HomeMy WebLinkAboutMinutes - 1976.08.13 - 38567OAKLAND COUNTY
PARKS AND RECREATION COMMISSION MEETING
August 13, 1976
The meeting was called to order at 10:45 a.m. in the Parks and Recreation
Commission Room by Chairman E. Frank Richardson.
COMMISSION MEMBERS PRESENT:
Chairman E. Frank Richardson, Vice -Chairman Lewis E. Wint, Secretary
Velma Austin, Richard Vogt, Marjorie Walker, Fred Harris.
COMMISSION MEMBERS ABSENT:
Betty Fortino, George Kuhn, Dr. Joseph Montante
ALSO PRESENT:
R. Eric Reickel; Jon J. Kipke; Robert Bomia; Charles Ross; Milton
Handorf, Director, Planning and Physical Development; Ted Dziurman,
Director, Facilities Engineering; Deane M. Truesdell, Ellis, Arndt, &
Truesdell; Kirk Hart, Oakland County Junior Golf Tournament Chairman;
Robert Salogar, Anthony M. Franco, Inc.; Jo Dulin, Oakland Press;
Bill Willoughby, Daily Tribune.
APPROVAL OF MINUTES:
Moved by Mrs. Walker, supported by Mrs. Austin to approve
the minutes of the meeting of July 23, 1976, as written.
Motion carried.
APPROVAL OF VOUCHERS:
Moved by Mr. Wint, supported by Mrs. Austin to approve
payment of Vouchers 7-171 through 7-253.
Discussion followed.
AYES: Austin, Vogt, Walker, Wint, Richardson (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
ACTIVITIES REPORT:
Discussion conducted on Springfield -Oaks Youth Activities Center,
revenues and expenditures.
Moved by Mrs. Austin, supported by Mrs. Walker to receive
Activities Report for July, 1976.
(Commission Meeting, August 13, 1976)
Page 2
Motion carried.
STATEMENT OF OPERATIONS:
Moved by Mrs. Austin, supported by Mr. Vogt to accept
Statement of Operations ending July 31, 1976.
Motion carried.
1976 JUNIOR GOLF TOURNAMENT:
Kirk Hart reported on the 1976 Junior Golf Tournament held at White
Lake -Oaks. There were 203 participants, representing 39 cities. Entry
fees were $15 per player, and the total income for the tourney was
$1,853.68.
INDEPENDENCE -OAKS. PHASE II:
The Commission has received a grant from DNR through Land and Water for
$127,000. Oakland County Parks and Recreation will match that amount
for total funding of $254,000.
Phase II will include: toilet -shelter building, parking lot, boat
house -boat rental area, and picnic area.
The following bids were received for the site, building, and well work
on July 28, 1976:
Jack B. Anglin Co.
J. D. Armstrong Landscaping
Fort Wayne Construction
Groleau Brothers, Inc.
L. P. Mitchell Excavating
Larry D. Newman
Harry Rosen's Bulldozing
Service, Inc.
TA7o 1 1 TAT , YL-
James N. Layman
Building Work
G-E-M, Inc.
John Cooley Company
$ 84,696.25
52,790.00
76,016.00
41,727.50
64,870.00
55,163.00
54,940.25
$ 4,652.55
$219,661.00 + $6,000 Alternate*
203,333.00 + $6,000 Alternate
*Alternate is for Quarry tile floors and base with ceramic tile wainscot,
in lieu of vinyl asbestos floor tile, vinyl base and epoxy paint
wainscot in both the Boathouse and the Toilet -Shelter building. Election
of this alternate is consistent with the finishes used in the Phase I
buildings.
(Commission Meeting, August 13, 1976)
Page 3
Staff concurred with the architect, Ellis, Arndt, and Truesdell, to
award the contracts as follows:
Site Work Groleau Brothers, Inc. $ 41,727.50
Building Work John C. Cooley Company 209,333.00
Well Work James N. Layman 4,652.55
TOTAL CONTRACTS $255,713.05
In addition to the above contracts, related costs are a part of the
recommended project budget as follows:
Construction Contracts: $255,713.05
Architect -Engineer Fees: 16,365.64
DFO Bidding & Contract Administration: 8,500.00
Contingency: 9,421.31
TOTAL PROJECT BUDGET $290,000.00
Moved by Mr. Wint, supported by Mr. Vogt to accept the
three low bids: Groleau Brothers, Inc. for $41,727.50;
John C. Cooley Company for $209,333.00; and James N.
Layman for $4,652.55; for site work, building work, and
well work respectively; including Alternate #1, engin-
eering services, and contingencies for a project total
of $290,000.00. This is contingent upon approval by
the granting agencies and acceptance of the contractors
pursuant to requirements of the "Detroit Plan."
Discussion followed.
AYES: Vogt, Walker, Wint, Austin, Richardson (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
Mr. Reickel asked permission to apply for a supplemental grant for at
least $20,000 from DNR. The reason for requesting this additional
grant is the compliance with the Detroit Plan has caused an escalation
of bids, as we are now $40,000.00 over the project budget.
Moved by Mrs. Austin, supported by Mrs. Walker to
authorize staff to apply for an additional grant for
Phase II, Independence -Oaks.
Motion carried.
LIGHTNING PROTECTION - MANAGERS' RESIDENCES:
Bids were received on July 29, 1976, for lightning protection for the
Park Managers' residences:
Guardian Equipment Company $ 2,650.00
William H. Kelly Company 15,130.00
(Commission Meeting, August 13, 1976)
Page 4
It was recommended by Mr. Dziurman that the contract be awarded to the
low bidder, Guardian Equipment Company, in the amount of $2,650.00. It
was also recommended that additional buildings be provided with light-
ning protection, as funds become available.
Moved by Mrs. Walker, supported by Mrs. Austin to accept
the low bid of $2,650.00 from Guardian Equipment Company
for lightning protection at Park Managers' residences,
and reject all other bids.
AYES: Walker, Wint, Austin, Vogt, Richardson (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
RED RUN GOLF COURSE MAINTENANCE BUILDING:
The following bids were received on August 11, 1976, for the Red Run
Golf Course Maintenance Building:
Briar Building Company $ 88,200.00
DeCender & Barron Structures, Inc. 65,240.00
L. Donagrande & Son, Inc. 110,700.00
E.R.S., Inc. 79,000.00
Jer-Sel Corp. 81,427.00
Linney Construction Company 75,977.00
Pinkert Construction Company 87,900.00
James N. Widdis, Inc. 82,450.00
It was staff's recommendation to award the contract to the low bidder,
DeCender & Barron Structures, Inc., in the amount of $65,240.00.
Moved by Mrs. Austin, supported by Mr. Vogt to accept
the low bid from DeCender & Barron Structures, Inc. in
the amount of $65,240.00 for construction of a
maintenance building at the Red Run Golf Course, and
approve a total project funding of $70,000.00.
AYES: Wint, Austin, Vogt, Walker, Richardson (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
WATERFORD-OAKS WAVE POOL DECK CLEANING EQUIPMENT:
Mr. Reickel explained the Wave Pool is in need of equipment that will
clean as well as sanitize the Astro Turf on the pool deck to meet
regulations of the Health Department.
(Commission Meeting, August 13, 1976)
Page 5
After investigating different types of sweepers, staff found two basic
options:
#1: Tennant Model #140E for sweeping only, and one
Tennant Model #42EHD Sweeper with scrubber accessory
for a total cost of $4,695.00.
#2: Clarke RO-42, which is a riding machine, battery
operated, and includes all the above operations from
Option #1 in one unit. Bid from Oliver Supply is
$13,375.00.
Staff recommends the Commission authorize the purchase of a Clarke
RO-42, a machine that will give more versatility and will be able to
be used extensively throughout the park system.
Moved by Mrs. Walker, supported by Mr. Wint to accept
the low bid from Oliver Supply in the amount of $13,375
for the Clarke RO-42.
AYES: Austin, Vogt, Walker, Wint, Richardson (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
1976 GOLF TOURNAMENT SCHEDULE:
Staff requested approval to conduct the following golf tournaments at
White Lake -Oaks and Springfield -Oaks Golf Course:
Oakland County Senior Citizens Open
September 17, 1976
No Fee
9-Hole Tournament at White Lake -Oaks
M.R.P.A. Senior Citizens Open
September 24, 1976
$2.50 Entry Fee
9-Hole Tournament at White Lake -Oaks
Oakland County Men's and Women's Open
October 9 & 16, 1976
$20.00 Entry Fee
36-Hole Tournament: 18 at White Lake -Oaks
18 at Springfield -Oaks
Moved by Mr. Wint, supported by Mrs. Walker to approve
the golf tournaments as presented.
Motion carried.
(Commission Meeting, August 13, 1976)
Page 6
1 Q76 ATMTT-
Staff recommends we contact the firm of Janz & Knight and ask them to
submit a proposal as soon as possible for the 1976 audit.
DIRECTOR'S REPORT:
Red Run Drain -- Mr. Bomia reported we have received 25,300 cubic yards
of off -site fill. Holes #1, 2, & 8 have been constructed; all other
holes have been rough -graded. Cross -walk has been closed. Found three
unknown manholes which had to be raised. Barring any unforeseen com-
plications, September 15 seeding deadline should be met. Will be
making an adjustment in the entrance so we can build our putting green
where the gate sits now.
--- A proposed Trust Agreement for a Parks System Trust Fund was
submitted for discussion at a future meeting.
--- N.R.P.A. Conference, October 16-22, 1976, Boston, Massachusetts.
Deadline for advance registration is September 1, 1976.
--- Parks and Recreation Commissioners have been invited to the official
dedication of the Davis home on Sunday, August 15, 1976, at 3:00 p.m.
--- Received correspondence from Bob Allen, Civil Counsel, on the action
of the Commission to extend the concession agreement. Mr. Allen foresaw
no problems.
--- Al Werthmann has resigned from Laffrey, Werthmann, Fuller Restaurants,
Inc. It will be known as Laffrey & Fuller Restaurants, Inc.
--- The City of Ferndale would like a wave pool built there if the
Commission is interested.
--- We received a copy of the Huron -Clinton Metropolitan Authority's
Bi-Annual Report.
NEW BUSINESS:
Mrs. Austin asked when the annual visitation of the parks would be held
this year.
Mrs. Walker received a thank -you note from Cathy Hartwig for the passes
to the Wave Pool.
Meeting adjourned at 12:13 p.m.
Velma Austin
Secretary
Karen Smith
Recording Secretary
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