HomeMy WebLinkAboutMinutes - 1976.02.13 - 38574OAKLAND COUNTY
PARKS AND RECREATION COMMISSION MEETING
February 13, 1976
The meeting was called to order at 10:40 a.m. by Chairman E. Frank
Richardson in the Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairman E. Frank Richardson, Vice -Chairman Lewis.Wint, Secretary
Velma Austin, Betty Fortino, George Kuhn, Dr. Joseph Montante,
Richard Vogt, Marjorie Walker.
COMMISSION MEMBERS ABSENT:
Fred Harris
ALSO PRESENT:
R. Eric Reickel; Jon J. Kipke; Charles Ross; Robert Bomia; Gerard
Lacey; Ted Dziurman, Facilities Engineering; Wayne Nierman, James
Hardin, Co-operative Extension Services; Robert Chisholm, Director,
Public Services; Bruce Sinclair, Barton-Malow; Harold Cousins, .
John Platenik, G. David Anderson, City Beverage; Robert J. Salogar,
Anthony M. Franco, Inc.; Jim Zinser, J Bar. J Rodeo; Don Childs,
Bills/Childs Associates; Mary Lou Calloway, Observor-Eccentric;
Michael Wowk, Detroit News; Evelyn Dysarz, Daily Trtune; Alan
Lenhoff, Oakland Press.
APPROVAL OF MINUTES:
Moved by Mr. Wint, supported by Dr. Montante to
approve the minutes of the meeting of January- 23,
1976, as written.
Motion carried.
APPROVAL OF VOUCHERS:
Moved by Mrs. Austin, supported by Mrs. Walker to
approve payment of Vouchers 1-1 through 1-41 and
Vouchers 2-1 through 2-90.
Motion carried.
ACTIVITIES REPORT:
Moved by Mrs. Fortino, supported by Mr. Vogt to
receive Activities Report for January, 1976.
Motion carried.
(Commission Meeting, February 13, 1976) Page Two
PARK MOVIE:
Mr. Reickel introduced Harold Cousins, John Platenik and
G. David Anderson from City Beverage Company. Mr. Cousins
presented $10,000 to the Commission for the production of a
promotional film on the Oakland County Park System.
Chairman Richardson thanked Mr. Cousins for his generosity in
enabling the Parks Commission to take the story of the park
system to the citizens of Oakland County.
WHITE LAKE -OAKS, MOWER:
Mr. Reickel reported the following bids for a Riding Greens
Mower at White Lake -Oaks Golf Course were received by Oakland
County Purchasing:
W. F. Miller Company $3,377.
Lawn Equipment Company 3,600.
Wilkie Turf 3,996.
Jacobsen Manufacturing Company 4,476.
Staff recommended approval of the low bid of $3,377 from W. F.
Miller.
Moved by Dr. Montante, supported by Mr. Kuhn to
accept low bid of $3,377 from W. F. Miller for
the purchase of a Riding Greens Mower for White
Lake -Oaks Golf Course.
ROLL CALL VOTE:
AYES: Montante, Vogt, Walker, Wint, Austin, Fortino, Kuhn,
Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
INDEPENDENCE -OAKS, TURF VAC:
The following bids were received from Oakland County Purchasing
for a Turf Vac lawn sweeper at Independence -Oaks:
Lawn Equipment Company $2,735.
Holland Supply 2,870.
Turf Van Inc. 3,000.
Staff recommended the bid be awarded to the low bidder, Lawn
Equipment Company for $2,735.
(Commission Meeting, February 13, 1976) Page Three
Moved by Mr. Wint, supported by Dr. Montante to
award the bid for a Turf Vac lawn sweeper at
Independence -Oaks to the low bidder, Lawn Equip-
ment Company for $2,735.
ROLL CALL VOTE:
AYES: Vogt, Walker, Wint, Austin, Fortino,.Kuhn, Montante,
Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
INDEPENDENCE -OAKS, TRACTOR LOADER:
The following bids were received from Purchasing for a Tractor
Loader for Independence -Oaks:
Utica Ford Tractor $ 9,994.80
Sinelli Ford Tractor 105-068.00
East Detroit Ford Tractor 10,189.76
William Sell & Sons 11,410.00
Flint Ford Tractor 13,400.41
Staff recommended the bid be awarded to the low bidder, Utica
Ford Tractor for $9,994.80.
Moved by Mrs. Walker, supported by Mrs. Austin to
award the bid for purchase of a Tractor Loader
for Independence -Oaks to the low bidder, Utica
Ford Tractor for $9,994.80.
ROLL CALL VOTE:
AYES: Walker, Wint, Austin, Fortino, Kuhn, Montante, Vogt,
Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
WATERFORD-OAKS WAVE POOL BIDS:
Mr. Dziurman reported the following bids.were received on certain
trades, originally part of Bid Package 6 (received on January 15):
ACOUSTICAL TREATMENT
Milbrand Company $1,988.
Turner -Brooks, Inc. 1,933.
(Commission Meeting, February 13, 1976
Page Four
State Wide Caulking
Isaac Sunamoto
CAULKING -SEALING
$5,000.
9,866
CERAMIC - QUARRY TILE
Empire Tile
Fairway Tile Company
Michielutti Brothers
Boston
Pyro-Sonic
PAINTING
$13,575.
11,222.
18,870.
16,710.
$ 2,468. *B-Substitue $2207.00 .
*Add $550. for erection
Austins Painters -Detroit Inc. .$19,128.
Industrial 21,400.
Morgan Watt 20,600.
Guardian 23,520.
Mr. Dziurman explained that all of the bids received exceeded the
budget estimate for each trade involved due primarily to changes
in design after the "not to exceed" estimate had been prepared.
The dollar amounts involved, however, were not significant enough
to cause any budgetary concerns. Award of contracts will be
contingent upon State Department of Natural Resources approval.
Staff concurred with recommendation of Facilities Engineering, the
Architect,.and Construction Manager to award the contract to the
low bidder in each trade; total amount, $39,490.00.
-Moved by Mr. Kuhn, supported by Mr. Vogt, to
accept the five low bidders as indicated, for
a total amount of $39,490., contingent upon
DNR approval.
ROLL CALL VOTE:
AYES: Wint, Austin, Fortino, Kuhn, Montante, Vogt, Walker,
Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
Bruce Sinclair, Barton-Malow, presented an update on pool con-
struction progress.
Commissioner Wint commended the Construction Superintendent,
John Borns, for doing an excellent job, especially under adverse
weather conditions.
(Commission Meeting, February 13, 1976) Page'Five
WHITE LAKE -OAKS. M-59 PROPERTY:
At the December 12, 1975, meeting, the Commission authorized
donating to the Michigan Department of State Highways, 7/10
acre for the purpose of widening the M-59 corridor to the new
M-275.
Robert Allen, Civil Counsel, subsequently ruled that it was
illegal to donate the property but that an easement could be
awarded to them.
Mr. Reickel recommended rescinding the motion of December 12
and proceed with granting an easement, for $1.00, to the Michigan
Department of State Highways, based upon County approval.
Moved by Dr. Montante, supported by Mrs. Austin
to rescind motion of December 12 and approve granting
to the Michigan Department of State. Highways, for the
sum of $1.00, an easement for the widening of the
M-59 corridor.
ROLL CALL VOTE:
AYES: Austin, Fortino, Kuhn, Montante, Walker, Wint,
Richardson (7)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
INDEPENDENCE -OAKS PROPERTY:
Mr. Reickel explained that in order to proceed with the acquisition
of the Ted Gray property, it would be necessary to have a property
survey. The following quotes were received:
Finney, Carnahan & Associates
Lump sum fee not to exceed ............ $1295,00
Kieft Engineering, Inc.
Lump sum fee not to exceed ............ $1400.00 (with snow)
Alternate 1200.00 (without snow)
Air -Land Surveys
Lump sum fee not to exceed........... $1365,00
Due to the thaw in February, Kieft Engineering's Alternate
proposal, not to exceed $1200, (alternate called for if amount
of snow on the ground diminished) was recommended for acceptance.
Moved by Mrs. Austin, supported by Mr. Kuhn to
award the contract to Kieft Engineering, sum not
to exceed $1200, for a survey of the Ted Gray
property adjacent to Independence -Oaks.
(Commission Meeting, February 13, 1976) Page Six
ROLL CALL VOTE:
AYES: Fortino, Kuhn, Montante, Walker, Wint, Austin,
Richardson (7)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
Commissioner Kuhn requested Finney -Carnahan be informed of the
reason for the Alternate Bid being accepted.
INDEPENDENCE -OAKS, PERMANENT PERSONNEL:
Mr. Reickel explained the Commission decided, during the 1976
budget review, not to staff two new full time positions at
Independence -Oaks and staff with CETA employees. It has since
been discovered that it is illegal to staff the park with CETA
personnel, as per federal regulations. They may complement
the manning but the Commission is required to have a full time
staff.
Staff recommended funding be transferred from the Contingency
Fund to hire a Maintenance Aide and Grounds Equipment Mechanic
for Independence -Oaks.
Mr. Chisholm briefly defined the federal guidelines pertaining
to CETA personnel._
Moved by Mr. Kuhn, supported by Mrs. Walker to
approve two new positions for Independence -Oaks
and staff make the necessary transfer of funds.
ROLL CALL VOTE:
AYES: Kuhn, Montante, Vogt, Walker, Wint, Austin, Fortino,
Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
T TR`TV Y.
Mr. Kipke reported the Personnel Division had received_1,040
applications for the 112 positions created under the Title X
Program for park beautification. Currently conducting perfor-
mance tests. Hope to have all personnel hired by March 1.
INDEPENDENCE -OAKS:
Commissioner Walker requested a tour of Independence. -Oaks: fie
arranged for Paul Townsend, Cranbrook Institute of Science,
(Commission Meeting, February 13, 1976) Page Seven
representatives of the Audobon Society; Sierra Club; Birmingham
Environmental Center and other interested parties to sufficiently
inform them of the Parks Commission's plans for natural areas
and how they are utilized.
The Chair directed staff to work with Mrs. Walker toward imple-
menting the tour.
SPRINGFIELD-OAKS YOUTH ACTIVITIES CENTER, 1976 ACTIVITIES:
Gerard Lacey presented the scheduled and tentative activities
planned for the YAC in 1976.
Mr. Zinser of the J Bar J Rodeo was present to explain his pro-
posal for sponsoring a three day rodeo, in August, at no cost
to the Commission. Publicity, -ticket sales, utilities, security,
etc., were discussed.
The. Chair directed Mr. Zinser to consult further with Mr. Lacey
and present contract to the Commission for approval.
RED RUN GOLF COURSE DESIGN AGREEMENT:
Through meetings with the Drain Commission and the Southeastern
Oakland County Incinerator Authority, it has been determined
that it is necessary for the Parks and Recreation Commission to
design the Red Run Golf Course because of the many restrictions
involved with the operation of the drainage box, as well as the
pending agreement with the Incinerator Authority. It would be
difficult to coordinate a private entrepreneur on a design -build
proposal on this course. We should advertise for a private
entrepreneur to build as per Commission design.
Staff recommended the Commission go into agreement with the firm
of Bills/Childs Associates for the purposes of final design.
Don Childs was present to explain the design agreement. Robert
Allen, Civil Counsel,approved the contract as to form and suggested
Section 5, "Payment to the Architect", be filled out in its
entirety.
Discussion followed on all aspects of golf course design and
approvals necessary from the appropriate governmental agencies.
Moved by Dr. Montante, supported by Mrs. Austin to
authorize Chairman to sign Design Contract by and
between the Oakland County Parks and Recreation
Commission and Bills/Childs Associates for the Red
Run Golf Course; and further authorization be
given to advertise for a private entrepreneur.to
develop and operate.
ROLL CALL VOTE:
AYES: Vogt, Walker, Wint, Austin, Fortino, Kuhn,
Richardson (7)
(Commission Meeting, February 13, 1976) Page Eight
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
SPRINGFIELD-YOUTH ACTIVITIES CENTER, 4-H:
Wayne Nierman and Jim Hardin, Co-operative Extension Services and
Robert Chisholm, Public Services, expressed -their concerns per-
taining to the 4-H using the Youth Activities Center facility.
Mr. Nierman distributed copies of a schedule of 1975 expenses and
anticipated 1976 expenses and rental fees, as prepared by 4-H.
They requested assurance from the Commission that expenses incurred
by 4-H at the Youth Activities Center would be included in the
proposed $50,000 subsidization by the Oakland County Board of
Commissioners.
Moved by Dr. Montante, supported by Mr. Wint to
adopt proposed schedule as prepared by 4-H,
subject to concurrence of the Finance Committee
of the Oakland County Board of Commissioners.
ROLL CALL VOTE:
AYES: Walker, Wint, Austin, Fortino, Kuhn, Montante, Vogt,
Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
MILLAGE: .
Mr. Reickel read the wording for the proposed millage renewal as
prepared by Civil Counsel: "Shall the constitutional tax limitation
on the total amount of general ad valorem taxes which may be imposed
each year for all purposes upon real and tangible personal property
in Oakland County, Michigan, be increased as provided in Section 6,
Article IX of the Constitution of Michigan for a period of five (5)
years from 1972 to 1976, both inclusive, by one -quarter (1/4) mill,
twenty-five (25�) cents per One Thousand ($1,000.00) Dollars of the
assessed valuation as finally equalized for the purpose of
acquiring, developing,'operatiug and maintaining parks and recreation.
areas in Oakland County, Michigan (such increase being a renewal of
the one -quarter (1/4) mill increase which expires in 1976)?"
Staff recommended Commission approval of the millage renewal -and
that it be referred to the Board of Commissioners for approval to
be placed on the May 18, 1976, Presidential Primary ballot.
(Commission Meeting, February 13, 1976) Page Nine
Moved by Mrs. Austin, supported by Mr. Vogt, a
recommendation be made to the Board of Com-
missioners that the millage renewal be presented
to the voters as recommended by this Commission.
ROLL CALL VOTE:
AYES: Walker, Wint, Austin, Fortino, Kuhn, Montante, Vogt,
Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
Discussion conducted on whether or not to place the millage, re-
newal on the May or August ballot. Chairman Richardson stated
that previous figures showed 60% of people voted in the 1972
Presidential Primary and only 26% voted in the August Primary.
Moved by Mrs. Walker, supported by Dr. Montante,
the millage proposal be placed on the May Presi-
dential Primary ballot.
ROLL CALL VOTE:
AYES: Wint, Austin, Kuhn, Montante, Walker, Richardson (6)
NAYS: Fortino, Vogt (2)
A sufficient majority having voted therefor, the
motion carried.
DIRECTOR'S REPORT:
----Fly fishing course to be offered at Waterford -Oaks starting
March 8.
---Cross Country Ski Meet, Independence -Oaks, February 22, 1976.
---Received partial payment of $266,966.34 from Land & Water Fund
for First Phase Development of Independence -Oaks.
---Received letter from Township of Addison informing us that.
Larry Howe is to replace Harvey North as Addison's representative
to our Commission.
---Recommended going into agreement with Ellis, Arndt & Truesdell,
Inc., for Phase II Development, Independence -Oaks. Agreement
approved as to form by Civil Counsel.
Moved by Mr. Kuhn, supported by Mrs. Walker to
authorize Chairman to sign agreement by and between
Ellis, Arndt & Truesdell, Inc., and Oakland County
Parks & Recreation Commission for Phase II Develop-
ment, Independence -Oaks.
(Commission Meeting, February 13, 1976) Page Ten
ROLL CALL VOTE•
AYES: Austin, Fortino, Kuhn, Vogt, Walker, Wint, Richardson (7)
NAYS: (0)
A sufficient majority having voted therefor, the
motion carried.
---Requested permission to accept bids for new golf cards for
White Lake -Oaks and Springfield -Oaks.
Moved by Mr. Kuhn, supported by Mrs. Fortino to
go out for bid on golf cards.
Mr. Kipke explained that 100,000 cards would be a sufficient
supply for two to three years. Will investigate legality of
having a private firm donate the cards by advertising their name
on same.
Motion carried.
Moved by Mr. Kuhn, supported by Mrs. Fortino to
adjourn meeting at 12:45 p.m.
Velma Austin
Secretary
fl
Bett Guest
Recording Secretary
j