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HomeMy WebLinkAboutMinutes - 1975.06.13 - 38548OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING June 13, 1975 The meeting was called to order at 10:25 A.M. by Chairman E. Frank Richardson in the Parks and Recreation Commission Room. COMMISSION MEMBERS PRESENT: Chairman Richardson, Vice Chairman Dunleavy, Velma Austin, Fred Harris, George Kuhn, Dr. Joseph Montante, Richard Vogt, Richard Wilcox. COMMISSION MEMBERS ABSENT: Lewis Wint ALSO PRESENT: R. Eric Reickel; Pauline McCormick; Arnold Johnston; Robert Bomia; Chuck Ross; Milton Handorf, Director of Planning & Physical Development; Bob Salogar, Anthony M. Franco, Inc.; Vickie Williams, Blind Recreational Society; Gerard Lacey; Don Childs, Bills & Childs Associates; Mr. & Mrs. Dan Myers, CAPE representatives; Bill Willoughby, Daily Tribune. APPROVAL OF MINUTES: Moved by Mr. Dunleavy, supported by Dr. Montante to approve the minutes of the Special Meeting of May 28, 1975, as written. Motion carried. Moved by Mr. Wilcox, supported by Mrs. Austin to approve the minutes of the meeting of May 30, 1975, as written. Motion carried. STATEMENT OF OPERATIONS: Moved by Mr. Wilcox, supported by Mr. Dunleavy to receive the Statement of Operations for May, 1975. Motion carried. APPROVAL OF PAYMENTS: Moved by Mrs. Austin, supported by Dr. Montante to approve payment of Vouchers 5-154, 5-155 and 6-1 through 6-77. Discussion followed. Motion carried. (Commission Meeting, June 13, 1975) ACTIVITIES REPORT: Moved by Mr. Dunleavy, supported by Mrs. Austin to receive Activities Report for May, 1975. Motion carried. BLIND RECREATIONAL SOCIETY: Mrs. Vicki Williams, representing the Blind Recreational Society, presented an award to Gerry Lacey, Manager, Springfield -Oaks, praising his efforts on behalf of the blind at Springfield -Oaks. Mrs. Williams requested that the Commission consider a braille nature trail at Independence -Oaks. Chairman Richardson noted that a braille trail was part of the plan and would be a reality. GROVELAND-OAKS, ALUMINUM SIDING: Mr. Reickel stated the following companies were contacted for aluminum siding for the assistant manager's residence at Groveland- Oaks: Hartford Roofing & Siding $2076.00 Savoie Home Improvements & Insulation no bid Alsar Sales Inc. 2200.00 Higginbotham Roofing & Siding no bid Sun Control Aluminum Siding & Trim no bid Superior Siding & Roofing late bid Staff recommended the bid be awarded to the low bidder, Hartford Roofing & Siding for $2076.00. Moved by Mr. Wilcox, supported by Dr. Montante to award contract to the low bidder, Hartford Roofing and Siding for $2076.00 ROLL CALL VOTE: AYES: Dunleavy, Montante, Vogt, Wilcox, Austin, Richardson (6) NAYS: (0) a sufficient majority having voted therfor, the motion carried. INDEPENDENCE -OAKS, BID INQUIRY: As per previous Commission request, Mr. Reickel reported question- naires were sent, by Mr. Ellis, to the seven firms who took out specifications for Contruction Proposals for Independence -Oaks asking them why they failed to submit bids for the project. Only two firms responded: (1) Stolarik Asphalt Paving, Inc., who stated they obtained bid documents too late for submittal and (2) J. Anglin Company who said they ran short of time due to other projects in progress. The correspondence was made available for Commission review. - 2 - (Commission Meeting, June 13, 1975) INDEPENDENCE -OAKS, PHASE I DEVELOPMENT: Staff requested an additional $5500 be allocated to Pyramid Construction Company for installation of quarry tile, rather than vinyl asbestos, for the new buildings at Independence -Oaks (restrooms, bathhouse, concession stand and two shelter buildings). Mr. Reickel explained that quarry tile would be more substantial and require less maintenance. To date, and with this change, staff and the consultant firm will have received a credit of $4155 for the project by changing certain construction materials. Moved by Dr. Montante, supported by Mrs. Austin to approve the sum of $5500 for installation of quarry tile in the new buildings at Independence -Oaks. Mr. Dunleavy requested the cost figures per square foot for the new buildings be presented at the next meeting. ROLL CALL VOTE: AYES: Kuhn, Montante, Vogt, Wilcox, Austin, Dunleavy, Richardson (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. INDEPENDENCE -OAKS, LOTAN PROPERTY: Mr. Reickel stated the Independence Township Fire Department had requested permission to burn down the house and barn on the former Lotan property as a fire exercise. Mr. Reickel requested an opinion from Civil Counsel as to what would be necessary to relieve the Commission from any liability and said the fire exercise would save monies required to demolish the buildings. Moved by Mr. Wilcox, supported by Mr. Kuhn to grant approval to the Independence Township Fire Department to burn down the house and barn on the former Lotan property. Discussion followed. Motion carried. ADDISON-OAKS, FOLK FESTIVAL: Staff recommended going into agreement with Vincent Sadovsky for a Folk Festival to be held on September 14, 1975. The Township Supervisor has been contacted as well as representatives of CAPE who voiced no objections to the festival. - 3 - (Commission Meeting, June 13, 1975) Discussion followed on all aspects of festival. Mr. Reickel stated he is in the process of formulating a checklist which will be attached to all future contracts. The checklist will assure that all stated policy has been adhered to prior to Commission approval. Moved by Mr. Dunleavy, supported by Mr. Vogt to authorize Chairman to sign agreement between the Parks and Recreation Commission and Vincent Sadovsky for a Folk Festival to be held at Addison -Oaks on September 14, 1975. ROLL CALL VOTE: AYES: Kuhn, Montante, Vogt, Wilcox, Austin, Dunleavy, Richardson (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. RED RUN DRAIN: Staff recommended going into agreement with the firm of Bills & Childs for purposes of design for a pitch -putt golf course as well as schematics for an executive par 3 golf course. It is anticipated private enterprise will build this facility; cost of contract, $11,000. Discussion followed. Before the project can go out for bid, it must be approved by County Drainage Board, Inter -County Drainage Board and the U. S. Army Corp of Engineers. Moved by Mr. Kuhn, supported by Dr. Montante to approve the contract between Bills & Childs Associates and the Parks and Recreation Commission with the stipulation that a public hearing be held with the 14 communities involved. ROLL CALL VOTE: AYES: Montante, Vogt, Wilcox, Austin, Dunleavy, Kuhn, Richardson (7) NAYS: ( 0 ) A sufficient majority having voted therefor, the motion carried. WHITE LAKE -OAKS, SEPTIC FIELD: Due to the increased volume of users at White Lake -Oaks, the existing septic tile field is inadequate to meet the standards of the Oakland County Health Department. - 4 - (Commission Meeting, June 13, 1975) The following companies were contacted and bids received on July 11, 1975, for the installation of the new tile field: Days Sanitary Service $4099.00 Hager's Sanitary Service No bid A & H Sanitation (Advance Concrete) 5000.00 Todoroff Brothers No bid Staff recommended entering into a service contract, through Central Purchasing, with Days Sanitary Service to complete the project. Mr. Reickel stated this was a Capital Budget item. Moved by Mrs. Austin, supported by Mr. Wilcox to enter into service contract with Days Sanitary Service for $4099 for installation of a new septic tile field at White Lake -Oaks. ROLL CALL VOTE: AYES: Vogt, Wilcox, Austin, Dunleavy, Kuhn, Montante, Richardson (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. TOPOGRAPHIC SURVEY-GROVELAND-OAKS: As part of the capital program, survey work is necessary to prepare the finished site grading for construction of the proposed park shelter, court games facility and ball diamond. This will be a service contract issued through the Oakland County Purchasing Department. The following proposals were received based on an hourly rate; not to exceed figure, and time completion of survey: Air Land Surveys: 2 man field crew @$26.00/hr. drafting @$12.00/hr. Lump sum not to exceed $1200.00 Completion 2 weeks after award Kieft Engineering: 3 man field crew @$37.00/hr. drafting @$15.00/hr. Lump sum not to exceed $1300.00 Completion seven working days. Finney, Carnahan & Assoc., Inc.: 2 man field crew @$35.00/hr. drafting & office work @$20.00/hr. Lump sum not to exceed $1600.00 Completion within 21 days. - 5 - (Commission Meeting, June 13, 1975) Staff recommended awarding a service contract to the firm of Air -Land Surveys at the amount quoted. Moved by Mr. Wilcox, supported by Dr. Montante to accept low bid of Air -Land Surveys; amount not to exceed $1200.00 for a topographic survey of Groveland-Oaks. ROLL CALL VOTE: AYES: Wilcox, Austin, Dunleavy, Kuhn, Montante, Vogt, Richardson (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. DIRECTOR'S REPORT: ---Met with Planning & Building Committee who approved recommending to County Commissioners the Pre - Application for acquisition of 50 acres at Independence -Oaks. ---As per Mr. Harris' request, we received a letter from Gaylord Printing saying that in the next run of the park brochures, the union label will be printed on the brochure. Also, Mr. Lennon's name was inadvertently omitted from the brochure on the first printing and will be included in the next run of brochures. ---Attended Bicentennial Commission Meeting and told what the Parks and Recreation Commission had done pertaining to Bicentennial Village at Springfield -Oaks. The Bicentennial Commission is interested in receiving a presentation on the Village. As approved by Mr. Murphy and Mr. Handorf, offered our supply of history books to the Bicentennial Commission for their use. Mr. Wilcox reported the Finance Committee of the Board of Commissioners had approved $30,000 seed money for the Bicentennial Commission. ---Discussion conducted on YAC Budget. Chuck Ross presently analyzing budget for YAC and will be presented at next Commission meeting. ---Received letter from Sid Fox, Wide Track Festival Director, who stated their rodeo had been cancelled and looked forward to working with the Parks and Recreation Commission in promoting our Longhorn Rodeo as a Wide Track Festival activity. ---County Commissioners passed a resolution authorizing Drain Commission to create a flood level at the Springfield pond and the dam. ---Contractor will start work on the 9 at Springfield Golf Course on June 16. Hope to have present 9 in operation by August 1. - 6 - (Commission Meeting, June 13, 1975) ---Will be completing a contract with Academy of Dramatic Arts of Oakland University to provide services of the "Troop in Transit" group for the Show -Mobile. SENIOR CITIZENS' GOLF TOURNAMENT: Mr. Dunleavy requested the Commission consider hosting a free, three-day senior citizens' golf tournament; proceeds to be turned into a fund raiser for their groups or other activities, as they wish. Moved by Mr. Dunleavy, supported by Mr. Kuhn that staff be instructed to prepare such a program for senior citizens in 1975, if possible. Discussion followed. Motion carried. CAPE: Mr. and Mrs. Dan Myers, representing Citizens Against Park Expansion, showed the Commission petitions they have had signed, protesting the Addison -Oaks Master Plan. Claiming over 7,000 signatures, they did not leave the petitions with the Commission for review. Mr. Dunleavy stressed that proper consideration should be given to the group's input. Chairman Richardson agreed in concept with the petition's statement and signed the petition, urging all members of the Commission to do the same. Mr. Kuhn asked the CAPE group communicate directly with the Commission, rather than through the media. Moved by Mr. Wilcox, supported by Mr. Kuhn to accept the petitions and state that we, as a Park Commission, don't necessarily agree with everything in the Master Plan as it is a suggested outline only. Some of the items are possibly 10 years in the future and they will be rediscussed , taking into account what the area and citizens want at that time. Mr. Reickel announced a meeting is scheduled on July 8 with Representative Mel Larsen, CAPE representatives and Parks and Recreation officials to discuss the Addison -Oaks Master Plan. Mr. Wilcox withdrew motion with approval of Mr. Kuhn who supported it. Moved by Mr. Wilcox, supported by Mr. Dunleavy, that it be written into minutes of this meeting that the Commission did see the petitions and that the CAPE group was here and made a presentation; thank them for their efforts and state we do, in concept, agree with them on the petitions. Motion carried. Commission recessed at 11:50 a.m. to go into Executive Session. - 7 - (Commission Meeting, June 13, 1975) Meeting reconvened at 12:15 P.M. COMMISSION MEMBERS PRESENT: Chairman Richardson, Vice Chairman Dunleavy, Velma Austin, Fred Harris, Dr. Joseph Montante, Richard Vogt, Richard Wilcox. COMMISSION MEMBERS ABSENT: George Kuhn, Lewis Wint PINE KNOB PROPERTY: Chairman Richardson read an Official Statement from the Independence Township Board wherein they stated the Township Board was unanimous in their wish for Oakland County to purchase the property known as Pine Knob and owned by Indusco Corporation, for the purpose of adding to Park & Recreation inventory. Moved by Mr. Harris, supported by Mr. Wilcox, the Official Statement from the Independence Township Board be placed upon the files of the Parks and Recreation Commission. Motion carried. ERNST PROPERTY: Staff recommended the Commission make an offer of $82,500.00 for the acquisition of 8+ acres of the Pat & Steve Ernst property. Mr. Dunleavy requested it be so stated in the minutes that an offer of $75,000.00 was made and Civil Counsel indicated that condemnation proceedings could range from $10,000.00 to $15,000.00, making the total acquisition on a condemnation procedure $85,000.00 to $90,000.00 and that we are now able to purchase at more than the original offer but less than if we went through condemnation procedure. Moved by Dr. Montante, supported by Mrs. Austin to approve the purchase of the Ernst property for $82,500.00. Mr. Reickel stated that if any damage is done to Mr. Ernst's crops in 1975 through the process of taking soil borings, the Parks and Recreation Commission will have to make restitution. Discussion followed on liability. Dr. Montante withdrew motion with approval of Mrs. Austin who supported it. Moved by Mr. Harris, supported by Dr. Montante that in light of the benefit of an appraisal with respect to the adjacent property and on advice of Civil Counsel, if we went into condemnation of this property, cost of condemnation could approximate $15,000.00. We have no - 8 - (Commission Meeting, June 13, 1975) way of knowing what the high figure might be or what the people who own the land might come up with; therefore we make an offer to purchase the Ernst property for $82,500.00 and assume any liability for any damage inflicted on their corn crop, due to negligence of the county, between now and time of harvest. ROLL CALL VOTE: AYES: Austin, Dunleavy, Harris, Montante, Vogt, Wilcox, Richardson (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Meeting adjourned at 12:30 p.m. Betty Guest Recording Secretary j - 9 -