HomeMy WebLinkAboutMinutes - 1975.05.30 - 38556OAKLAND COUNTY
PARKS AND RECREATION COMMISSION MEETING
May 30, 1975
The meeting was called to order at 10:10 A.M. by Chairman
E. Frank Richardson in the Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairman Richardson, Vice Chairman Dunleavy, Secretary Wint,
Velma Austin, Fred Harris, George Kuhn, Dr. Montante, Richard
Vogt, Richard Wilcox
ALSO PRESENT:
R. Eric Reickel; Jon J. Kipke; Pauline McCormick; Arnold Johnston;
Chuck Ross; Bill Hamilton; Ted Dziurman, F & 0; Milton Handorf,
Director, Planning & Physical Development; Joseph Joachim,
Swanson/Associates; Evelyn Dysarz, Daily Tribune; Alan Lenhoff,
Oakland Press; Bob Salogar, Anthony M. Franco, Inc.; Jim
Harrington, Channel 7 News; Don Rogers, Springfield Township
Supervisor; Arthur VanBrorOk, Highland Township Supervisor; Ralph
Hogg and Naomi Long, CAPE representatives; Joan Ramm, Detroit News.
APPROVAL OF MINUTES:
Moved by Mr. Wint, supported by Mr. Dunleavy to
approve the minutes of the meeting of May 9,
1975, as written.
Motion carried.
Moved by Mr. Dunleavy, supported by Mrs. Austin to
approve the minutes of the special meeting of
May 13, 1975, as written.
Motion carried.
Moved by Mr. Dunleavy, supported by Dr. Montante to
approve the minutes of the special meeting of
May 16, 1975, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mrs. Austin, supported by Mr. Dunleavy to
approve payment of Vouchers 5-1 through 5-153.
Discussion followed.
Motion carried.
(Commission Meeting, May 30, 1975)
STATEMENT OF OPERATIONS:
Moved by Dr. Montante, supported by Mr. Wint to
receive the Statement of Operations for April, 1975.
Motion carried.
RESOLUTION - MR. HAMILTON:
Moved by Mr. Wint, supported by Mr. Wilcox, adoption
of the resolution recognizing the retirement of
William Hamilton from the Parks and Recreation Commission.
Chairman Richardson presented the following resolution to
Mr. Hamilton:
WHEREAS, William Hamilton has been an employee
of the Oakland County Parks and Recreation Commission
for six years and with the County for fourteen years,
and,
WHEREAS, his retirement as an employee of the
Parks and Recreation Commission becomes effective on
June 15, 1975, and
WHEREAS, his retirement is the first retirement
of a Parks and Recreation Commission employee
NOW THEREFORE BE IT RESOLVED, that the Oakland
County Parks and Recreation Commission wishes Bill a
most enjoyable and relaxed retirement.
Motion carried.
CAPITAL BUDGET - 1975:
Staff recommended approval of the Capital Budget, as amended at
a special work session on May 16, 1975.
Moved by Dr. Montante, supported by Mrs. Austin,
approval of the 1975 Capital Budget.
Discussion followed.
Motion carried.
WELLS:
Ted Dziurman stated bids were received on May 28, 1975, for a
well to serve initially the Manager's residence and the future
Maintenance Building at Independence -Oaks and also, a well for
new Park Manager's residence and Maintenance Building at Groveland-
Oaks plus another well to serve the three homes along Grange
Hall Road. Staff concurred with F & O's recommendation to award
the contract to James, N. Layman in the amount of $8610.30.
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(Commission Meeting, May 30, 1975)
Mr. Dziurman explained three firms took out specifications for
the project and only one firm submitted a bid. Mr. Reickel
stated the well system had been appropriated in the Capital Bud-
get for $16,000.
Moved by Mr. Dunleavy, supported by Mr. Wint to
approve awarding the contract for well systems
to James N. Layman for $8610.30.
ROLL CALL VOTE:
AYES: Wint, Austin, Dunleavy, Montante, Wilcox, Richardson (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
SEPTIC SYSTEM - SPRINGFIELD-OAKS:
Ted Dziurman reported the following bids were received on May 20
for the Septic Tank and Tile Field at Springfield -Oaks:
L. C. Betts General Excavating Company $15,778.20
Ideal Septic Tank Company 18,705.50
American General Construction 18,479.00
Purves Excavating, Inc. 16,011.00
Larry D. Newman Excavating 17,384.40
Riedel Construction Company 26,696.00
Dependable Septic Tank Installers 27,440.00
The Stanford Company 21,735.00
Troy Equipment Company 23,080.00
Staff concurred with F & O's recommendation to award the contract
to the low bidder, L. C. Betts General Excavating Company, for
$15,778.20. Total funding for this project is $19,900 which
includes the contract amount; $850 to F & 0 for design services,
$1000 for construction inspection and $2271.80 for contingency
fund. Mr. Reickel stated $24,000 had been budgeted for this
project.
Moved by Dr. Montante, supported by Mr. Dunleavy to
award the contract for Septic Tank and Tile Field at
Springfield -Oaks to the low bidder, L. C. Betts for
$15,778.20; total cost of project to be $19,900.
ROLL CALL VOTE:
AYES: Austin, Dunleavy, Montante, Wilcox, Wint, Richardson (6)
NAYS (0)
A sufficient majority having voted therefor, the
motion carried.
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(Commission Meeting, May 30, 1975)
CONSTRUCTION MANAGER-WATERFORD-OAKS:
Based on interviews with seven construction firms and consulta-
tion with F & 0, staff recommended the firm of Barton-Malow be
contracted with to provide construction services for Phase I
Development, Waterford -Oaks Park.
Moved by Mr. Wilcox, supported by Mr. Wint to
concur with staff recommendation and go into agree-
ment with Barton-Malow to act as Construction
Management for Phase I Development of Waterford -Oaks
Park.
Discussion followed. Mr. Dziurman stated this agreement would
preclude Barton-Malow from bidding on any portion of the job.
ROLL CALL VOTE:
AYES: Dunleavy, Montante, Wilcox, Wint, Austin; Richardson (6)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
RED RUN DRAIN:
Staff recommended entering into contractual agreement with the
firm of Bill & Childs for construction drawings of a 9 hole pitch -
putt golf course and the drafting of a prospectus for construction
and operation of this golf facility by private enterprise.
Mr. Reickel further recommended preliminary plans be prepared for
an Executive 18 Hole, Par 3 golf course to determine the necessary
acquisition required for construction of the course, to be designed
at a later date.
Estimated cost of design work is $10,000 to $15,000; 50-50 basis
with grant we have with the state.
Discussion followed. Mr. Reickel explained the proposed agreement
would be brought back to Commission for approval.
Moved by Mr. Dunleavy, supported by Mr. Vogt, that
a contract be prepared by Bills & Childs for design
and criteria for first phase development of Red Run
Park; proposed agreement to be presented to Commission
for final approval.
ROLL CALL VOTE:
AYES: Harris, Montante, Vogt, Wilcox, Wint, Austin, Dunleavy,
Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
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(Commission Meeting, May 30, 1975)
SPRINGFIELD-OAKS, AGREEMENTS:
Staff recommended going into agreement with George Taylor for
the purpose of holding a Blue Grass Concert at Springfield -Oaks
on June 29, 1975.
Discussion followed on all aspects of concert. Don Rogers,
Springfield Township Supervisor, stated he had no objection to
the concert.
Moved by Dr. Montante, supported by Mr. Harris to
authorize Chairman to sign agreement between George
Taylor and the Parks and Recreation Commission for a
Blue Grass Concert at Springfield -Oaks on June 29.
ROLL CALL VOTE:
AYES: Montante, Vogt, Wint, Austin, Harris, Richardson (6)
NAYS: Dunleavy (1)
A sufficient majority having voted therefor, the
motion carried.
Mr. Reickel explained the circumstances pertaining to the proposed
Jan Moore concert agreement. Y.A.C. booked three months in
advance of June 6 concert and Mr. Moore's deposit was accepted
beyond the deadline date. Contrary to policy, flyers were also
distributed prior to Commission approval of the agreement.
Moved by Mr. Wilcox, supported by Mr. Dunleavy to
deny request for concert date and return deposit.
Mr. Harris stated that Jan Moore, due to lack of knowledge of
Commission procedure, should be afforded opportunity to speak with
someone on staff regarding his concert.
Mr. Dunleavy expressed concern regarding violating Commission policy
and the legality of said contract.
Don Rogers, Springfield Township Supervisor, stated he was opposed to
the concert.
ROLL CALL VOTE:
AYES: Montante, Wilcox, Austin, Dunleavy, Richardson (5)
NAYS: Harris, Vogt, Wint (3)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, May 30, 1975)
Staff recommended going into agreement with Circus Vargas for performances
to be held on July 15, 16 and 17. The circus has been held the past
two years, with good results, at Springfield -Oaks.
Discussion followed on all aspects of the circus.
Mr. Harris expressed concern regarding the recipient of the charitable
proceeds. Mr. Dunleavy requested the Prosecutor's Office be contacted
to see if there had been any complaints regarding the North Oakland
Police Officer's Association, who act as ticket agents for the circus.
Moved by Dr. Montante, supported by Mrs. Austin to authorize
chairman to sign agreement between Parks and Recreation
Commission and Circus Vargas for performances on July 15, 16
and 17, 1975.
ROLL CALL VOTE:
AYES: Vogt, Wint, Austin, Dunleavy, Harris, Montante, Richardson (7)
NAYS: Wilcox (1)
A sufficient majority having voted therefor, the motion carried.
Moved by Dr. Montante, supported by Mr. Wint to reconsider
motion for denial of contract to Jan Moore.
ROLL CALL VOTE:
AYES: Wilcox, Wint, Austin, Harris, Montante, Vogt (6)
NAYS: Dunleavy (1)
A sufficient majority having voted therefor, the motion carried.
Moved by Mr. Harris, supported by Dr. Montante to approve
agreement with Jan Moore for a concert date on June 6.
Discussion followed. Mr. Dunleavy reiterated his concern regarding
legality of contract and Mrs. Austin stated the Commission should be
consistent with policy. Mr. Reickel said a checklist would be attached
to all future contracts.
ROLL CALL VOTE:
AYES: Wint, Montante, Harris, Vogt, Wilcox (5)
NAYS: Austin, Dunleavy (2)
A sufficient majority having voted therefor, the motion carried.
DIRECTORtS REPORT:
---Groveland-Oaks Master Plan presented to Groveland Township Board on
May 27, 1975.
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(Commission Meeting, May 30, 1975)
---Springfield-Oaks Exposition Master Plan presented to 4-H Fair Board
on May 28, 1975.
---4-H would like pole barn constructed as soon as possible. F & O
working with 4-H on type of design. Will be taken to Public Services
and forwarded on to Buildings and Grounds.
---Stated the Pontiac Wide Track Festival had scheduled a rodeo prior
to the one sponsored by the Parks Commission but the contract had not
been finalized. In lieu of their rodeo, the Executive Director of the
festival agreed to recognize our Longhorn Rodeo on August 22, 23 and 24
as a Wide Track Festival activity and will work in conjunction with the
Commission to promote same. The Commission was mutually agreeable to
this offer.
---Mrs. McCormick filed application with Federal Disaster Assistance
Administration for flood damage in the amount of $23,233.96.
---Received request from Oakland County Tourist & Convention Bureau to
purchase a full page ad in a newspaper tabloid being prepared by them
for circulation through a weekly, daily and metro newspapers servicing
Oakland County. Cost of ad, $5500. Staff recommended supporting their
efforts in this project.
Moved by Mr. Harris, supported by Dr. Montante to purchase
a one page ad in the tabloid prepared by the Oakland County-
Tourist & Convention Bureau; total cost, $5500.
Motion carried.
---Staff recommended rejecting the offer of Brown's Tri-City Real Estate
Company to purchase 206 acres adjacent to Groveland-Oaks known as
"Groveland Valley Country Club Estates".
Moved by Mr. Wint, supported by Mr. Kuhn to concur with
staff recommendation.
Motion carried.
---As was discussed at a previous meeting, Mr. Reickel recommended
tendering an application to the Bureau of Outdoor Recreation for 50-50
funding to purchase the Ted Gray property (50 acres) adjacent to
Independence -Oaks. If the application is rejected, staff recommended
proceeding with negotiations for purchase.
Moved by Mr. Wilcox, supported by Mrs. Austin to request
approval from County Commission to file an application
with the Bureau of Outdoor Recreation for funding assistance
to help acquire the 50 acres of Ted Gray property.
ROLL CALL VOTE:
AYES: Austin, Dunleavy, Harris, Kuhn, Montante, Vogt, Wilcox, Wint (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Meeting adjourned at 11:30 a.m. - 7 -