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HomeMy WebLinkAboutMinutes - 1976.05.21 - 38585OAKLAND COUNTY PARKS AND RECREATION COMMISSION SPECIAL MEETING May 21, 1976 The meeting was called to order at 11:30 A.M. in the Parks and Recreation Commission Room by Chairman E. Frank Richardson. COMMISSION MEMBERS PRESENT: Chairman E. Frank Richardson, Secretary Velma Austin, Betty Fortino, Fred Harris, George Kuhn, Dr. Joseph Montante, Richard Vogt, Marjorie Walker. COMMISSION MEMBERS ABSENT: Vice -Chairman Lewis Wint ALSO PRESENT: Jon J. Kipke; Robert J. Bomia; Bill Willoughby, Daily Tribune. WATERFORD-OAKS WAVE POOL, CARPETING BIDS: Mr. Bomia reported the following bids were received on May 6 for 3,100 square yards of carpeting (Turf Grass) to be installed on the pool deck: Edward Jones Floor Covering, Inc. $54,353.99 Artificial Leisure Lawn Corporation 43,228.99 Michigan Pool Refinishing Company 41,553.00 The estimate for this work was $31,711.00, but this was based on 2,700 square yards of carpeting. The unit cost, also, was approxi- mately $1.70/sq. yd. higher than originally estimated. According to the Construction Manager, all contracts, extras, general conditions and their fee to date, including carpeting, now amounts to $1,410,725.28 which is approximately $90,000.00 less than the $1.5 million not to exceed figure. Staff concurred with recommendation of the Construction Manager to award the contract to the low bidder, Michigan Pool Refinishing Company for $41,553.00. Moved by Mrs. Fortino, supported by Mrs. Austin to approve low bid of Michigan Pool Refinishing Company, in the amount of $41,553.00 for Waterford -Oaks Wave Pool carpeting, contingent upon State Department of Natural Resources approval. Mr. Bomia stated the three companies who bid the project have the type carpeting approved for pools by the Michigan State Health Department. (Special Commission Meeting, May 21, 1976) Page Two AYES: Vogt, Walker, Austin, Fortino, Montante, Richardson (6) NAYS : (0) A sufficient majority having voted therefor, the motion carried. RED RUN GOLF COURSE. TEST WELL BIDS: Mr. Bomia reported the following bids were received, through Central Purchasing, for the drilling of a six-inch diameter test well, 200 feet deep, as a source of water for the Red Run Golf Course: James N. Layman 0. 0. Corsaut, Inc. John H. Roberts L & L Contractors, State Drilling Inc. Ray Lalone $3,445.00 3,911.00 NO BID Inc.NO BID NO BID NO BID Less than 200 feet Deduct $12.00/ft. 13.00/ft. More than 200 feet Add $12.00/ft. 13.00/ft. Staff recommended the contract be awarded to the low bidder, James N. Layman for $3,445.00. Moved by Mrs. Austin, supported by Mrs. Walker, to award contract to the low bidder, James N. Layman in the amount of $3,445.00 for a test well at the Red Run Golf Course. Discussion followed. AYES: Walker, Austin, Fortino, Kuhn, Montante, Vogt, Richardson (7) NAYS: (0) A sufficient majority having voted therefor, th-e motion carried. RED RUN GOLF COURSE: The U. S. Army Corps of Engineers requested a resolution from the Oakland County Parks and Recreation Commission holding the United States free from any damages resulting during construction and operation of a park on the drain site.... "Prior to granting approval to the Oakland County Parks and Recreation Commission, the Red Run Drain Inter -County Drain Board shall obtain and deliver to the District Engineer, Detroit District, a (Special Commission Meeting, May 21, 1976) Page Three resolution from the Oakland County Parks and Recrea- tion Commission which also holds and saves the United States free from damages resulting from the construction and operation of the park and which also agrees to maintain the park after completion in accordance with regulations prescribed by the Secretary of the Army." Discussion followed. Moved by Dr. Montante, supported by Mrs. Fortino, to prepare a resolution from the Oakland County Parks and Recreation Commission to "hold harmless" the United States from any damage resulting during construction and operation of a park on the Red Run Drain. AYES: Austin, Fortino, Kuhn, Montante, Vogt, Walker, Richardson (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. SOUTHEASTERN OAKLAND COUNTY INCINERATOR AUTHORITY AGREEMENT: Moved by Mr. Harris, supported by Mr. Kuhn to femove Southeastern Oakland County Incinerator Authority Agreement from table for discussion. Motion carried. Chairman Richardson stated the Parks Commission wanted to use two- thirds of the land owned by the Incinerator Authority for a period of 25 years and the Authority is requesting we pay 2/3 of their $10,000 service charge per annum to the City of Madison Heights. Lease was referred to respective attorneys for their perusal. Robert Allen, Civil Counsel, stated the document was a land lease with the Incinerator Authority for "X" amount of dollars as a service charge for leasing the land. The charge is not in lieu of taxes, nor do we pay taxes. Mr. Bomia explained the contractor had equipment on the site, ready to proceed with the project and it was essential to resolve the lease so that construction of the golf course could commence immediately or the opening would be set back a year due to the delay in sedding the course. Commissioner Austin felt the signing of the lease agreement, as proposed, would leave the Parks Commission in a difficult situation as far as the other parks were concerned. Discussion conducted on all aspects of the proposed lease. (Special Commission Meeting, May 21, 1976) Page Four Moved by Mr. Harris, supported by Mrs. Fortino to amend the motion to have the contract read as follows: Page 3; the word "no" be deleted, "rent" and the following language be continued with deletion of "as such": "shall be payable from the TENANT to LANDLORD during the term of this Lease at a rate of $7,000 per year payable annually" and the following language be deleted in its entirety: "Provided, however, that TENANT shall reimburse LANDLORD in the amount of two-thirds (2/3) of any service charge or fee and taxes paid by LANDLORD to the City of Madison Heights. It is acknowledged that such service charge currently is the amount of Ten Thousand and no/100 ($10,000) Dollars per annum, and that such service charge is subject to possible increases during the term of the Lease. The TENANT covenants and agrees that it will, at its own expense, pay and discharge any and all special assessments levied against said leased premises before the same shall become delinquent and all further and other taxes of any kind and nature that may be properly and lawfully levied against said leased premises of the TENANT's property or equipment thereon, before the same shall become delinquent." Amendment to motion carried unanimously. Moved by Dr. Montante, supported by Mrs. Walker to approve contract as amended. AYES: Harris, Kuhn, Montante, Vogt, Walker, Austin, Fortino, Richardson (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Moved by Mr. Harris, supported by Mr. Kuhn that the Chairman and Director be authorized to execute modified contract on behalf of Commission. Motion carried unanimously. BASEBALL BACKSTOPS: Mr. Kipke reported the following bids were received by Central Purchasing for three baseball backstops; two for Addison -Oaks and one for Groveland-Oaks: Herb Jennings Miracle Jack Golden & Anchor Fence Inc. Associates Company $ 1 , 8 0 3 . 7 5 No Bid No Bid 2,299.00 (Special Commission Meeting, May 21, 1976) Page Five Staff recommended awarding bid to the low bidder, Herbert Jennings, Inc., for $1,803.75. Moved by Dr. Montante, supported by Mr. Harris to accept low bid of Herbert Jennings, Inc., in the amount of $1,803.75 for three baseball backstops; two for Addison -Oaks and one for Groveland-Oaks. AYES: Kuhn, Montante, Walker, Austin, Fortino, Richardson (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. TENNIS TOURNAMENT: Mr' Kipke explained the Greater Detroit Tennis Association is hosting a tennis tournament at the Fairlane Club in Dearborn, Michigan, on July 4 and asked to borrow 2,000 bleacher seats from Springfield - Oaks Park. They will provide insurance as well as a bond to insure the bleachers are not damaged and will provide necessary labor to pick up and return the bleachers. Based upon approval of the Director, Mr. Kipke recommended the bleachers be loaned to the Greater Detroit Tennis Association. The Chair directed Mr. Kipke to proceed as recommended and keep the Commission apprised of activity. SWIM MOBILE: Received preliminary notice from City of Detroit offering to purchase one of the two SwimMobiles owned by Oakland County Parks and Recrea- tion Commission for $22,500.00. Moved by Mr. Kuhn, supported by Mr. Harris to approve sale of one SwimMobile to the City of Detroit for $22,500.00. Discussion followed. AYES: Montante, Vogt, Walker, Austin, Fortino, Harris, Kuhn, Richardson (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Meeting adjourned at 1:20 P.M. Betty Guest Recording Secretary