcox and Lewis Wint ALSO PRESENT: R. Eric Reickel, Jon Kipke, Pauline McCormick, Fred Ellis and George Liljeblad, Ellis, Arndt & Truesdell, Inc.; Mark DeVries, Mark DeVries and Associates; Jack Monteith, Swanson Associates; Ted Dziurman, D.F.O.; Ralph Kingzett, Oakland Press; William Willoughby, Daily Tribune. A moment of silent prayer was observed by the Commission in memory of Emil Jawors. Moved by Mr. Kuhn, supported by Mr. Dunleavy that a resolution in memento of Emil Jawor's service to the Parks and Recreation Commission be sent to his family. Motion carried. APPROVAL OF MINUTES: Moved by Mr. Dunleavy, supported by Mrs. Austin to approve the minutes of January 25th by adding "Motion Carried" to the motion by Mr. Wilcox to reject all swimming pool bids. Motion carried. Moved by Mr. Dunleavy, supported by Mr. Nick to approve the minutes of January 29th by adding "Meeting adjourned to Courthouse Auditorium and adjourned at 12 o'clock". Motion carried. Moved by Mr. Nick, supported by Mrs. Clark to approve the minutes of February 1st as written. Motion carried. Page 2 (Commission Meeting, February 8, 1974) APPROVAL OF PAYMENTS: Moved by Mr. Dunleavy, supported by Mrs. Austin to approve the payment of Vouchers 1-1 through 1-108. Motion carried. ACTIVITIES REPORT: Mr. Reickel presented the January Activities Report. SLIDE PRESENTATION: Mr. Reickel reported that staff had talked to twelve service clubs from October, 1973 through January, 1974 covering the slide pre- sentation on Oakland County parks. A total of 413 persons attended the meetings. NACO LEGISLATIVE CONFERENCE: Moved by Mr. Nick, supported by Mr. Richards to authorize the director and members of the Parks and Recreation Commission to attend the NACO Legislative Conference in Washington, D. C. on February 26, 27 and 28. Mr. Reickel explained sessions would be held pertaining to the Open Space Programs. The Land and Water Conservation Fund Act will also be discussed to see whether it should be funded to the $300 million as recommended by the President. Discussion followed. Motion carried. LAND AND WATER RESOLUTION: Mr. Reickel presented to the Commission the resolution to be dis- tributed at the NACO Conference wherein the Commission urges the Congress of the United States to resume full funding of the $300 million for the Land and Water Conservation Fund Act of 1965 for the fiscal year 1975. Moved by Mr. Dunleavy, supported by Mr. Nick to receive resolution. Motion carried. GREAT LAKES INSTITUTE: Moved by Mr. Richards, supported by Mr. Nick to authorize Jon Solberg, Steve Gillette and Pete Zemelis to attend the Great Lakes Training Institute in Angola, Indiana February 18 through 22. Motion carried. Page 3 (Commission Meeting, February 8, 1974) Mr. Reickel explained that the training sessions pertain to park maintenance problems and programs affecting our operation. INDUSTRIAL APPRAISAL AGREEMENT: Mr. Reickel reported he had been requested by Glen Dick of Central Services to review with the Commission the possibility of contracting for a professional industrial appraisal company to assess the value of all buildings within the park system in case a major loss should occur. Discussion followed and staff was requested to gather more infor- mation regarding costs. It was suggested we check with Huttenlochers Insurance Company to see what their advice might be on the situation. PICNIC TABLE BIDS: Mr. Reickel requested permission to purchase 450 picnic tables; 300 for Groveland and 150 for Addison from Herb Jennings, Inc. for $20,443.50 (includes redwood stain). The following bids were received: Blue Valley G. R. Glatter Blue Valley J. E. Burke Belson Miracle Herb Jennings *Gerber *Did not meet specifications. steel pipe. $27,540.00 27,000.00 24,862.50 24,750.00 23,265.00 22,950.00 20,443.50 18,450.00 Gerber bid steel tubing rather than Mr. Nick suggested that Jennings be contacted to see how long their bid would hold should the Commission desire to purchase additional tables. Moved by Mr. Dunleavy, supported by Mr. Nick to approve the alternate bid for purchase of 450 picnic tables in the amount of $20,443.50 from Herb Jennings, Inc. Motion carried. EQUIPMENT BIDS: Mr. Reickel requested the Commission consider the purchase of the following approved 1974 capital expenditure items. The following low bids were received by Central Purchasing: Page 4 (Commission Meeting, February 8, 1974) Turf Vac Printing Machine Mobile Radio and 6 portables Fertilizer Grade Rings (Fire circles for campers) Lawn Equipment $2375.00 Signpress 3320.50 General Electric 4671.00 W. F. Miller 5886.00 Price Brothers 3750.00 Moved by Mr. Richards, supported by Mrs. Clark to accept low bids on all items and reject all other bids. Motion carried. INDEPENDENCE -OAKS PHASE I : Mr. Reickel reported he had received word that our $260,000 grant had been approved. Fred Ellis of Ellis, Arndt & Truesdell presented to the Commission a review of the Phase I development for Independence - Oaks. Mr. Ellis explained bids are coming in so high he suggested utilizing the services of a contract management firm who would act as a coordinator for the development. Cost for contractor would be 20 to 250 of the development. Sub -contractors would submit bids to the contract management firm for road and site construction; water system construction; fencing; landscaping, electrical system and architectual bids. Mr. Richards reported there would have to be some negotiations regarding (1) hill on Perry Lake Road for school busses (2) road study be undertaken by outside consulting firm (3) considerable thought be given for easement somewhere along border of park for eventual road when and if it became available. Finding of fact was issued by hearing examiner. Mr. Reickel and Mr. Ellis will meet with Road Commission regarding the abandonment. Dispositon of road abandonment will be determined after the meeting which may take a period of 60 days to complete. The design will be held up until permission is received from the Road Commission that the abandonment is accomplished. SPRINGFIELD-OAKS GOLF COURSE - PHASE II: Mark DeVries of Mark DeVries and Associates reported Phase I of the master plan had been completed and that the plans for Phase II were 98% complete. Estimated cost for Phase II is $124,700.00. He explained they would be taking bids on a fully automatic sprinkling system with alternate bids for semi -automatic system. Mr. DeVries requested permission to advertise for Second Phase bids on the Springfield -Oaks Golf Course. Moved by Mr. Kuhn, supported by Mr. Richards that Mark DeVries and Associates be authorized to proceed with bids. Motion carried. Page 5 (Commission Meeting, February 8, 1974) WATERFORD-OAKS SWIM CENTER: Jack Monteith of Swanson Associates reviewed with the Commission the overall plan of the pool and made recommendations as to trimming costs before rebidding. He noted that the present construction climate may temporarily stablize the labor market. Some of the suggested changes were: Deleting therapy pool; reducing number of seats and location and mechanical and architectural changes. Mr. Richards requested we investigage the possibility of obtaining federal funds for the therapy pool. Moved by Mr. Nick, supported by Mr. Kuhn to rebid at original specifications with modifications on mechanical and architectural changes only. Discussion followed. Motion carried. Moved by Mrs. Austin, supported by Mr. Kuhn to request Swanson Associates to investigate alternate modifications and cost savings on the basis of suggested changes as per Swanson's letter of February 5, 1974. Moved by Mr. Richards, supported by Mrs. Clark to amend the motion by deleting Item #1 (Training Pool) as per Swanson's letter of February 5, 1974. Roll Call Vote on Amendment: Yes: Frances Clark James Dunleavy George Kuhn William Richards Frank Richardson Amendment to the motion carried. Roll Call Vote on Motion: Yes: Velma Austin Frances Clark James Dunleavy George Kuhn William Richards Frank Richardson Motion carried. No: Velma Austin Donald Nick No: Donald Nick Page 6 (Commission Meeting, February 8, 1974) UNFINISHED BUSINESS: PEP PROGRAM: Mr. Reickel reported we will be reimbursed $47,689.82 from the summer employees PEP program. MOBILE RECREATION PROGRAM: Moved by Mr. Nick, supported by Mr. Richards to provide as an incentive for the program, the first unit requested by a governmental unit free of charge. Motion carried. Mr. Richardson called a recess at 12:30 P. M.; meeting to reconvene at 2:00 P. M. Meeting reconvened at 2:00 P. M. for the purpose of interviewing the first candidate for the food and beverage concession. Clyde and Thomas Blunk appeared to give their presentation. Meeting adjourned at 4:00 P. M. Betty Guest, Acting Secretary