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HomeMy WebLinkAboutMinutes - 1975.01.10 - 38542OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING January 10, 1975 The meeting was called to order at 10:10 a.m, in the Parks and Recreation Commission Room by Chairman E. Frank Richardson. COMMISSION MEMBERS PRESENT: Chairman Richardson, Vice -Chairman Dunleavy, Secretary Wint, Velma Austin, George Kuhn, Dr. Montante, Richard Wilcox, Richard Vogt. COMMISSION MEMBERS ABSENT: Fred Harris ALSO PRESENT: R. Eric Reickel; Jon J. Kipke; Pauline McCormick; Robert Bomia; Charles Ross; Bill Luddy and Dave Durbin, Anthony M. Franco Associates, Inc.; Ralph Kingzett, Oakland Press; William Willoughby, Daily Tribune; Nita Doner, National Welfare Rights Organization; Byron DeLong; Fred Ellis, Dean Truesdell and George Liljeblad, Ellis, Arndt & Truesdell, Inc. Chairman Richardson introduced and welcomed new members of the Commission. APPROVAL OF MINUTES: Moved by Mr. Wint, supported by Mr. Wilcox to approve the minutes of December 20, 1974 as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Dunleavy, supported by Mrs. Austin to approve payment of Vouchers 12-108 through 12-195. Discussion followed. Motion carried. ACTIVITIES REPORT: Moved by Mr. Dunleavy, supported by Mr. Kuhn to receive and place on file the Activities Report for December, 1974. Motion carried. STATEMENT OF OPERATIONS: Moved by Mrs. Austin, supported by Mr. Wilcox to receive the Statement of Operations for November, 1974. Discussion followed. Motion carried. (Commission Meeting, January 10, 1975) WELFARE WORK PROGRAM: Mr. Reickel stated he had been contacted by Mr. Handorf, DFO, requesting the Parks and Recreation Commission participate in the Welfare Labor Program. The workers would be used to clear the fence line at Independence -Oaks, remove deadwood, etc. Parks and Recreation personnel will be used for supervision and lunches must be provided for the workers. Moved by Mr. Dunleavy, supported by Mrs. Austin to participate in the Welfare Work Program. Discussion followed. Motion carried. CETA: Mr. Reickel reported the County had received federal monies to create jobs for the unemployed under the Comprehensive Employment Training Act -Title VI. A tentative request was made to Personnel for an Engineering Aide I, a general maintenance mechanic, four additional park maintenance aides and an assistant park manager. Moved by Mr. Wilcox, supported by Mr. Kuhn that the Parks and Recreation Commission participate with the Oakland County Commissioners in the CETA Program -as funds become available. Discussion followed on salaries and disposition of CETA employees when program is terminated. Motion carried. 1974 YEAR-END AUDIT: The following three estimates were received from local qualified Certified Public Accounting Firms for the purpose of a 1974 year-end audit for the Parks and Recreation Commission: Janz & Knight James F. Moore & Co. Ernst & Ernst $4,500 - $6,500. 6,000 - 7,000- 9,000 - 11,000, The qualifications of each firm being equal, staff recommended contracting with the firm of Janz & Knight. Moved by Dr. Montante, supported by Mr. Kuhn to accept the low bid and award the contract for a 1974 year-end audit to the firm of Janz & Knight. Motion carried with Mr. Wint abstaining. 1== (Commission Meeting, January 10, 1975) Rodeo -Springfield -Oaks: Should the Commission decide to sponsor a rodeo in 1975, the Davisburg Rotary is willing to co-sponsor, help promote and act as presale ticket agents for the event. Their intent would be to utilize other Rotary Clubs within their respective districts. More details at the next scheduled meeting. INDEPENDENCE -OAKS, PHASE I BIDS: Mr. Fred Ellis of Ellis, Arndt & Truesdell, Inc. reported the following bids were received and opened on January 7, 1975 for the re -bidding of Phase I, Independence -Oaks Park. Contractor Site Work Building Work W. Almas & Son $343,151. $466,036.. G.E.M. Inc. 264,792. Groleau Bros. 268,679. Maraldo Asphalt Paving 350,716. D. J. McQuestion 313,742. Larry D. Newman 227,269. Pickitt & Schreur Inc. 266,386. Purvis Excavating 2499759. Pyramid Construction - 443,000. C. J. Rogers 466,184. Verlinden Bros. Inc. 291,567. Mr. Ellis recommended the contract for the Site Work be awarded to the low bidder, Larry D. Newman. Moved by Mr. Kuhn, supported by Mr. Vogt to award the contract for Site Work, Phase I, Independence -Oaks Park to the low bidder, Larry D. Newman for 227,269. Discussion followed. Motion carried. Staff concurred with Mr. Ellis' recommendations that the contract for the Building Work be awarded to Pyramid Construction Co. for the four buildings: two toilet shelter facilities, a contact station and Bathhouse -Concession Stand. Discussion followed on using limestone rather than precast concrete, thus reducing the bid by $15,000 on the Building Work. Moved by Mr. Wilcox, supported by Dr. Montante to award the contract for the Building Work to Pyramid Construction Co. for $428,000. including alternate #1 ($443,000 less $15,000 deduction for limestone instead of precast concrete). Roll Call Vote: Yeas: Dr. Montante, Mr. Wilcox, Mr. Wint, Mr. Richardson Nays: Mrs. Austin, Mr. Dunleavy, Mr. Kuhn, Mr. Vogt (Commission Meeting, January 10, 1975) A sufficient majority not having voted in favor therefor, the motion failed. Moved by Mr. Kuhn, supported by Dr. Montante to reconsider the votes. Motion carried. Discussion followed. Moved by Mr. Vogt, supported by Mr. Kuhn to amend motion that the Commission delay action for a week or until next scheduled meeting until the architect contacts all contractors and ask if they are interested in bidding on the Building Work and if not, why not. I/ /'!• , II, ; %/)L11l1Cco Roll Call Vote on Original Motion: U/ Yeas: Mr. Kuhn, Dr. Montante, Mr. Wilcox, Mr. Wint, Mr. Richardson Nays: Mrs. Austin, Mr. Dunleavy, Mr. Vogt Motion carried 5-3. Mr. Kuhn stated a continued "jawboning" be conducted in an attempt to reduce the cost of project after contract is signed. Mr. Ellis felt that this is a good chance for getting some credits in the Commission's favor. Moved by Mr. Dunleavy, supported by Mr. Vogt that all contractors who requested copies of specifications be contacted by the architect and asked why they did not submit bids. Motion carried. NEW BUSINESS• ELECTION OF OFFICERS FOR 1975: Moved by Mr. Kuhn, supported by Mr. Wilcox to nominate E. Frank Richardson as Chairman. Moved by Mr. Dunleavy, supported by Mrs. Austin that nominations be closed and a unanimous ballot be cast for Frank Richardson. Motion carried. Moved by Mr. Vogt, supported by Mrs. Austin that Mr. Dunleavy be nominated as Vice -Chairman. Moved by Mr. Kuhn, supported by Mr. Wilcox that nominations be closed and a unanimous ballot be cast for James Dunleavy. Motion carried. - 5 - (Commission Meeting, January 10, 1975) Moved by Mr. Dunleavy, supported by Mr. Kuhn that Lew Wint be elected Secretary. Moved by Mrs. Austin, supported by Mr. Wilcox that nomina- tions be closed and a unanimous ballot be cast for Mr. Wint. Motion carried. OLD BUSINESS: RED RUN DRAIN• Mr. Reickel reported staff had met with Vilican-Leman on January 9 and another meeting was planned for January 16. A meeting is scheduled for January 27th to meet with all Recreation Directors to show the consultant's preliminary findings. Following the meetings, a report will be made to the Commission. Meeting adjourned at 12:55 p.m. Lewis Wint Secretary Betty Guest Recording Secretary e - 6 -