HomeMy WebLinkAboutMinutes - 1977.01.28 - 38605OAKLAND COUNTY
PARKS AND RECREATION COMMISSION MEETING
January 28, 1977
The meeting was called to order at 10:20 a.m. in the Parks and Recreation Commission
Room by Chairman E.. Frank Richardson.
COMMISSION MEMBERS PRESENT:.
Chairman E. Frank Richardson, Vice Chairman Marjorie Walker, Secretary Richard Vogt,
William Clark, Don Deni, Betty Fortino, John Gnau, George Kuhn.
COMMISSION MEMBERS ABSENT:
Dr. Joseph 11ontante
ALSO PRESENT:
R. Eric Reickel; Jon J. Kipke; Robert Bomia; Arnold Johnston; Charles Ross; Rod
Whaley; William Luddy and Robert Salogar, Anthony M. Franco, Inc.; Bill 14illoughby,
Daily Tribune.
Chairman Richardson welcomed John R. Gnau to his first meeting as a member of the
Parks and Recreation Commission.
APPROVAL OF MINUTES:
Moved by Mrs. Fortino, supported by Mrs. Walker to approve the
minutes of the meeting of January 14, 1977, as written.
Commissioner Gnau stated his concern over the legality of the election of officers,
ie., temporary chairman was not elected to conduct election, vote tabulation was
not recorded in minutes, and if not covered under bylaws of the Commission, is a
secret ballot recognized under the statutes of the State of Plichigan?
Mr. Gnau swished to go on record as not being opposed to any action that occurred
but wanted to make sure that what happened, happened correctly.
Discussion followed.
Moved by Mr. Gnau, supported by Mrs. Fortino to table minutes
until a legal opinion is obtained as to the proper procedure
for election of officers.
Commissioner Walker called -for a roll call vote.
AYES: Fortino, Gnau, Kuhn, Deni, Richardson (5)
NAYS: Wal ker (I )
ABSTAINED: Clark (1)
(Commission Meeting, January 28, 1977) Page Two
A sufficient majority having voted therefor, the motion
carried.
Mr. Reickel stated the following correction should be made: Page 6, Tien, Business,
Paragraph #2 ..... "The Bylaws of the Parks Commission states that. . ." be changed
to read "Act 261 of Public Acts of 1965, states that one position shall he filled
by the Chairman of the Planning Commission".
APPROVAL OF VOUCHERS:
Moved by Mrs. Fortino, supported by Mr. Kuhn, to approve
payment of Vouchers 1-1 through 1-97.
Discussion conducted on Voucher 1-61, Property Tax. Commissioner IA!alker suggested
that, in future, all special assessments be listed as such.
ROLL CALL VOTE:
AYES: Gnau, Kuhn, Walker, Clark, Deni, Fortino, Richardson (7)
MAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
SPRINGFIELD T01WHSHIP HISTORICAL SOCIETY:
The Springfield Township Historical Society requested that the agreement they have
with the Commission for restoring the James Harvey Davis home located at Spring-
field -Oaks be extended so that restoration can be completed.
Staff recommended authorization of a two-year extension of the License.
Moved by Mr. Kuhn, supported by Mr. Deni that the Parks
and Recreation Commission be authorized and directed to
renew the License Agreement with the Springfield Town-
ship Historical Society for another two years, from this
date, for historical restoration purposes.
ROLL CALL VOTE:
AYES: Kuhn, Walker, Clark, Deni, Fortino, Gnau, Richardson (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
GOLF CAR LEASE FOR 1977:
Mr. Reickel explained the lease with Golf Car Distributors expired in 1976. The
agreement was based on a 50% split of gross revenues from golf cart rentals at
each golf course. Our share of the rentals for 1976 was approximately $16,500,
(Commission Meeting, January 28, 1977)
Page Three
Received quotes from Golf Car Distributors, Harley -Davison Golf Cars, and Poylan
Leasing, Inc., for golf car rentals for 1977. Each firm requested a four-year
lease for new cars or a two-year lease for used cars and recommended our rental
rates be increased. Each'comipany wants a fixed amount of rental for each car, per
year ranging from $550/car/year to $650/car/year depending upon whether the car
is new, used, electric or gas.
Staff made the following recommendations:
(1) Increase golf car rental rates for 1977:
Regular Rates
$5. 50 for 9 holes
9.00 for 18 holes
Senior Rates
$3.50 for 9 holes
7.00 for 18 holes
(2) Reduce our 23 car fleet at White Lake as follows:
14 New electric cars @$570/car/year for 4 years
6 Used cars (gas or electric) @$100/car/month for June, July &August only.
(3) Have a fleet at Springfield as follows:
20 New gas cars @$600/car/year for 4 years
6 Used gas cars @$115/car/month for June, July & August only.
(4) Sign lease for both courses with Golf Car Distributers due to comparable
rates, good service and familiarity with our system.
(5) Cautiously recommended a thorough study be made as to the feasibility of
owning own fleet of cars. Not recommended for 1977 due to tight cash
position for capital improvement projects.
Commissioner Gnau felt the rate for Senior Citizens was -far too high and should,
be eliminated entirely.
Discussion followed on Senior Citizens' rates and all aspects of golf car rentals.
Moved by Mr. Kuhn, supported by Mr. Clark, approval of
Items 2, 3 and 4 and delay Item 1, rate decision, until
a later date.
Per suggestion of Commissioner Walker, Mr. Reickel will check rates utilized for
municipal golf courses.
ROLL CALL VOTE:
AYES: Vogt, Walker, Clark, Deni, Fortino, Gnau, Kuhn, Richardson (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
(_Commission Meeting, January 28, 1977)
Page Four
ANTHONY M. FRANCO, INC.:
William Luddy, Anthony M. Franco, Inc., presented an overview of what his firm had
accomplished for the Parks Commission since November of 1974 and outlined the
multitude of professional services available through his public relations firm.
Robert Salogar reviewed the programs AMF had initiated and successfully completed,
ie., park brochures, millage campaign, improved communications with the media,
securing $10,000 funding for a park film, etc,
Anthony M. Franco, Inc., was retained for a service fee of $1200 per month in 1974,
would continue on that basis, and attach a special project fee to those activities
that fall beyond the scope of the current program. The type of activity and its
fee, subject to approval by the Commission prior to the vlork,
Mr. Salogar further explained possible future potential projects to be implemented
as well as the continuation of programs in existence.
Commissioner Walker suggested directional maps to parks' -be included with news
releases.
The Commission expressed its satisfaction with the work performed by Anthony M.
Franco, Inc., and directed they continue in their capacity as public information
counselors.
1977 CAPITAL BUDGET:
Copies of the proposed 1977 Capital Budget were distributed.
The following meetings were scheduled:
Friday,
February ,4
- 10:00 a.m.
- Capital 'Budget
Friday,
February 11
- 10:00 a.m.
- Regular Commission Meeting
Friday,
February 16
- 10:00 a.m.
- Oakland County Recreation Master Plan
Friday,
February 25
- 10:00 a.m.
- Regular Commission Meeting
It was determined that all special meetings would be called on the Friday alternate
to the regularly scheduled meeting,
UNION CONTRACTS:
Mr. Kipke reported the employees of Local 1998, AFSIiE, ratified their two-year
contract based on a 5% wage increase retroactive to January 1, 1977, 1% as of
July 1, 1977, and 1/41/, equity adjustment for some classifications.
Second year calls for 4% increase as of January 1, 1978, 2°' as of July 1, 1978,
and another 1/4% equity adjustment. Also received a "floating holiday" that can
be utilized upon prior approval from supervision. Did not receive demands for
agency shop or cost of living allowance.
Tentative agreement tiiith Teamster's Local 214, covering Park Managers, Assistant
Park, Panagers, and Greenskeeper. Basically the same package as the AFSf/IE agree-
ment; 5% retroactive -to January 1, 1977, 1° as of July, 1977 (which will be applied
only to Assistant Managers). Second year calls for 4% increase as of January,
(Commission Meeting, January 28, 1977) Page Five
1978, 2% in July, 1978 (which will be applied only to Assistant Managers).
DIRECTOR'S REPORT:
---Rental fees were established by the Commission at a rate of $350 for the
exhibit hall and $400 for the full building at Springfield -Oaks.
Betty Long, who has leased the building for Antique Shows for the past three
years, has requested a rate reduction for her 1977 contract which calls for
10 shows, 4th Sunday of each month, February through November, 1977.
Based upon guaranteed income for ten rentals, staff recommended leasing space
to Betty Long at a rate of $250 for the exhibit hall and $325 if the full
building is used.
Moved by Mr. Gnau, supported by Mrs. Fortino, to approve
staff's recommendation and sign agreement with Betty Long
for reduced rates at Springfield -Oaks; $250 for exhibit
hall and $325 for the full building.
Motion carried.
---Stated the need for the following reorganization within the department due
to the retirement of Pauline McCormick and the death of Arlo Flesher:
The Administrative Assistant's position will be left vacant. Charles
Ross, Accountant III will take on those responsibilities as well as over-
seeing the accounting section. It is necessary to create the position of
Accountant I -to take on day-to-day responsibilities within the accounting
department.
James Mansfield, Assistant Park Manager, will be promoted to Manager
and assume charge of both White Lake -Oaks Golf Course and Springfield -Oaks
Golf Course. Mr. Mansfield will report directly to the Superintendent of
Golf Courses. The position of Assistant Manager at Springfield -Oaks will
not be filled at this time.
Discussion followed.
The Chair directed that the reorganization proceed in this manner.
---Cross Country Ski Race, Independence -Oaks, January 30, 11:00 a.m.
---Meeting of Independence -Oaks Environmental Advisory Committee, Wednesday,
February 2, 1:30 p.m.
Moved by Mr. Clark, supported by Mr. Gnau, to adjourn.
Motion carried.
Meeting adjourned at 12:50 p.m.
Richard V. Vogt_,
Secretary.
Betty` Gue' -t
Recordi.n'g Secretary