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HomeMy WebLinkAboutMinutes - 1975.11.14 - 38558OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING November 14, 1975 The meeting was called to order at 9:30 a.m. by Vice Chairman James Dunleavy in the Parks and Recreation Commission Room. COMMISSION MEMBERS PRESENT: Vice Chairman James Dunleavy, Secretary Lewis Wint, Velma Austin, George Kuhn, Dr. Joseph Montante, Richard Vogt, Richard Wilcox. COMMISSION MEMBERS ABSENT: Chairman E. Frank Richardson, Fred Harris. ALSO PRESENT: R. Eric Reickel; Jon J. Kipke; Robert Bomia; Charles Ross; Milton Handorf, Director, Planning & Physical Development; Robert Salogar, Anthony M. Franco, Inc.; Ralph Hogg, CAPE; Alan Lenhoff, Oakland Press; Evelyn Dysarz, Daily Tribune. APPRCIZTAT. nP MTNTTTF.S- Moved by Mrs. Austin, supported by Dr. Montante to approve the minutes of October 3, 1975, as written. Motion carried. Moved by Dr. Montante, supported by Mrs. Austin to approve the minutes of October 10, 1975, as written. Motion carried. Moved by Mr. Wint, supported by Dr. Montante to approve the minutes of October 17, 19759 as written. Motion carried. Moved by Mrs. Austin, supported by Mr. Kuhn to approve the minutes of November 5, 1975, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Wint, supported by Dr. Montante to approve payment of Vouchers 10-60 through 10-177 and Vouchers 11-1 through 11-71. ROLL CALL VOTE: AYES: Austin, Dunleavy, Kuhn, Montante, Vogt, Wilcox, Wint (7) (Commission Meeting, November 14, 1975) Page 2 NAYS: (0) A sufficient majority having voted therefor, the motion carried. ACTIVITIES REPORT: Moved by Mr. Wilcox, supported by Dr. Montante to receive the Activities Report for October, 1975. Motion carried. STATEMENT OF OPERATIONS: Statement of Operations for September, 1975 was reviewed. Discussion followed concerning operation cost versus revenues. Mr. Ross reported net income through September was over $1 million and operating budget was $786,000. With the coming months of no revenue from the parks operation cost will be fairly close to ''� for the year. Mr. Reickel reported the 1976 Budget would be ready for review on December 3, 1975 and final adoption on December 12, 1975. Mr. Dunleavy stated the Commission should review each park and make suggestions as to how we can increase income. Mr. Kuhn requested the Commission and staff to analyze each park operation in January and February. Moved by Mr. Vogt, supported by Mr. Kuhn to accept the September Statement of Operations. Motion carried. WATERFORD-OAKS ROAD COMMISSION RIGHT-OF-WAY: Mr. Reickel reported the Road Commission has requested the Parks and Recreation Commission provide a 60 foot right-of-way along Scott Lake. Road for future road use. The right-of-way is in accord with the master plan for the County and Waterford Township. It was recommended the request be sent to the Planning and Building Committee. Moved by Dr. Montante, supported by Mr. Kuhn to forward the Scott Lake Road right-of-way request to the Planning and Building Committee for referral to the Board of Commissioners for approval. ROLL CALL VOTE: AYES: Dunleavy, Kuhn, Montante, Vogt, Wilcox, Wint, Austin (7) NAYS: (0) (Commission Meeting, November 14, 1975) Page 3 A sufficient majority having voted therefor, the motion carried. WHITE LAKE -OAKS PARK BENCHES: Permission was requested to purchase 18 - six foot aluminum park benches from Herb Jennings, Inc. Total cost to be $1,476.00. The benches are in the 1975 Capital Equipment Budget. Mr. Kipke reported bids were sent to the following eight firms and Herb Jennings was the only firm to submit a bid. Herb Jennings, Inc. Lawn Equipment W. F. Miller Jack Golden & Assoc. Flaghouse, Inc. Global Equipment Co. Standard Golf Co. Educational Media, Inc. $82.00 each $1,476.00 Mr. Wilcox asked if specifications were written so only one firm could bid. Mr. Kipke stated other firms made similar benches. Mr. Vogt requested Mr. Kipke inquire as to why Jack Golden did not reply to bid and have for next meeting. Moved by Mr. Wint, supported by Dr. Montante to approve purchase of 18 - six foot aluminum park benches from Herb Jennings, Inc. for $1,476.00. ROLL CALL VOTE: AYES: Kuhn, Montante, Vogt, Wilcox, Wint, Austin, Dunleavy (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. ADDISON-OAKS LAKE LEVEL SURVEY PROPOSALS: Mr. Reickel reported that in order to proceed with a proper dam structure at Addison -Oaks it would be necessary to engage a surveying engineering firm to establish the existing lake level and the size of the lake at a 6•€aet higher elevation. Proposal were received from the following: �'�L'Ouse%_ Finney Carnahan $ 440.00 Air -Land Surveys 920.00 Kieft Engineering 1,000.00 Morrison Peters 1,250.00 (Commission Meeting, November 14, 1975) Page 4 Mr. Bomia recommended the job be awarded to Air -Land Surveys, the second low proposal, on a not -to -exceed basis. Mr. Bomia explained that because the dam broke twice, water elevation had changed from survey results given to the companies. Finney Carnahan, the low proposal, did not send anyone to the park resulting in an irregular proposal. Mr. Wilcox suggested in order to avoid any possible legal action, we ask Finney Carnahan to submit letter stating they wish to remove their proposal. Moved by Mr. Kuhn, supported by Mr. Wilcox to table the survey request for further clarification of the low bidders withdrawal of his proposal and also request a legal decision in case of action. Motion carried. DIRECTOR'S REPORT: ---Received letter from National Campers & Hikers Association thanking the Commission for its cooperation at the Groveland-Oaks Campout. ---Paul McGovern expressed his appreciation of being updated on the parks and he enjoyed the park tour. ---The WBBCI Airstream Club requested permission to use Springfield Y.A.C. grounds for a three day rally in September, 1976. The minimum rental would be $1,800.00 up to $3,500.00. Moved by Dr. Montante, supported by Mrs. Austin to approve the request of the WBBCI to use Springfield Y.A.C. ROLL CALL VOTE• AYES: Montante, Vogt, Wint, Austin, Dunleavy, Kuhn (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. ---Mr. Reickel reported a proposal had been received from Rosman and Company for 802 acres in Orion Township. Moved by Mrs. Austin, supported by Mr. Kuhn to receive and file. Motion carried. ---Meetings have been held with the Road Commission regarding the entrance at Independence -Oaks. It was recommended their staff redesign the entrance, moving it toward Sally Road. Entrance should be done by May 30, 1976. (Commission Meeting, November 14, 1975) Page 5 Dr. Montante requested that Bicycle passage ways be considered at Independence -Oaks. ---Groundbreaking for the Waterford -Oaks Wave-Tek Pool will be November 20, 1975. ---Road Commission has 10 year plan to pave all primary roads. Romeo Road is included in this plan. Director suggested we re -assign Bills & Childs to redesign master plan for Addison -Oaks. This would include entrance and general park design. Cost proposal will be requested from Bills & Childs. Mr. Wint stated he did not consider Addison -Oaks a priority item for 1976. ---Red Run - Don Childs is prepared to take revised plans to the Incinerator Authority. Will report back to the Commission. MISCELLANEOUS: Mr. Kuhn suggested restructuring the Davisburg Dam with the $1.5 million grant. Mr. Reickel explained the grant must be used for salaries, not projects. Mr. Dunleavy requested a study of league play at White Lake -Oaks so general public would have more golf time. Mr. Vogt suggested this be brought up at the in-depth study of each park. Meeting adjourned at 11:15 a.m. Lewis E. Wint Secretary Pauline McCormick & Karen Smith Recording Secretaries cn