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HomeMy WebLinkAboutMinutes - 1974.09.13 - 38523OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING September 13, 1974 The meeting was called to order at 10:05 a.m. by Chairman E. Frank Richardson in the Parks and Recreation Commission Room. COMMISSION MEMBERS PRESENT: Chairman Richardson, Vice -Chairman Dunleavy, Secretary Wint, Velma Austin, Frances Clark, George Kuhn, William Richards, Marjorie Walker. COMMISSION MEMBERS ABSENT: Donald Nick, Richard Wilcox. ALSO PRESENT: R. Eric Reickel; Jon J. Kipke; Pauline McCormick; Robert Bomia; Ted Dziurman, DFO; Ralph Kingzett, Oakland Press; William Willoughby, Daily Tribune. APPROVAL OF MINUTES: Moved by Mr. Kuhn, supported by Mrs. Clark to approve the minutes of the Special Meeting of August 21, 1974 as written. Motion carried. Moved by Mrs. Austin, supported by Mr. Dunleavy to approve the minutes of August 23, 1974 as written. Motion carried. Moved by Mr. Wint, supported by Mr. Dunleavy to approve the minutes of the Special Meeting of September 6, 1974 as written. Motion carried. ACTIVITIES REPORT: Moved by Mr. Dunleavy, supported by Mrs. Clark to receive the Activities Report for August, 1974. Discussion followed. Motion carried. (Commission Meeting, September 13, 1974) STATEMENT OF OPERATIONS: Moved by Mrs. Clark, supported by Mrs. Austin to receive Statement of Operations for July, 1974. Discussion followed. Motion carried. ADDISON-OAKS, SEWAGE LAGOON SYSTEM: Ted Dziurman, DFO, reported the following bids were received and opened on September 10, 1974 for the Sewerage System at Addison - Oaks: Roger L. Hewett Construction Co. $196,618.60 The Boam Company 241,384.00 O'Laughlin Construction Co. 297,275.20 He recommended awarding the contract to the low bidder, Roger L. Hewett Construction Co., Holly, Michigan, in the amount of $196,618.60, contingent upon receipt of the necessary approvals from the State Departments of Natural Resources and Public Health. Approvals should be received within 30 days. Mr. Dziurman further recommended that $4000 be budgeted for project inspection by DFO and that the contingency fund be raised from $3,903.02 to $6,400.00 for a total project funding of $210,000.00. Moved by Mr. Kuhn, supported by Mr. Wint to award the contract to the low bidder, Roger L. Hewitt Construction Company, in the amount of $196,618.60 for the Addison -Oaks Sewerage System; total funding of $210,000. to include inspection services and contingency fund account. Motion carried. FOOD AND BEVERAGE: Discussion conducted on Laffrey, Werthmann, Fuller Restaurants, Inc., and the total food and beverage operation. BUDGET ANALYSIS: Mr. Reickel defined items within the Budget Analysis and requested that the amount of monies budgeted between now and December for Food and Beverage be transferred to various overdrawn accounts. To date, we are within total budget limit. There are approximately four various line items over budget. Total of $101.219.00 is available for transfer to these overdrawn accounts. - 2 - (Commission Meeting, September 13, 1974) Moved by Mr. Kuhn, supported by Mrs. Austin to receive report and authorize the transfer of funds to keep budget in proper balance. Motion carried. RED RUN DRAIN: Mr. Reickel requested permission to start screening various con- sultants who might be interested in developing a master plan for the Red Run Drain. Mrs. Austin stated the Commission should hear directly from local people rather than a consultant and suggested inviting to a hearing a representative from each respective community involved in the Red Run Drain to gain their input regarding the project. Discussion followed. ADDISON-OAKS CONFERENCE CENTER RENOVATION: Mr. Bomia explained that the work to be performed on this project was to completely renovate and repair the exterior stucco finish on the Conference Center and adjacent garden wall; work to include painting of exterior of the Conference Center, garden wall, doors, windows, wood trim overhang and chimney repair. The following bids were received: Crowe & Associates, Inc. $55,555.00* Grunwell-Cashero Co., Inc. 49,860.00 Heineman & Lovett 53,121.00 R. D. Thayer Company 55,995.00* *Not a legal bid -- received after bid opening time. Staff recommended awarding the contrac t to the the low bidder, Grunwell-Cashero Co., Inc., in the amount of $49,860.00 and requested additional funds of $1000 for inspection fee and $3000 for a contingency fund. Mr. Kuhn noted that illegal bids should be returned to the bidder unopened. Moved by Mr. Wint, supported by Mr. Kuhn to award the contract to the low bidder, Grunwell-Cashero Co., Inc'., in the amount of $49,860.00 and to approve additional funding for inspection and con- gency fund as recommended. Motion carried. JUNIOR GOLF INVITATIONAL: Mr. Kipke reported on the proposed Oakland County Junior Golf Invitational Tournament. Staff recommended that it be held at - 3 - (Commission Meeting, September 13, 1974) White Lake -Oaks on June 25, 26 and 27, 1975. Mr.Kirk Hart will be General Manager of the tournament and will work in conjunction with local service clubs, etc., to promote and gain funding for the event. Prior to June 10, 1975, 75% of entries will be kept open for Oakland County residents. On or after June 10, entries will be opened to all persons qualified. Staff recommended acceptance of this proposal in order to proceed with advance planning. Moved by Mr. Dunleavy, supported by Mrs. Clark to proceed with advance planning of the Oakland County Invitational Golf Tournament. Motion carried. PROPERTY PROPOSALS: Mr. Reickel reported on three property proposals submitted to this office and recommended we thank the people for their interest in the park system and inform them the Commission is not interested in expanding the park system at this time. Proposals received: Golf course located in Commerce Township, 138 acres in Holly Township and 90 acres in Avon Township. Moved by Mrs. Austin, supported by Mr. Kuhn to approve staff recommendation. Motion carried. DIRECTOR'S REPORT: Mr. Reickel reported on the recent meeting of the County Bi- Centennial Committee, of which he is a member. He recommended a presentation of the Parks and Recreation fairground proposal as a possible exposition project. Mr. Fred Ellis will be present at the Parks and Recreation Commission's Special Meeting on September 20 to explain details of the master plan for the fairground. Mr. Reickel awaiting response from Mr. Clarkson of the Huron -Clinton Metropolitan Authority regarding the Sidney-Waldon Parkway. UNFINISHED BUSINESS: A report on the Longhorn Rodeo held at Springfield -Oaks will be ready for the September 27 meeting. Meeting adjourned at 11:30 a.m. Lewis Wint, Secretary Betty Guest Recording Secretary d - 4 -