HomeMy WebLinkAboutMinutes - 1975.12.01 - 38563OAKLAND COUNTY
PARKS AND RECREATION COMMISSION MEETING
September 12, 1975
The meeting was called to order at 10:20 A.M. by Chairman E. Frank
Richardson in the Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairman E. Frank Richardson, Vice Chairman James Dunleavy,
Secretary Lewis Wint, Velma Austin, George Kuhn, Dr. Joseph
Montante, Richard Vogt, Richard Wilcox.
COMMISSION MEMBERS ABSENT:
Fred Harris.
ALSO PRESENT:
R. Eric Reicke_l; Jon J. Kipke; Pauline McCormick; Arnold Johnston;
Robert Bomia; Charles Ross; Jon Solberg; Milton Handorf, Director,
Planning & Physical Development; Ted Dziurman, Division Director,
Facilities Engineering; Marlys Vickers and Jerry Przystup, Oakland
County Planning; Robert Allen, Civil Counsel; Donald Kratt, Chief,
Security Division.
Senator Bill S. Huffman; Mayor Virginia Solberg, Madison Heights;
Jack Yemec, Madison Heights Parks and Recreation; George, Shipper,
National Campers and Hikers Association; Sandra Ducklow-, West
Bloomfield Parks and Recreation; Bruce Sinclair and Tom Brady-,
Barton-Malow Construction Company; Angie Meyers and Ralph Hogg,
CAPE representatives; Jack Monteith, Swanson Associates; Robert
Salogar, Anthony M. Franco, Inc.; Bill Willoughby, Daily Tribune;
Don Kubet, Oakland Press.
Chairman Richardson welcomed the guests to the meeting.
APPROVAL OF MINUTES:
Moved by Mr. Dunleavy, supported by Mr. Kuhn to
approve the minutes of the meeting of August 8,
1975, as written.
Motion carried.
Moved by Mr. Wint, supported by Mr. Dunleavy to
approve the minutes of the meeting of August 22,
1975, as written.
Motion carried.
Moved by Mr. Dunleavy, supported by Mrs. Austin to
approve the minutes of the special meeting of
August 27, 1975, as written.
Motion carried.
(Commission Meeting, September 12, 1975)
APPROVAL OF VOUCHERS:
Moved by Mrs. Austin, supported by Mr. Dunleavy to
approve payment of Vouchers 8-190 through 8-248 and
Vouchers 9-1 through 9-98.
Motion carried.
Mr. Reickel distributed the financial statement for the month of
August.
Moved by Mr. Dunleavy, supported by Mr. Kuhn to
table until meeting of September 26, 1975.
Motion carried.
ACTIVITIES REPORT:
Moved by Mrs. Austin, supported by Mr. Dunleavy to
receive the Activities'Report for August, 1975.
Motion carried.
N.C.H.A. FALL CAMPOUT, GROVELAND-OAKS:
Mr. George Shipper, Field Director of the National Campers and
Hikers'Association, presented a preliminary layout of the N.C.R.A.
Fall Campout to be held at Groveland-Oaks September 19, 20 and
21, 1975. He reported 2100 units registered with anticipated
attendance of 8400-9000.
Mr. Shipper invited the Parks Commission to review all activ iti.es
and extended a special invitation for the Legislative Tour on
September 20. Governor Milliken will be in attendance at that time.
He expressed his appreciation to the Commission and Mr. Reickel
for the cooperation his group has received in planning the Campout.
Mr. Bomia stated that, barring material shortages, the shelter
building at Groveland will be completed on schedule.
SPRINGFIELD-OAKS CLUBHOUSE, WELL:
Mr. Reickel requested Commission approval to receive bids for a
new well for the Springfield -Oak's Clubhouse due to the fact the
present well is not adequate to operate the Clubhouse.
Moved by Mr. Kuhn, supported by Mr. Wint to approve
receiving bids for a new well at the Springfield-Oak.s
Clubhouse.
Discussion followed.
Motion carried.
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(Commission Meeting, September 12, 1975)
WHITE LAKE -OAKS PARKING LOT AND GOLF CART PATHS:
The following bids were received on August 27, 1975, for the
parking lot and golf cart paths at White Lake -Oaks:
A & A Asphalt Paving Company
$63,847.50
American Asphalt & Paving, Inc.
36,587.00
J. D. Armstrong
49,370.00
L. C. Betts General Excavation
41,911.55
Briar Building
22,950.00
Flynn Paving Company
29,152.00
General -Electrical Mechanical, Inc.
41,120.00
The Morrison Company
55,750.00
Souter Construction Company
38,670.00
Wolverine Asphalt Paving, Inc.
37,770.00
Ted Dziurman, Facilities Engineering, recommended the contract be
awarded to the low bidder, Briar Building Company, in the amount
of $22,950. Estimated cost for the project was $31,000.
He stated that since the project had been advertised and bid,
further evaluation of the use of asphalt for the golf cart paths
had occurred and recommended this portion of the project
($12,672.00) be eliminated from the Contract by a Change Order
after the Contract has been awarded. He suggested the golf cart
paths for this location and Springfield -Oaks could possibly be
bid next spring as one project to allow- maximum time to evaluate
materials for use.
Discussion followed on the contractor and the use of penalty clauses
within contracts to be awarded. The Commission requested Mr.
Dziurman contact Civil Counsel to investigate the legality and method
of including in the General Condition of the Contract a clause
involving the deduction of a dollar sum for every day a project is
completed behind the agreed completion date.
Moved by Mr. Kuhn, supported by Mrs. Austin to
award the contract to the low bidder, Briar
Building Company for $22,950.and deduct $12,672.
for the golf cart path portion of the bid.
ROLL CALL VOTE:
AYES: Montante, Vogt, Wint, Austin, Dunleavy, Kuhn,
Richardson (7)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
WATERFORD-OAKS PHASE I SITE WORK:
The following bids were received on September 9, 1975, for the Site
Work portion of Phase I Development, Waterford -Oaks:
- 3 -
(Commission Meeting, September 12, 1975)
E. T. Cook & Company $110,122.00
L. Loyer Construction 111,036.00
J. D. Armstrong 93,600.00
Verlinden Brothers, Inc. 131,450.00
Briar Building 92,700.00
Mr. Dziurman recommended the contract be awarded to the low bidder,
Briar Building, for $92,700.00. Estimate for this work was
$165,000, which is the amount included in the not to exceed figure
of $1$00,000.
Discussion followed.
Moved by Mr. Kuhn, supported by Mr. Wilcox to
award the contract to the low bidder, Briar
Building Company, for $92,700 for Phase I Site
Work, Waterford -Oaks; contract contingent upon
State approval of funding for this project.
Mr. Dunleavy suggested a continual review and progress report of
the contractor's work be made to the Commission.
ROLL CALL VOTE:
AYES: Vogt, Wilcox, Wint, Austin, Dunleavy, Kuhn, Montante,
Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
Mr. Dziurman further recommended the following allocation of funds
be made, contingent upon State approval of th-e Grant:
Architect/Engineer Fees $ 42,000
General Conditions 100,000*
Construction Manager Fee 44,000*
Construction Supervision 12,000
Administrative 12,000
Contingency 75,000*
$285,000
*Included in the not to exceed cost of $1,500,000.
A tap -in fee in the amount of $31,505., payable to Waterford Town-
ship, brings the total additional funding to $316,505.00.
Moved by Mr. Wint, supported by Mr. Kuhn to approve
additional funding in the amount of $316,505., contingent
upon State approval.
ROLL CALL VOTE:
AYES: Wilcox, Wint, Austin, Dunleavy, Kuhn, Montante, Vogt,
Richardson (8)
- 4 -
(Commission Meeting, September 12, 1975)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
Mr. Dziurman requested Commission approval to receive bids for
the concrete portion of the work.
Moved by Dr. Montante, supported by Mr. Wint to
receive bids on the concrete portion of the work;
Phase I Development, Waterford -Oaks.
Motion carried.
RED RUN DRAIN:
Don Childs, Bills & Childs Associates reviewed his previous pre-
sentation regarding the 27 Hole Par-3 Course designed to provide
golf experience aimed at the retiree and beginner.
Mr. Childs proceeded to explain the alternate plan; a 9 Hole
Executive Course and Driving Range. The 9 Hole Course would be
located between John R. and 13 Mile Road with the driving range
on westerly portion of John R. Estimated cost of the 9 Hole Course
and Driving Range is $411,000.
Discussion followed on all aspects of the alternate plan, annual
estimated income of each course and possible acquisition of the
Yankee property, and location of the driving range.
Mayor Solberg stated she liked the concept of the 9 Hole Executive
Course with the driving range west of John R. and suggested the
possibility of acquiring the Yankee property be investigated.
Chairman Richardson requested action on the plan to enable the
Parks and Recreation Commission to start construction as- soon as
possible. Don Childs gave a tentative completion date of July,
1977, if approval was received immediately.
Senator Huffman expressed his appreciation for the work the
Commission has done.
Moved by Mr. Kuhn, supported by Mr. Vogt to
approve the basic design stage; a 9 Hole Executive
Course between John R. & 13 Mile Road with_ a
driving range on the westerly portion of John R.,
subject to concurrence of the 14 communities involved.
Discussion followed regarding a presentation of the proposal to th-e
South Oakland Mayors" Association at their next meeting.
Mr. Kuhn suggested an appropriate resolution be prepared by Madison
Heights and circulated among the communities involved, giving
their consent to the project.
- 5 -
(Commission Meeting, September 12, 1975)
ROLL CALL VOTE:
AYES: Wint, Austin, Dunleavy, Kuhn, Montante, Vogt, Wilcox,
Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
DIRECTOR'S REPORT:
---Park Security: Mr. Reickel requested Commission approval to
appoint specified Security Division officers as park rangers. As
per advice of Civil Counsel ....... Act 261 of the Public Acts of 1965,
as amended, provides in Section 14 that the Parks and Recreation
Commission may appoint park rangers to maintain order and enforce
park rules in the various county parks under its jurisdiction. The
park rangers have all the necessary pourers and duties- to enforce
park rules without being regular or special deputies.....".
Moved by Mr. Wint, supported by Mr. Wilcox to
establish a park ranger force pursuant to Section
14 (4) of Act 261 of the Public Acts of 1965, as
amended.
Discussion followed.
ROLL CALL VOTE:
AYES: Austin, Dunleavy, Kuhn., Montante, Vogt, Wilcox, Vint,
Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
---Requested Commission approval for Chairman to sign application
for the Detroit Edison Company, in the amount of $7302., to install
underground cable for electrical service at Independence -Oaks.
Moved by Mrs. Austin, supported by Mr. Dunleavy
to authorize Chairman to sign agreement with Detroit
Edison Company, in the amount of $7302., to provide
underground cable for Independence -Oaks Park.
ROLL CALL VOTE:
AYES: Dunleavy, Kuhn, Montante, Vogt, Wilcox, Wint, Austin,
Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor,
the motion carried.
- 6 -
(Commission Meeting, September 12, 1975)
---Received letter from Senator Kerry Kammer thanking the Parks
Commission for making the Mobile Recreation vehicles available
for the Special Olympics held at Central Michigan University.
---Received letters from Senators Hart and Griffin, Representatives
O'Hara and Broomfield, recognizing the Commission's resolution
pertaining to its concern on the language in the Land and Water
Bill about discriminatory fees in the parks.
---Arts & Crafts Show to be held at Waterford -Oaks on October 18
and 19.
---Received letter from CAPE regarding their meeting with Bills/
Childs Associates.
---Received letter from WaveTek extending bid price on wave making
machinery by 15 days from August 31. Have requested another 15 day
extension.
---Invited Commission members to attend Annual Michigan & Recreation
Park Associations Golf Outing at White Lake -Oaks on September 18.
Proceeds are used for a scholarship fund for students majoring in
Parks and Recreation.
---Distributed a news release by Genesee County Parks and Recreation
announcing its intent to go for a 1 mill levy in the November, 1975,
election for the purpose of operating, acquiring and developing
their park system.
---Due to a previous misunderstanding, Senator Huffman requested a
letter be sent to Representative Hellman explaing the wave making
machinery for $130,000 is the only proprietary item for the pool
project. A copy of a letter from Swanson Associates to Joe Seavey,
DNR, explaining the procedure for planning, bidding and construction
on this project, will be enclosed.
---S.B. 1079: Introduced by Senator Bill Huffman; a bill to abolish
the Parks and Recreation Commission and the Road Commission and put
under the jurisdiction of the County Executive.
Chairman Richardson read the following letter which was addressed
to the Parks and Recreation Commission:
"We would like to thank you and let you know how much
we appreciate our new home. It is beautiful and we
are proud to be the first occupants.
Thank you,
(Signed) Jon & Phyllis Solberg
and family"
Moved by Mr. Kuhn, supported by Mr. Dunleavy to adjourn meeting.
Meeting adjourned at 12:05 P.M.
Lewis Wint, Secretary
Betty Guest
Recording Secretary - 7 -