HomeMy WebLinkAboutMinutes - 1975.04.11 - 38527OAKLAND COUNTY
PARKS AND RECREATION COMMISSION MEETING
April 11, 1975
The meeting was called to order at 10:15 a.m. by Chairman E. Frank
Richardson in the Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairman Richardson, Vice Chairman Dunleavy, Secretary Wint, Velma Austin,
George Kuhn, Dr. Montante, Richard Vogt, Richard Wilcox.
COMMISSION MEMBERS ABSENT:
Fred L. Harris
ALSO PRESENT:
R. Eric Reickel, Jon J. Kipke, Pauline McCormick, Arnold Johnston,
Robert Bomia, Chuck Ross, Oakland County Parks and Recreation Department.
Daniel T. Murphy, County Executive; Milton Handorf, Director, Planning
& Physical Development; Ted Dziurman, County Engineering Division; Earl
Kreps and Jane Smith, North Oakland Chamber of Commerce; Robert J. Salogar,
Anthony M. Franco, Inc.; Ralph Kingzett, Oakland Press; Bill Willoughby,
Daily Tribune.
APPROVAL OF MINUTES:
Moved by Mr. Dunleavy, supported by Mr. Wilcox to approve
the minutes of the meeting of March 14, 1975, as written.
Motion carried.
Moved by Mrs. Austin, supported by Dr. Montante to approve
the minutes of the meeting of March 19, 1975, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Dunleavy, supported by Mrs. Austin to approve
payment of Vouchers 3-1 through 3-139.
Discussion followed.
Motion carried.
(Commission Meeting, April 11, 1975) Page 2
ACTIVITIES REPORT:
Moved by Mr. Wilcox, supported by Mr. Dunleavy to receive
Activities Report for March, 1975.
Motion carried.
AUDIT:
Mr. Reickel recommended the audit be approved as presented and requested
permission to go into contract with Janz & Knight for the 1975 Audit.
Moved by Mr. Dunleavy, supported by Mrs. Austin, the
acceptance of the 1974 Audit by the firm of Janz & Knight.
Discussion followed.
Motion carried.
Moved by Dr. Montante, supported by Mr. Dunleavy to approve
the firm of Janz & Knight performing the Parks and Recreation
1975 Audit at a cost not to exceed $6000.
Motion carried.
OAKLAND COUNTY TOURIST CONVENTION BUREAU:
Earl Kreps, Executive Director of the North Oakland Chamber of Commerce,
and Jane Smith who is assisting the Chamber in the development of a
Tourist Bureau, were present to explain the goals of the Chamber it its
attempts to organize a Tourist Bureau for Oakland County to promote tourism
and conventions. The Bureau will be a division of the North Oakland Chamber
of Commerce but function independently with its own Board and Directors.
Mrs. Smith requested a donation of $5000. from the Commission which is
1112 of their anticipated initial budget. The Oakland County Board of
Commissioners and all municipalities in Oakland County and industries,
will be contacted regarding their support of the project.
EQUIPMENT BIDS:
Mr. Kipke recommended purchase of the following Capital Equipment items
from the low bidders, which have been processed through Central Purchasing:
Greens
Utility
Ball Washer,
Mower
Vehicle
Flags, Baskets
Wilkie Turf
$3,431.00
-0-
$1,724.17
King Bros.
3,398.00
-0-
-0-
W. F. Miller
2,294.00
*$49325.00
2,043.85
Lawn Equipment
-0-
-0-
1,581.50
*Low Bid meeting specifications
(Commission Meeting, April 11, 1975) Page 3
Moved by Dr. Montante, supported by Mrs. Austin to approve
low bid for each item.
Discussion followed.
Motion carried.
RPn(-_M TR Ti S
The following bids were received for printing Parks Brochures and Mobile
Recreation Brochures.
Gaylord Printing
(Alternate Bid)
8 3/4 x 3 3/4
Litho -Art
(Alternate Bid)
8 3/4 x 3 3/4
Averill Printing
Calvert Printing
Graphic Design
Park Brochure Mobile Recreation Brochure
100 M 5 M 10 M
$122530.00 $695.00 $995.00
12,035.00 -0- -0-
13,529.00 920.00 1,183.00
12,458.00 -0- -0-
139641.00 749.00 1,024.00
149431.00 960.00 19315.00
16,830.00 990.00 1,285.00
The items were bid through Central Purchasing and staff concurred with
their recommendation to award the bid to Gaylord Printing, the low bidder.
They further recommended press proofs be prepared on the parks brochure
at a cost of $395.00, making the total bid $12,925.00. Alternate bids were
not recommended because the total layout would have to be reduced accord-
ingly.
Moved by Dr. Montante, supported by Mr. Vogt to accept
director's recommendation.
Roll Call Vote:
YEAS: Mr. Wint, Mrs. Austin, Mr. Dunleavy, Dr. Montante,
Mr. Vogt, Mr. Wilcox, Mr. Richardson (7)
NAYS: 0
A sufficient majority having voted therefor, the
motion carried.
SPRINGFIELD-OAKS FENCING INSTALLATION:
The following bids were received for the fence relocation at Springfield -
Oaks.
Anchor Fence
$11,204.30
Durable, Inc.
10,318.50
Sails, Inc.
13,101.40
Universal Fence
10,070.50
Washtenaw Fence
13,037.90
*Zappie
8,950.00
(Commission Meeting, April 11, 1975)
Page 4
Mr. Reickel requested permission to approve low bid for the fence relocation
at Springfield -Oaks plus items as listed in letter; -from the Engineering
Division.
Moved by Mr. Wilcox, supported by Mrs. Austin to approve
awarding the bid to the low bidder, Zappie Fence for
$8,950, and additional expenses from Facilities & Opera-
tions Engineering Division consisting of $1000 for Design,
$1000 for inspection, $55 for advertising, $250 for Survey,
$445 for Contingency; for a total cost of project $11,700.
Discussion followed.
Roll Call Vote:
YEAS: Mrs. Austin, Mr. Dunleavy, Dr. Montante, Mr. Vogt,
Mr. Wilcox, Mr. Wint, Mr. Richardson (7)
NAYS: 0
A sufficient majority having voted therefor, the motion carried.
SPRINGFIELD-OAKS PHASE III CONSTRUCTION:
The following bids were received on April 2, 1975 for Phase III Construction
of Springfield -Oaks Golf Course:
Jack B. Anglin Co. $295,314.50
J. D. Armstrong Landscape 254,300.00
Brian & Gregory Const. Co., Inc. 361,826.50
Demmink's Nursery, Inc. 32611443.50
Groleau Brothers, Inc. 371,694.50
M & B Equipment Company 459,710.00
Ministrelli Construction Co. 292,849.50
Curtis Wright Construction Co. 285,779.22
Mr. Reickel recommended the bid be awarded to the low bidder, J. D. Armstrong
Landscape in the amount of $254,300.00 Additional expenses include $4,500
for Engineering, Coordination and Inspection, $100 Administrative and
$11,100.00 Contingency Fund for a total project cost of $270,000.00
Moved by Mr. Wilcox, supported by Mrs. Austin to approve
total Phase III Construction costs at Springfield -Oaks in
the amount of $270,000.00.
Roll Call Vote:
YEAS: Mr. Dunleavy, Dr. Montante, Mr. Vogt, Mr. Wilcox,
Mr. Wint, Mrs. Austin, Mr. Richardson (7)
NAYS: 0
A sufficient majority having voted therefor, the motion carried.
(Commission Meeting, April 11, 1975)
Page 5
SPRINGFIELD-OAKS IRRIGATION SYSTEM:
Mr. Bomia explained the necessity of purchasing an additional 50 h. p.
pump for the irrigation system at Springfield -Oaks Golf Course as well as
15 remote weather controllers (controls irrigation). Central Purchasing
received two bids for these items with Century Supply Company being the
low bidder in the amount of $4,688.00.
Mr. Bomia also requested a safety disconnect switch and additional
magnetic starter necessary for the pumpts installation. Standard Electric
was low bidder for the two units at $895.25.
Moved by Mr. Dunleavy, supported by Mr. Wilcox to approve
purchase of pump and 15 remote weather controllers from
Century Supply Co. for $4,688.00.
Roll Call Vote:
YEAS: Dr. Montante, Mr. Vogt, Mr. Wilcox, Mr. Wint,
Mrs. Austin, Mr. Dunleavy, Mr. Richardson (7)
NAYS: 0
A sufficient majority having voted therefor, the motion carried.
Moved by Mr. Wilcox, supported by Mr. Dunleavy to approve
the purchase of a safety disconnect switch and magnetic
starter from the low bidder, Standard Electric in the
amount of $895.25.
Discussion followed.
Roll Call Vote:
YEAS: Mr. Vogt, Mr. Wilcox, Mr. Wint, Mrs. Austin, Dr. Montante,
Mr. Dunleavy, Mr. Richardson (7)
NAYS: 0
A sufficient majority having voted therefor, the motion carried.
RUBBISH REMOVAL:
Staff recommended the following companies be awarded bids for rubbish
removal from the parks:
Groveland-Oaks, Waterford Disposal Company; Springfield -Oaks, Waterford
Disposal Company; White Lake -Oaks, B & J Disposal Company; Addison -Oaks,
J & J Disposal Company. The above companies were low bidder in each case;
Discussion followed.
(Commission Meeting, April 11, 1975)
Page 6
Moved by Dr. Montante, supported by Mr. Wint to approve
low bids as recommended by staff.
Roll Call Vote:
YEAS: Mr. Wilcox, Mr. Wint, Mrs. Austin, Mr. Dunleavy,
Mr. Vogt, Dr. Montante, Mr. Richardson (7)
NAYS: 0
A sufficient majority having voted therefor, the motion carried.
WATERFORD-OAKS PROPERTY ACQUISITION:
As per Civil Counsel'srecommendation, Mr. Reickel requested the following
resolution be adopted:
WHEREAS, THE OAKLAND COUNTY PARKS AND RECREATION
COMMISSION is desirous of developing the Waterford -Oaks
County Park and
WHEREAS, the first phase of the park is to be a
WaveTek swimming pool, bathhouse, concession stand,
underground utilities, entrance road, parking lot and
WHEREAS, the Commission must acquire a portion of
land comprised of approximately 11 acres within the park
boundary necessary for first phase development,
NOW THEREFORE BE IT RESOLVED that the OAKLAND COUNTY
PARKS AND RECREATION COMMISSION authorize its director
to order appraisals from two independent qualified
appraisers to determine fair market value of said property
and
BE IT FURTHER RESOLVED that once a fair market value
is established, the Commission will attempt to purchase
property by negotiation and if all else fails, the
Commission will proceed with the prerogative of Emminent
Domain.
Moved by Mr. Wilcox, supported by Mr. Wint to approve
the resolution.
Discussion followed.
Roll Call Vote:
YEAS: Mr. Wint, Mrs. Austin, Mr. Dunleavy, Dr. Montante,
Mr. Vogt, Mr. Wilcox, Mr. Richardson (7)
NAYS: 0
A sufficient majority having voted therefor, the motion carried.
(Commission Meeting, April 11, 1975)
Page 7
WATERFORD-OAKS DEVELOPMENT:
In order to expedite development, Mr. Reickel explained that while the
Commission was waiting for the acquisition of the needed 11 acres and
approval of the Program Statement from DNR, he wished approval to retain
an architect to proceed with Schematic and Design Development Phase to
produce sufficient data and documents. He recommended the firm of
Swanson & Associates be retained because of their familiarity with the
site.
Mr. Reickel also requested staff be permitted to work with F & O
Engineering to interview at least three Construction Management Firms
who will prepare a firm proposal of cost to construct this project.
Final recommendation will be presented to the Commission for approval.
Moved by Mr. Wint, supported by Mr. Dunleavy to authorize
staff to work with Swanson Associates in preparing an
agreement for Commission approval.
Motion carried.
Moved by Mr. Dunleavy, supported by Mrs. Austin to
authorize staff to work with F & O Engineering to
arrange for a construction manager and return pro-
posal to Commission for approval.
Motion carried.
SPRINGFIELD-OAKS:
Mr. Reickel requested approval for a "Super Bowl" of the "Battle of the
Bands" to be held on May 24 at Springfield -Oaks. Conditions of the
contract remain the same as the previous agreement. Final approval of
this date is contingent upon the April 18 performance.
Moved by Dr. Montante, supported by Mr. Wint to approve
the May 24 date for a "Super Bowl" of the "Battle of the
Bands" to be held at Springfield -Oaks.
Discussion followed.
Motion carried with Mr. Dunleavy dissenting.
COUNTY EXECUTIVE:
Dan Murphy, County Executive, addressed the Commission regarding some of
the organizational changes brought about within the County due to passage
of Public Act 139 by the voters of Oakland County. He explained that
Milton Handorf, Director of Planning and Physical Development would be
the liaison man between the Parks and Recreation Commission and the County
Executive.
(Commission Meeting, April 11, 1975)
Page 8
DIRECTOR'S REPORT:
--Investigated with Golf Car Distributors a rate reduction for senior
citizens for rental of golf carts. Recommended $3.00 for nine holes and
$6.00 for 18 holes.
Moved by Mr. Dunleavy, supported by Mr. Vogt to reduce
golf car rate for senior citizens.
Discussion followed.
Motion carried.
--Presented report on the Red Run Drain to County Commissioners on April 9.
Recommended a public hearing be held for all Oakland County residents at
Lamphere High School in Madison Heights on May 14, 7:30 p.m. to gain input
on the Red Run Drain project.
--The Oakland Press requested a "patron type" ad from the Parks and
Recreation Commission honoring Pontiac's being named as an "All -American
City". Cost of ad, $10.00.
Moved by Mr. Wilcox, supported by Dr. Montante to place
the ad by using funds donated by the Parks and Recreation
Commissioners.
Motion carried.
Meeting adjourned at 12 o'clock noon.
Betty Guest
Recording Secretary