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HomeMy WebLinkAboutMinutes - 1974.03.22 - 38515OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING March 22, 1974 The meeting was called to order at 9:55 A.M. by Chairman E. Frank Richardson in the Parks and Recreation Commission Room. COMMISSION MEMBERS PRESENT: Chairman Richardson, Vice Chairman Dunleavy, Velma Austin, Frances Clark, Donald Nick, George Kuhn, William Richards, Richard Wilcox. COMMISSION MEMBERS ABSENT: Lewis Wint ALSO PRESENT: R. ERic Reickel, Jon Kipke, Pauline McCormick, James Galloway, Victor Chiasson, Ralph Kingzett, Oakland Press; William Willoughby, Daily Tribune. APPROVAL OF MINUTES: Moved by Mrs. Clark, supported by Mr. Kuhn to approve the minutes of the Special Meeting of March 6, 1974, as written. Motion carried. Moved by Mr. Nick, supported by Mr. Kuhn to approve the minutes of the regular meeting of March 8, 1974 as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Dunleavy, supported by Mrs. Austin to approve the payment of Vouchers 3-1 through 3-90. Discussion followed. Motion carried. STATEMENT OF OPERATIONS: Moved by Mr. Nick, supported by Mrs. Clark to receive the Statement of Operations for January, 1974. Motion carried. Page 2 (Commission Meeting, March 22, 1974) MOBILE RECREATION PROGRAM: Mr. Reickel introduced Victor Chiasson, Recreation Supervisor, to the Commission. Mr. Chiasson addressed the Commission regarding the progression of the Mobile Recreation Program. As of March 22, 93 visits had been scheduled for the mobile units which will generate revenues of $4065.00. Mr. Chiasson explained the proposed operating policy of the vehicles and reported he anticipated employing 20 summer persons to implement the program. The Mobile Recreation Program will commence June 24, 1974. Moved by Mr. Dunleavy, supported by Mr. Nick to receive the report on the Mobile Recreation Program. Motion carried. PIKE TRAP, INDEPENDENCE -OAKS: Mr. Reickel reported that the Fish Commission had requested that Parks and Recreation proceed with the construction of the Pike Trap at Independence -Oaks marsh as soon as possible because they are ready to put the fish in the pond. Information was submitted to three contractors and only one quotation was received in return; Lotan's Excavating in the amount of $2350.00. DFO and the consultant, Ellis, Arndt & Truesdell, felt the offer was reasonable and within engineering costs. Upon completion of final acquisition of the Independence property, the Commission will receive a $5000.00 gift from the landowner that was stipulated for development of the pike pond. B.O.R. approval has been obtained for this project. Moved by Mr. Wilcox, supported by Mr. Nick to authorize Lotan Excavating to proceed with the construction of a pike trap in the amount of $2350.00, at Independence -Oaks. Motion carried. INDEPENDENCE -OAKS, ABANDONMENT OF HUNTING & FIREARMS: Moved by Mr. Nick, supported by Mrs. Austin that the Parks and Recreation Commission submit a letter to the Independence Township Clerk indicating its approval that Independence -Oaks be included in the list of proposed properties that are to be closed to all hunting and firearms. Motion carried. GROVELAND-OAKS, MOWING EQUIPMENT: Moved by Mr. Nick, supported by Mrs. Austin to purchase an 8' Mott Mower and 2 Mott Hybrid Gang Units from W. F. Miller Co., in the amount of $3700.00. Page 3 (Commission Meeting, March 22, 1974) It was explained that this would be a replacement unit and W. F. Miller Co. is the only distributor in the area for this type equipment. Funds will be transferred from the Contingency Fund to the Capital Equipment Fund for this purchase. Motion carried. UNFINISHED BUSINESS: ROAD ABANDONMENT -INDEPENDENCE -OAKS: Mr. Reickel reported that the road abandonment has been approved by the Road Commission and recommended that we allow the firm of Ellis, Arndt & Truesdell, Inc. to prepare a management contract agreement to handle the bidding for the Independence -Oaks project as per their letter of February 8, 1974. Discussion followed. Moved by Mr. Nick, supported by Mr. Richards to authorize Ellis, Arndt & Truesdell, Inc. to prepare a management contract agreement to be presented to the Commission for approval. Motion carried. FOOD AND BEVERAGE: Discussion conducted on banquet meus prepared by Laffrey, Werthmann and Fuller, Inc. Mr. Reickel announced that prices were equal or lower to what Parks and Recreation had previously charged. The Laffrey firm, once they sign a contract, will honor all previous commitments even though escalated prices may have necessitated a price increase in the interim. GOLDEN GOOSE PRODUCTIONS-SPRINGFIELD-OAKS: Mr. Reickel reported the contract from Golden Goose Productions to cover three outdoor concerts at Springfield -Oaks; Rock Concert on May 26, Country & Western on June 16; July 4 to be determined, had been approved by Civil Counsel as to form. The producer guarantees $1100.00 per concert or 100 of gross, whichever is greater. Moved by Mr. Nick, supported by Mrs. Clark to approve the contract and authorize the signing thereof. Discussion followed. Motion carried. LONGHORN WORLD CHAMPIONSHIP RODEO: Mr. Reickel announced that the Rodeo had invited the Commission members to be their guests at the Detroit Rodeo on April 18, 19, 20 and 21. Page 4 (Commission Meeting, March 22, 1974) RUBBISH PICK-UP: Mr. Reickel requested permission to negotiate for the trash pick-up rather than put it out for bid. Moved by Mr. Wilcox, supported by Mr. Dunleavy to negotiate for contractual services for rubbish removal. Staff will report back to Commission for approval of contract. Discussion followed. Motion carried. CAMPING POLICY: Moved by Mr. Wilcox, supported by Mr. Nick to approve the amendment of the camping policy. Policy to be amended as follows: Page 2, Section IV-A-2; "Father and/or mother and unmarried children of t e same household but not to exceed eight people per site" -- be amended to read "father and/or mother and unmarried children of the same household". Page 3, Section V-G-l; "Occupancy is not to exceed eight (8) persons on one campsite" -- be amended to read "Occupancy is limited to a single immediate family". Motion carried. Miscellaneous: Mr. Reickel reported we will be receiving bids on the Springfield Golf Course March 27 and bids for the swimming pool will be received April 4. Meeting adjourned at 11:00 A. M. Betty Guest, Acting Secretary