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HomeMy WebLinkAboutMinutes - 1974.02.22 - 38503OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING February 22, 1974 The meeting was called to order at 10:00 A. M. by Chairman E. Frank Richardson in the Parks and Recreation Commission Room. COMMISSION MEMBERS PRESENT: Commissioner Richardson, Vice Chairman Dunleavy, Velma Austin, Frances Clark, George Kuhn, Donald Nick, Richard Wilcox and Lewis Wint. COMMISSION MEMBERS ABSENT: William Richards ALSO PRESENT• R. Eric Reickel, Jon J. Kipke, Ralph Kingzett, Oakland Press and William Willoughby, Daily Tribune. APPROVAL OF MINUTES: Moved by Mr. Dunleavy, supported by Mr. Nick to approve the minutes of February 8th as written. Motion carried. Moved by Mrs. Clark, supported by Mr. Wint to approve the minutes of the special meeting, February 13, 1974 as written. Motion carried. Moved by Mr. Dunleavy, supported by Mrs. Austin to approve the minutes of the special meeting, February 14, 1974 as written. Motion carried. Moved by Mr. Wint, supported by Mr. Dunleavy to approve the minutes of the special meeting, February 15, 1974 as written. Motion carried. STATEMENT OF OPERATIONS: Moved by Mrs. Clark, supported by Mr. Wint to receive the Statement of Operations for December, 1973. Motion carried. It was recommended that the Statement of Operation pages be numbered for easier reference. Page 2 (Commission Meeting, February 22, 1974) INDUSTRIAL APPRAISALS: Mr. Richard Huttenlocher of Huttenlocher, Kerns, Norvell, Inc., appeared before the Commission to relay his viewpoints regarding an industrial appraisal for Parks and Recreation facilities. He explained our present insurance structure as insured with his firm under one blanket policy and stated that insurance companies will not guarantee an appraisal. He recommended an appraisal be done by the professional appraisal company as they stand behind their appraisals of any buildings or properties they appraise and will update the appraisals yearly for 10% of cost. Discussion followed regarding complete inventory and tagging of all equip- ment. Moved by Mr. Wint, supported by Mr. Dunleavy to authorize the director to obtain bids from five appraisal companies for the purpose of appraising Commission facilities. Motion carried. MOBILE RECREATION PROGRAM: Mr. Kipke reviewed with the Commission the initial mailing for the Mobile Recreation Program which was sent to Oakland County recreation officials, school superintendents and township officials to enable the established departments enough time to properly budget for use of the vehicles. Moved by Mr. Nick that the Parks and Recreation Commission purchase an additional Swim -Mobile. Discussion followed on merits of purchasing an additional vehicle. No support to motion. Suggestions were made as to the best methods of familiarizing residents with the overall Mobile Recreation Program. Further discussion will be conducted at next Commission meeting. TURF EQUIPMENT BIDS: Mr. Kipke requested the Commission consider the purchase of the following approved 1974 capital expenditure items. The following bids were received by Central Purchasing: Golf Car Lawn Equip. Wilkie W.F. Miller Turf Aerator (1) -0- -0- $2,404.00 $1,600.00 Greens Mowers (2) -0- -0- 6,793.60 *5,596.00 Utility Truckster (3) *$7,946.10 -0- -0- 8,100.00 Hydrostatic Mower (1) -0- -0- *4,038.00 -0- Turf Sweeper (1) -0- $2,375.00 3,373.04 *1,708.00 *Low bid meeting bid specifications Page 3 (Commission Meeting, February 22, 1974) Staff recommended the purchase of the Turf Aerator from Wilkie as the low bidder did not meet specifications. Moved by Mr. Nick, supported by Mr. Wint to approve the purchase of items as specified. Motion carried. PICNIC TABLES & FERTILIZER: The Commission had requested that the director contact the two low bidders pertaining to picnic tables and fertilizer. It was determined that Herb Jennings, Inc., would hold prices for 30 days on the possible purchase of 100 additional tables for $4,500.43. Mr. Reickel reported that after survey and determination of future park developments, the purchase of these tables could be justified. Due to scarcity of fertilizer, staff recommended doubling the order of fertilizer from W. F. Miller for a total cost of 11,772.00. Moved by Mr. Kuhn, supported by Mr. Wilcox that recommendation of staff be accepted on picnic tables and fertilizer. Motion carried. FOOD AND BEVERAGE: Chairman Richardson reported that all interviews of prospective concession- aires had been concluded. As per minutes of Special Meeting of February 15, Mr. Reickel reported he had gone into informational sessions with Laffrey, Werthmann and Fulller for the purposes of giving them as much background and information they would need to make their proposal to a Committee of the Commission. The Laffrey firm requested a meeting with the Committee on Monday, February 25th at 2:00 P.M. to review their proposal and then present it to the Commission as a whole on Friday, March 1 at 10:00 A.M. Final determination as to approval or rejection of their proposal would be discussed at the regular Commission meeting on March 81 1974. Mr. Reickel stated he had contacted Civil Counsel and asked for approval to have Jack Hays present at the March 1 meeting to work with the Parks and Recreation Commission as to legal aspects of the contract. Chairman Richardson appointed the subcommittee to review the proposal of Laffrey, Werthmann and Fuller; Frances Clark, James Dunleavy and Lewis Wint. Moved by Mr. Dunleavy, supported by Mr. Kuhn that other candidates for food and beverage be notified that the Commmission has tentatively decided to explore the pos- sibility of contractural arrangements with Laffrey, Werthmann and Fuller. Motion carried. Page 4 (Commission Meeting, February 22, 1974) ELECTION OF SECRETARY Moved by Mr. Nick, supported by Mrs. Clark to nominate Lewis Wint for Secretary of the Parks and Recreation Commission. Moved by Mr. Kuhn, supported by Mrs. Austin that nomi- nations be closed and unanimous ballot be cast for Lewis Wint. Motion carried unanimously. SPRINGFIELD-OAKS MASTER PLAN Mr. Reickel reported that the County Commissioners, at their meeting of February 14, 1974, approved by a vote of 20-2 in sharing the cost of a master plan for Springfield -Oaks fairgrounds. He recommended that the Commission enter into a contract with Ellis, Arndt & Truesdell, Inc. to provide this service within an estimated range of $12,900 to $14,100 to be shared on a 50-50 basis with the County Commissioners. Discussion followed. Moved by Mr. Wilcox, supported by Kuhn to enter into an agreement with Ellis, Arndt & Truesdell, Inc., to provide a master plan for Springfield -Oaks fairgrounds. Motion carried. Discussion conducted whether or not staff had prepared guidelines for park policy for 1974. Mr. Reickel reiterated the necessity of an adopted policy by the Commission and stated a report would be ready for presenta- tion to the Commission at its March 8 meeting. Meeting adjourned at 11:30 A.M. Betty Guest Acting Secretary