HomeMy WebLinkAboutMinutes - 1978.04.21 - 38620OAKLAND COUNTY
PARKS AND RECREATION COMMISSION
APRIL 21, 1978
The meeting was called to order at 9:35 a.m. by Vice Chairman Majorie Walker
in the Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis E. Wint, Vice Chairman Marjorie Walker, Secretary Betty Fortino,
Don Deni, John Gnau, George Kuhn, Dr. Joseph Montante, Richard Vogt.
COMMISSION MEMBERS ABSENT:
Richard Wilcox
ALSO PRESENT:
R. Eric Reickel; Jon J. Kipke; Charles Ross; Joseph Figa; Arnold Johnston; Mike
Thibodeau; Sheila Cox; Wally Evans, Oakland County Purchasing; Robert J. Salogar,
Anthony M. Franco, Inc.; Don Childs, Bills & Childs Associates; Jack Anderson,
Anderson/Lesniak; Bill Willoughby, Daily Tribune.
APPROVAL OF MINUTES:
Moved by Mrs. Fortino, supported by Dr. Montante, to
approve the minutes of the meeting of April 7, 1978,
as written.
Motion carried.
APPROVAL OF VOUCHERS:
Moved by Mr. Gnau, supported by Dr. Montante to approve
payment of Vouchers 4-1 through 4-121.
ROLL CALL VOTE:
AYES: Fortino, Gnau, Kuhn, Montante, Walker (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
STATEMENT OF OPERATIONS:
Moved by Dr. Montante, supported by Mrs. Fortino to
receive Statement of Operations as of March, 1978.
Motion carried.
3-1
(Commission Meeting, April 21, 1978)
CAPITAL EQUIPMENT BID ITEMS:
ELECTRONIC CASH REGISTER
Groveland-Oaks
Sales Control Systems $2,012.88
Cash Register Systems 2,195.00
Great Lakes Cash Register 1,663.32 (Did not meet specifications)
Staff concurred with Purchasing's recommendation to award the bid to Sales
Control Systems as they met the requested specifications and for standardization
in the parks regarding operation and maintenance. $2,500 was allocated in the
1978 Capital Equipment Budget for a cash register.
Moved by Mr. Gnau, supported by Dr. Montante to award the
bid to the second low bidder, Sales Control Systems in the
amount of $2,012.88 for a cash register for Groveland-Oaks.
ROLL CALL VOTE:
AYES: Gnau, Kuhn, Montante, Walker, Deni, Fortino (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried 6-0.
14 N.P. Mowing Tractor
Red -Oaks
King Brothers $1,599.00 (Did not meet specifications)
Weingartz Supply 1,908.00
W. F. Miller 2,395.00
Staff concurred with Purchasing's recommendation to award the bid to the second low
bidder, Weingartz Supply, for $1,908.00. $2,500 was allocated in the Capital
Budget for the tractor.
Moved by Mrs. Fortino, supported by Mr. Kuhn to award the
bid for a 14 H.P. Mowing Tractor to Weingartz Supply for
$1,908.00.
ROLL CALL VOTE:
AYES: Kuhn, Montante, Walker, Wint, Deni, Fortino, Gnau (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried 7-0.
3 - 2
(Commission Meeting, April 21, 1978)
W. F. Miller
Wilkie Turf Equipment
Lawn Equipment
TOP DRESSER - RED -OAKS
$1,750.00
NO BID
2,100.00
Staff concurred with Purchasing's recommendation to award the bid to the low
bidder, W. F. Miller, for $1,750.00. $2,000 was appropriated in the Capital
Budget for this item.
Moved by Dr. Montante, supported by Mrs. Fortino, to
award the bid to the low bidder, W. F. Miller, in the
amount of $1,750.00 for a Top Dresser for Red -Oaks.
ROLL CALL VOTE:
AYES: Montante, Walker, Wint, Deni, Fortino, Gnau, Kuhn (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried 7-0.
TURF VEHICLE o RED -OAKS
W. F. Miller $3,325.00
(EZ-GO)
Wilkie Turf 2,717.00
Golf Car Distributors 3,612.75
(Cushman)
After review with Mike Thibodeau, Chief of Golf Courses, Purchasing recommended
awarding the bid to W. F. Miller for the following reasons: (1) The 3 wheel
Cushman vehicle is a one seat unit. For an additional $40.00 a two passenger
seat can be bolted on but it has to be installed at the dealer. The seat is
not intended for this vehicle and hangs over each side. (2) EZ-GO has a 1500 lb.
payload capacity as opposed to 1,000 lb. on Cushman. (3) Tire size on EZ-GO is
9.50 x 8 terra tires on front as opposed to 800 x 6 on Cushman and this makes it
easier on turf. (4) The EZ-GO is also wide and larger with a double wailed box.
(5) Because of flat terrain, there is no need for a 4 wheel vehicle.
$3,500 was appropriated in the Capital Budget for the Turf Vehicle.
Moved by Mr. Deni, supported by Mrs. Fortino to award the
bid for a Turf Vehicle to W. F. Miller for $3,325.00,
ROLL CALL VOTE:.
AYES: Walker, Wint, Deni, Fortino, Gnau, Kuhn, Montante (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried 7-0.
3 - 3
(Commission Meeting, April 21, 1978)
MINI BYKE II PEDAL BOATS (6)
GROVELAND-OAKS
Land Man Marine $483.79/ea. $2,902.74
Staff concurred with Purchasing's recommendation to award the bid to Land
Man Marine for $2,902.74 because of durability, previous usage and buying
from distributor at dealer pricing.
$3,000 was appropriated in the Capital Budget for the pedal boats.
Moved by Dr. Montante, supported by Mr. Kuhn to award the
bid to Land Man Marine for $2,902.74 for six pedal boats
for Groveland-Oaks.
ROLL CALL VOTE:
AYES: Wint, Deni, Fortino, Gnau, Kuhn, Montante, Walker (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried 7-0.
FENCING
GROVELAND-OAKS
The following quotations were received by Parks and Recreation for the fabrication
of custom made removable fence panels, posts, and fittings, approximately 240
tin. feet, for Groveland-Oaks childrens' beach area:
Anchor $9,150.00 Total Vinyl
7,250.00 Vinyl Panels Only
7,000.00 Without Vinyl
Durable $2,675.15 Vinyl or Regular
Zappie 2,200.00 Vinyl or Regular
This will replace the existing fence which is in very poor condition in the
Tot Area at waterfront.
Staff recommended the bid be awarded to Zappie Fence for $2,200. $2,400 was
allocated in the Capital Budget for the fencing.
Moved by Mrs. Fortino, supported by Mr. Kuhn to award the bid
to the low bidder, Zappie Fence, in the amount of $2,200 for
240 lin. feet of vinyl fencing for the childrens' beach area
at Groveland-Oaks.
ROLL CALL VOTE:
AYES: Deni, Fortino, Gnau, Kuhn, Montante, Walker, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried 7-0.
3-4
(Commission Meeting, April 21, 1978)
RED -OAKS DRIVING RANGE:
The following bids were received on April 6 for construction of the Red -Oaks
Driving Range. Estimate for building the Driving Range was $200,057.
Base Bid
*Alt.#1
*Alt.#2
*Alt.7;'3
Jack B. Anglin Company
$297,268.
$ 7,700
$3,500.
$3,000.
J. D. Armstrong Landscape Co.
208,395.
5,930.
3,700.
2,540.
G. E. M., Inc.
242,458.
15,081.
4,292.
3,835.
The Morrison Company
268,629.
11,100.
5,000.
3,000.
Following are explanations of the alternates and architect's comments:
*Alternate #1: Consists of sodding the entire area from John R. Road to the
front of the tee, providing an instant facility. The bid of
$5,930.00 is a good price. However, users will be on pavement
and the area is irrigated. A good turf can be established from
seed.
*Alternate #2: Consists of replacing the existing 6' chain link mesh in the
front and side lot lines up to the tee with green vinyl coated
mesh. Although this would greatly improve the appearance of
the facility, it is visual only and can easily be done in the
future if desired. Considering that we are slightly over budget,
I do not recommend that we include Alternate #2 at $3,700.00.
*Alternate #3: Consists of a basic manual irrigation system for the range area.
This system would aid in renovation and establishment of turf and
in holding that turf during periods of drought stress. At a cost
of $2,540.00, I recommend this alternate as a good investment.
Mr. Childs recommended accepting the low bid of $208,395.00, deleting the Split
Rail Fence for $7,085. 00 (part of the base bid) and including Alternate 7-IT3 for
a total contract of $203,850.00.
Mr. Figa stated there would be additional costs for sewer permits, control
building roof and frame, and benches and waste receptacles which were to be pro-
vided by the owner.
Staff concurred with Mr. Child's recommendation to award the bid to J. D. Armstrong
Landscape Company and add a contingency of $10,150.00.
Moved by Mrs. Walker, supported by Dr. Montante, to award the
contract for construction of the Red -Oaks Driving Range to the
low bidder, J. D. Armstrong Landscape Company, in the amount of
$203,850.; plus a 5% project contingency of $10,150. for a total
obligation of $214,000. Amount over budget to be transferred
from Capital Contingency Account.
ROLL CALL VOTE:
AYES: Fortino, Gnau, Montante, Vogt, Walker, Wint, Deni (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried 7-0.
3-5
(Commission Meeting, April 21, 1978)
GROVELAND-OAKS CAMPSITES:
The following bids were received on April 7 for Campsites, Phase II, Groveland-
Oaks Park:
G. E. M. Contractors *$307,090.25
Cherokee Construction 322,081.50
Morrison Company 327,705.60
J. D. Armstrong Landscape Company 346,211.30
Florence Construction *378,346.33
*Adjusted totals reflecting corrections in the bidder's mathematics.
Jack Anderson, Anderson/Lesniak and Associates, explained that all the bids came
in over the budgeted $279,000. for the project and discussed several deletions
that could be made to lower the bid; however, it was the opinion of DNR repre-
sentatives that this project be rebid, rather than negotiate the deletions with
the apparent low bidder, as the deletions represent 20-25% of the total contract
and such deletions would change the bidding order, making the fourth lowest
bidder the contractor.
Mr. Anderson and staff concurred with the opinion of DNR and recommended that
the plans and specifications be revised and the project be rebid with modifi-
cations. He stated this could be accomplished in approximately six weeks.
Discussion followed on the suggestion deletions, ie, comfort station, sanitary
system, concrete walkways, playlot and pedestal lights.
Moved by Mr. Gnau, supported by Mrs. Fortino to reject all
bids for Groveland-Oaks and modify for rebid.
Motion carried.
WATERFORD-OAKS PHASE II - COURT GAMES:
The following bids were received on April 6 for Waterford -Oaks Phase II Court
Games:
Stolaruk Corporation *$709.572.50
Souter Asphalt * 744,860.90
Morrison Company 773,345.65
J. B. Anglin Company 844,591.00
*Adjusted totals reflecting corrections in the bidder's mathematics.
The approved budget amount for this project was $600,000.
Mr. Anderson explained that the bid of the low bidder was substantially over
the amount budgeted for this project and the following options applied: (1)
Reject all bids, modify the plans and specifications and rebid the project at
a later date, (2) Delete substantial bid items from the project to bring it
within budget and enter into contract with the low bidder, or (3) Delete
only those items considered nonessential to the project and secure additional
funding for the amount in excess of the budget.
Mr. Reickel stated there may be a good possibility of receiving a supplemental
grant from the Department of Natural Resources for the project.
3-6
(Commission Meeting, April 21, 1978)
Mr. Anderson further recommended certain additions to the contract so that
developed facilities would not have to be disturbed at a later date for under-
ground work. The adds would essentially provide irrigation to all areas and
all electrical conduits to proposed and future planned facilities, and concrete
bases for light posts.
Discussion followed on all aspects of the contract including alternates and
deducts. The Commission directed staff to proceed with the full project with
the exception of the control gates, bike racks, plant boxes and benches. The
following figures would apply:
Base Bid
$709,572.50
Deletions
29,750.00
269,822.50
Adds: Electrical and
Irrigation
48,569.00
Amount of Proposed Contract
$7728,391.50
Contingency (5%)
36,419,.00
Architect's Fees
44,000.00
TOTAL
808,810.50
A grant of $600,000 was received from DNR for this project. The Commission
discussed the possibility of the overrun of $208,810.50 being taken from the
1978 Contingency Fund.
Moved by Mr. Gnau, supported by Mrs. Fortino to accept the
base bid of Stolaruk Corporation plus adjustments for a total
package of $728,391.50; plus a 5% project contingency of
$36,419 and architect's fees of $44,000 for a total of $808,810.50
and that staff apply to DNR for supplemental funds. Excess of
budget to be transferred from Capital Budget Contingency Account.
ROLL CALL VOTE:
AYES: Gnau, Montante, Vogt, Walker, Wint, Deni, Fortino (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried 7-0.
SHENENDOAH GOLF COURSE:
Moved by Dr. Montante, supported by Mrs. Fortino to reject
the acquisition of Shenendoah Golf Course in West Bloomfield
as it does not meet the present criteria of the Parks and
Recreation Commission's short or long-range planning.
Motion carried.
PARK TOUR:
The annual park tour will be scheduled for the first or third Friday in June.
3 - 7
(Commission Meeting, April 21, 1978)
APPRECIATION BANQUET:
The Appreciation Banquet is scheduled for Monday, May 22, White Lake -Oaks.
Staff will work on a format for the banquet and present it to the Commission
at the next meeting.
SOAP BOX DERBY:
As requested by the Planning and Building Committee, staff studied the possi-
bility of developing a Soap Box Derby Hill somehwere in Oakland County. The
report showed that, at the present time, Soap Box Derby participation had come
to an almost complete stop. If, in the future, the concept of the Derby changes
and a Kit Car is developed, such a facility could be considered. The Kit Car
replaces the type previously used by younger participants which caused the cars
to become too sophisticated.
Moved by Dr. Montante, supported by Mrs. Walker that the
concept of the Soap Box Derby be included in the Parks
and Recreation Commission's long-range plans.
Motion carried.
MANAGER'S REPORT:
---Through the efforts of Commissioner Deni, Senator Kammer's newsletter, sent
to his constituents, contained an article about the Oakland County Parks.
---Distributed copy of "Spring Nature Program" flyers to Commission.
---Discussed possibility of a joint meeting between Oakland County and Genesee
County Parks and Recreation Commissions. Commissioner Walker suggested obtaining
a speaker to address "Future Trends in Park Planning."
---Discussed guidelines for distributing 1978 park passes.
NEW BUSINESS:
---Commissioner Walker will attend the Board Meeting of the Citizen -Board Member
Branch of the National Recreation and Park Association in Springfield, Illinois,
May 19-21. Notify Mrs. Walker if you have any suggestions you wish entertained
at the meeting.
---WXYZ will co-sponsor a kite contest in cooperation with Oakland County Parks
and Recreation on Saturday, May 6, Courthouse Complex.
Meeting adjourned at 11:35 a.m.
Betty Fortino
Secretary
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Recording Secretary
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