HomeMy WebLinkAboutMinutes - 1976.04.30 - 38566OAKLAND COUNTY
P_�RKS AND RECREATION CU,24ISSION MEETING
April 30, 1976
The meeting was called to order by Chairman E. 11ra_ik Richardson in the
Parks and Recreation Commission Room at 10:30 a.m.
COMMISSIONSRS PRESENT:
Chairman E. Frank Richardson, Vice Chairman Lewis B. Wint, Secretary Velma
Austin, Betty Fortino, George Kuhn, Dr. Joseph Montante, Richard Vogt,
Marjorie Walker.
CO�1MISSIONERS ABSENT :
Fred L. _-Harris.,
ALSO PP�=SEVT:
R. Eric Reickel; Jon J. Kipke; Pauline McCormick; Arnold Johnston; Sheila
Cox: nod '-�naley; Robert Bomia; Milton Handorf, Director, Planning and
Phys_— Development; Bob Bills and Don Childs, Bills/Childs Associates;
Mayo_ -:-rginia Solberg, Madison Heights; Jack Yemec, Madison Heights Parks
and Pecreation; Robert Salogar, Anthony M. Franco, Inc.; Walter Wilkie,
Wilkie Turf Equipment Company; John Sydenstricker, J. A. Brooks, Inc.;
Tom Morrison and Gordon Morrison, Morrison Company; Glen Brown, Vice -
President, Robert-D. Beard, Inc.; Bill Willoughby, The Daily Tribune;
Alan Lenhoff, The Oakland Press; Jack Hays, Civil Counsel.
APPROVAL OF MINUTES:
Mrs. Walker requested the minutes of the meeting of April 9, 1976, be
corrected as follows: Page 9, Paragraph 2; «this" be changed to read
"Revised Master Plan."
Moved by Mr. Wint, supported by Mrs. Austin to approve the
minutes of the meeting of April 9, 1976, as corrected.
Motion carried.
TABLED ITEM: MINUTES OF MARCH 26, 1976:
Moved by Mrs. Walker, supported by Mr. Kuhn to reject the
concept of the Demolition Derby at the County parks.
Discussion followed regarding whether 4-H could act as an exception to
this motion, as they are planning another demolition derby this summer
during the 4-H Fair.
Commission Meeting, April 30, 1976
Page 2
ROLL CALL VOTE:
AYES: Kuhn, Walker (2)
NAYS: Austin, Fortino, Montante, Vogt, Wint, Richardson (6)
A sufficient majority not having voted therefor, the motion
failed.
Moved by Mr. Wint, supported by Mrs. Austin to reject the
July 3, 1976, date and further consider the item at a
future meeting.
Motion carried.
"loved by Mrs. Austin, supported by Mr. Wint to approve the
m_^utes of the meeting of March 26, 1976, as corrected..
No __on carried.
APPROVAL, OF VOUCHERS:
Reques`ed description of Voucher 4-55 be corrected to read "Republican
Comz _=ee of Waterford."
_roved by Mrs. Austin, supported by Dr. Montante to approve
payment of Vouchers 4-48 through 4-193.
ROLL CALL VOTE:
AYES: Austin, Fortino, Kuhn, Montante, Vogt, Walker, Wint,
Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
STATEMENT OF OPERATIONS:
Moved by Dr. Montante, supported by Mrs. Walker to receive
the Statement of Operations for March, 1976.
Motion carried.
BIDS:
Road Oil
The following bids were received by Oakland County Purchasing for the
Road Oil and Chloride treatment for all parks.
Bills Road Oiling $17,896.05
Michigan Dust Control 29,772.52
Central Road Oili^_g NO BID
Commission Meeting, April 30, 1976
Page 3
Road Oil and Chloride treatment was approved by the Commission in the
1976 operational budget.
Staff recommended awarding bid to the low bidder, Bills Road Oiling, in
the amount of $17,896.05, and all other bids to be rejected.
Moved by Dr. 'Iontante, supported by Mrs. Fortino to
accept the low bid from Bill ° s Road Oiling, in the
amount of $1 7 , 896.05.
ROLL CALL VOTE:
AYES: Austin, Fortino, Kuhn, Montante, Vogt, Walker, Wint,
Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
Plavarol—nd Equipment - Tndependence-Oaks
Miracle ^quipment Company was the low bidder for each of the five pieces
of ec-___-_ent, with a total of $3, 510.30.
:vLed by Mr. Wint, supported by Mrs. Austin to approve
the low bids for the playground equipment.
Mrs. Walker questioned the usage and attractiveness of the traditional
equipment versus the timber form.
Mr. Kuhn requested a study corroborating questions of longer usage and
attractiveness for future consideration.
Moved by Mr. Vogt, supported by Mr. Wint to table the item
until the next meeting, or until information can be ob-
tained on the cost of the wood equipment.
Motion carried.
F1=�ooles
The following bids were received for flagpoles for Addison -Oaks,
Independence -Oaks, Waterford -Oaks, and White Lake -Oaks.
Wolverine Door Company
Morgan - Francis Company
Miracle Equipment Company
Game Time, Inc.
Goss Flag Company
Jack Golden Associates
Belson Manufacturing
Alumi Tectural Prod.
Base Bid Alternate*
$2,661.60
$6,008.00
2,696.00
5,804.00
2,360.00
NO BID
1,335.00
NO BID
3,120.00
NO BID
NO BID
NO BID
NO BID
NO BID
3,076.00
6,676.00
*Alternate is Tor a collapsible pole.
Commission Meeting, April 30, 1976 Page 4
The bids from Miracle Equipment Company and Game Time, Inc. do not meet
the specifications.
Staff recommended awarding the bid to Wolverine Door Company for the
purchase of four (4) flagpole assemblies at $665.40 per flagpole
assembly. Installation cost will be approximately $200. The alternate
was not recommended, as the staff felt the extra. cost- was not warranted.
Moved by Mrs. Fortino, supported by Mr. Vogt to accept the
low bid for a total of $2,661.60 from Wolverine Door Company
and to reject all other bids.
ROLL CALL VOTE :
AYY,.S: Austin, Fo-lino, Kuhn, Montante, Vogt, Walker, Wint,
Richardson (8)
;,,=S: (0)
ficient majority having voted therefor, the motion
----ed.
ELEC 'L SERVICE - GROVELAND-OAKS:
Robe— -omia reported that Consumers Power will not put in additional
200 As at Groveland until the Parks and Recreation Commission improves
the existing electrical service to meet safety standards.
Staff recommended that contract documents and specifications be drawn up
and bid to have the new service installed as soon as possible.
Moved by.Dr. Montante, supported by Mr. Kuhn to revise
the electrical service at Groveland-Oaks and go out for
bids.
Motion carried.
RED RUN DRAIN LEASE AGREEMENT - SOUTHEASTERN OAILAND COUNTY INCINERATOR
AUTHORITY
+-+-rs. Austin questioned the word "sublet" used in the agreement.
Discussion followed regarding another question in the lease regarding the
tax to be paid. Mrs. Austin felt the County should not have to pay these
taxes and that other townships would ask for the same.
b=. Solberg mentioned the fact that this amount is not considered taxes,
per se, but as part of an agreement between Madison Heights and the
Incinerator Auhtority. She also asked if she could obtain a copy of this
agreement for Madison Heights' Civil Counsel to review so they would know
where they would stand and what their responsibilities would be.
Dr. Montante mentioned that both the "tax" phrase and the "sublet" phrase
are in question.
Commission Meetinzc. April 30, 1976
Page 5
RED RUN GOLF COUPS_ DEVELOPMENT:
Mrs. Austin stated that it would be difficult to convince taxpayers that
we are doing theme a favor by spending tax dollars if private development
money was available.
Mrs. Solberg stated that she did not anticipate any jurisdictional
problems, as the 1-^^_ communities whom we will be dealing with are
represented in the ±ncinerator Authority.
Mr. Kuhn mentioned that residents in South Oakland County might appreciate
having some of their 4-mill tax money being used in their portion of the
County.
Mrs. Solberg mentioned that residents living in the area of the Red Run
Drain are taking it for granted that the Parks System will be developing
the golf course. If the Commission goes with a private entrepreneur,
residents will be questioning Madison Heights City Council what to
expect. Mrs. Austin seated that we are overseeing our present food and
beverage concessionaire with good control; therefore, we should be able
to oversee a private entrepreneur.
Mrs. asked if it was possible to acquire other smaller areas in
Sour-C _:land County for parks. Mr. Richardson mentioned the Commission
oric__ary planned to purchase large parcels of land, between 200 and 700
acres, =o build parks in South Oakland County. The residents did not
want that much land off their tax rolls. Moreover, we would be dupli-
cating what the cities and townships of South Oakland County had already
accomplished.
Mr. Wint asked Jack Yemec of Madison Heights if there was anything the
Commission could build in South Oakland County. Mr. Yemec replied that
there were plenty of swimming pools and ball fields, and ice rinks were
losing money, so there was nothing there for us to do with the exception
of the possibility of a large field house.
Moved by Dr. Montante, supported by Mrs. Fortino, to use
the 4-mill funds to build and operate the golf course.
Mr. Richardson mentioned that this is a profit -making venture; and if we
do it ourselves, it should become so earlier than the 20 or 30 years it
would take a private developer.
Mr. Kuhn stated that the Army Corps of Engineers would not approve of
a 20 or 30-year lease.
ROLL CALL VOTE:
AYES: Fortino, Kuhn, P�Iontante, Vogt, Walker, Richardson (6)
NAYS: Austin, Wint (2)
A sufficient majority having voted therefor, the motion
carried.
Commission Meeting, April 30, 1976 Page 6
RED RUN DRAIN LEASE AGREEMENT:
Moved by Dr. Montante, supported by Mrs. Fortino to accept
the new lease.
Discussion followed.
Moved by Mrs. Austin, supported by Mr. Vogt to amend the
motion_ to approve the lease "subject to the commitment of
Madison Heights as to the waiver of the fee.,,
Discussion followed.
Moved by Mr. Kuhn to amend the amendment to read "to approve
the lease subject to the City of Madison Heights' willingness
to :naive the gee. t'
Yo on withdrawn.
ROLL G-`= VOTE ON AMENDM'IENT TO THE MOTION:
AYHS: Austin, Fortino, Montante, Vogt, Walker, Wint,
(7 )
,`=--S: (0)
ABSTENTIONS: Kuhn (1)
A sufficient majority having voted therefor, the motion
carried.
ROLL CALL VOTE ON THE MOTION AS AMENDED:
AYES: Austin, Fortino, Kuhn, Montante, Vogt, Walker, Wint,
Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion as
amended carried.
RED RUN GOLF COURSE DEVELOPMENT - BIDS:
The following bids were received for the Red Run Drain Golf Course
construction:
Bidder
Jack B. Anglin Co.
J. D. Armstrong Landscape
Robert D. Beard, Inc.
Curtis Wright Construction
'M & B Equipment Co=pany
Moore Golf, Inc.
Morrison Company
Vidosh Brothers, Inc.
Lump Sum Bid Irrigation Off -Site Topsoil
$269,450.00
244,400.00
247,850.00
273,809.00
298,848.00
296,729.00
237,228.00
267,200.00
-$2,700.00
- 1,600.00
- 3,500.00
- 2,813.00
$ 4.30/yd.
3.80/yd.
3.50/yd.
5.50/yd.
5.75/yd.
4.25%yd.
6.19/yd.
3.75/yd.
Commission Meeting, aril 30, 1976
Page 7
Mr. Don Childs, BiIIs/Childs Associates, recommended awarding the con-
tract to the Morrison Company for the bid price of $237,228.00. He also
recommended that the Commission reject the alternate irrigation system
deduct and accept the specified system included in the bid price. The
alternate does not include the same features and level of engineering
needed on the golf course.
It was also reco=ended that the unit -topsoil price of $6.19 per cubic
yard be rejected. It was suggested that the Commission either negotiate
a topsoil price or purchase the topsoil directly.
Moved by Mr. Kuhn, supported by Dr. Montante to accept
low bidder of Morrison Company of Trenton as recommended
by both staff and consulting engineers, Bills/Childs
Associates, and reject all other bids.
Discussion followed.
Mr. Kuhn. rescinded his motion and Dr. Montante withdrew his support.
_4ovad by Mr. Wint, supported by Mrs. Austin, to reject all
bids and make sure that staff and Bills/Childs Associates
-eet with all bidders that are interested so there is no
nderstanding as to what we are doing, and allow the
_=eject to be rebid.
Discussion followed on quality and amount of topsoil to be bid.
The question arose whether we could accept the low base bid and rebid for
the topsoil only, or whether we would have to rebid the whole project.
Jack Hays, Civil Counsel, stated we should make it an "all or nothing"
deal. We could either accept the complete bid or rebid the project.
RnT J _ C'AT .T . VnTR e
AYES: Austin, Fortino, Kuhn, Walker, Wint, Richardson (7)
NAYS: Montante (1)
A sufficient majority having voted therefor, the motion
carried.
RED RUN DRAIN GOLF COURSE SUPPLEMENTAL CONTRACT - BILLS/CHILDS ASSOCIATES:
Staff recommended a supplemental contract be awarded to the firm of Bills/
Childs Associates for the design of the pedestrian underpass structure and
the pump house structure. These items were not part of the original
design contract.
Fee for the design will be based on 1097o of the construction cost of these
structures.
Commission Meeting, April 30, 1976 Page 8
Moved by Dr. Montante, supported by b.rs. Walker to authorize
the work subject to the 101010 of the base bid contract when
awarded.
ROLL CALL VOTE:
AYES.: Austin, Fortino, Montante, Walker, Richardson (5)
NAYS- (0)
A sufficient majority having voted therefor, the motion
carried.
DIRECTOR'S REPORT.
---y_s. Reickel requested Commission approval to purchase three (3)
T31ac71es for Independence --Oaks, Springfield -Oaks, and Waterford -Oaks.
sue- «d cost is $149.85 for each of the plaques.
These -_�1.cues will dedicate these three parks in the summer of 1976 in
co_=emo_=:ion of the American Revolution Bicentennial.
=d by Mrs. Walker, supported by Mrs. Austin to approve
plaques.
=lotion carried unanimously.
---Received a letter from the City of Ferndale supporting the renewal of
our 4-mill tax.
---Received letter from the State Director of N.C.H.A. pledging their full
support for our "fine recreation plans."
---Requested a meeting date with the Addison Township Planning Commission
to present the Addison -Oaks Revised Master Plan concept. The meeting has
been confirmed for May 11, 1976. The Master Plan Revision has already
been presented to C.A.P.E.
---The new County Directory for 1976 features the six County parks on the
back cover with a description on the inside back cover.
---Congressman Broomfiel.d's Office called on April 29, 1976, informing us
that Independence -Oaks Phase II has been approved for matching funds in
the amount of $127 thousand each from us and Land and Water.
---Addison Township has gone on record requesting the Road Commission to
declare Indian Lake Road a natural beauty road.
Moved by Mrs. Austin, supported by Mrs. Walker to endorse
Indian Lake Road as a natural beauty road.
Motion carried unanimously.
---The Executive Declaration from Governor Milliken was presented to the
Commission.
Commission Meeting, April 30, 1976 Page 9
The next scheduled meeting is May 14, 1976, at 10.00 a.m.
A meeting has been scheduled for May 3, 1976, at 7:30 p.m. for all
Commissioners, past and present. The purpose of this meeting is to
involve the past commissioners in the ca-paign for the millage and
show them the film.
-Irwin Cohn is donating $1000 for the purpose or; promoting the parks
in memory of his cousin, Mr. Levinson.
Meeting adjourned at 1:40 p.m.
Velma Austin.
Secretary
Karen Sm_ -h
Recording Secretary
ks
