HomeMy WebLinkAboutMinutes - 1978.10.06 - 38644OAKLAND COUNTY
PARKS AND RECREATION COMMISSION MEETING
October 6, 1978
The meeting was called to order at 9:50 a.m. by Chairman Lewis E. Wint in the
Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Marjorie Walker, Secretary Betty Fortino,
John Gnau, George Kuhn, Dr. Joseph Montante, Richard Vogt, Richard Wilcox.
COMMISSION MEMBERS ABSENT:
Don Deni
APPROVAL OF MINUTES:
Moved by Mr. Wilcox, supported by Mrs. Walker to approve
the minutes of the meeting of September 15, 1978, as written.
Motion carried.
APPROVAL OF VOUCHERS:
Moved by Mrs. Fortino, supported by Mr. Wilcox to approve
payment of Vouchers 9-87 through 9-204.
ROLL CALL VOTE:
AYES: Fortino, Kuhn, Montante, Vogt, Walker, Wilcox, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
OPERATING STATEMENT:
Moved by Mr. Vogt, supported by Mr. Kuhn to receive Operating
Statement as of August 31, 1978.
Motion carried.
ACTIVITIES REPORT FOR SEPTEMBER:
Moved by Mr. Wilcox, supported by Mrs. Walker to receive
Activities Report for September, 1978.
Motion carried.
SPRINGFIELD Y.A.C. - ELECTRICAL IMPROVEMENTS:
Mr. Figa explained that bids were received on September'21 for the following
electrical improvements at the Youth Activities Center: (1) New entrance
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(Commission Meeting, October 6, 1978)
drive and sign lighting (2) New power outlets and floodlights in lower
arena area (3) New floodlights and power outlets in upper arena (4) Power
outlet in upper parking area.
This work implements the request by 4-H for improved electrical service to the
YAC. Amount budgeted for this project was $15,634. The $7,000 difference
between the budgeted amount and actual bid reflects an increase in the scope
of the work and inflation since the time of original estimate.
The bids received for this project are as follows:
Reed Electric $31,654.
Jacobs Electric 33,900.
F. W. Moote Electric 22,925.
Staff recommended awarding the bid to the low bidder, F. W. Moote Electrical,
in the amount of $22,925. It was further recommended that Item 33, '.Restroom/
Concession" for $25,000, as included in the 1978 Capital Improvement Budget,
be deleted and the balance of the monies necessary to cover total be trans-
ferred to this project. Staff felt that this item was not imperative at this
time and the amount budgeted would not be sufficient for construction.
Moved by Dr. Montante, supported by Mr. Kuhn to accept
the low bid from F. W. Moote Electric for $22,925 and
that the $25,000 allocated for Item 33 - Restroom/Concession
be deleted and balance of funds needed be transferred to
the YAC electrical project.
ROLL CALL VOTE:
AYES: Kuhn, Montante, Vogt, Walker, Wilcox, Wint, Fortino (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
PAVING PROGRAM:
Only one bid was received on September 21 for the park paving program from
Ann Arbor Construction in the amount of $132,349.38. The bid included work
at Waterford, Springfield and Groveland plus an alternate for paving of the
dump station area at Groveland for $21,063.35. Money approved in the 1978
Capital Improvement Budget for the total project was $70,000.
Staff recommended rebidding the project in the spring due to budget restraints
and only receiving one bid.
Moved by Mrs. Fortino, supported by Dr. Montante to reject
the bid from Ann Arbor Construction and rebid the project in
early spring of 1979; staff to investigate the possibility of
different types of paving materials.
ROLL CALL VOTE:
AYES: Montante, Vogt, Walker, Wilcox, Wint, Fortino, Gnau, Kuhn (8)
NAYS: (0)
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(Commission Meeting, October 6, 1978)
A sufficient majority having voted therefor, the motion
carried.
RED OAKS ALARM SYSTEM:
The following three bids were received by Central Purchasing for an alarm
system at Red Oaks:
Interstate Alarm
Lease
Purchase
Purchase
Guardian Alarm
Computer Monitoring
Lease
Purchase
Digital Communicator
Lease
Purchase
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Clubhouse
$ 859.00 + 43.56/mo.
1374.00 + 10.00/mo.
$ 741.00 + 48.00/mo.
NO BID
$ 560.00 + 22.00/mo.
1192.00 + 10.00/mo.
NO BID
Maintenance Bldg.
$ 759.00 + 41.93/mo.
1249.00 + 10.00/mo.
645.00 No monthly charge
(This system will sound
alarm only.)
$ 636.00 + 45.00/mo.
NO BID
$ 451.00 + 22.00/mo.
1068.00 + 10.00/mo.
The digital communicator system was ruled out because it would not provide line
integrity (The alarm will not activate if the telephone line is cut.) Staff
concurred with Purchasing's recommendation that it was more economically
feasible to purchase rather than lease and recommended purchasing the alarm
system from Interstate Alarm for both the Clubhouse and Maintenance Building.
Purchase price for Clubhouse alarm is $1374.00 and $645.00 for the Maintenance
Building; total purchase price, $2,019.00. There is an additional $10.00 per
month charge for monitoring the Clubhouse alarm.
Moved by Dr. Montante, supported by Mrs. Fortino to
purchase an alarm system for the Red Oaks Clubhouse
and Maintenance Building from Interstate Alarm for
$2,019.00
ROLL CALL VOTE:
AYES: Vogt, Walker, Wilcox, Wint, Fortino, Gnau, Kuhn, Montante (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
MICHIGAN LAND TRUST BOARD:
We have been notified by the Michigan Land Trust Fund Board that they are
giving further consideration to the Independence land acquisition proposal.
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(Commission Meeting, October 6, 1978)
The Board has tentatively identified a maximum of $250,000, to be matched
with our $212,000, to acquire the Clinton River Floodplain; 308 acres adjacent
to Independence -Oaks County Park.
As per discussion with DNR officials, the timetable for this grant would be
as follows: Supplemental Budget Bill presented to the legislature in January,
1979; passage and signed by July, 1979, and then proceed with authorization
for appraisals. Acquisition of these properties would take place sometime in
1980.
Staff recommended proceeding through the Planning & Building Committee for
County approval so a resolution can be received by the Land Trust Board by
November 15, 1978.
Commissioner Walker suggested this acquisition might be a beginning for the
future "Friends of Oakland County Parks".
Commissioner Montante stated that the Corps of Engineers will eventually buy
up this type of property with federal funds. Staff will check with them in
conjunction with what Parks and Recreation is doing to acquire this property.
Moved by Mrs. Fortino, supported by Mr. Gnau to proceed
to the Planning & Building Committee for a resolution by
the County Commissioners stating they are interested in
participating in the Clinton River Floodplain acquisition.
ROLL CALL VOTE:
AYES: Walker, Wilcox, Wint, Fortino, Gnau, Kuhn, Montante, Vogt (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
INDEPENDENCE -OAKS ENVIRONMENTAL AWARENESS CENTER:
Staff recommended going into agreement with Mrs. Alice McCarthy, grant con-
sultant, to prepare a proposal for possible funding from the Kresge Foundation
for an Environmental Center at Independence -Oaks.
Moved by Mr. Gnau, supported by Dr. Montante to enter
into contract with Mrs. McCarthy in an amount not to
exceed $2500.
ROLL CALL VOTE:
AYES: Wilcox, Wint, Fortino, Gnau, Montante, Vogt, Walker (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
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(Commission Meeting, October 6, 1978)
ADDISON-OAKS COLD WATER REPAIR:
The following bids were received from Purchasing on September 11 for repairs
to the cold water supply at Addison -Oaks Conference Center:
Service Plumbing $2,314.
Steve Kruchko Co. 3,555.
Automatic Stoker 4,194.
The work includes draining the water tower, removing and replacing all
damaged pipes and valves as per drawings provided by Facilities Engineering.
Staff recommended approval of the low bid by Service Plumbing for $2,314.00.
Moved by Mr. Wilcox, supported by Mr. Vogt to approve
awarding the bid for plumbing repairs at Addison -Oaks
Conference Center to the low bidder, Service Plumbing
for $2,314.
ROLL CALL VOTE:
AYES: Wint, Fortino, Gnau, Montante, Vogt, Walker, Wilcox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion
carried.
MANAGER'S REPORT:
---Glen Oaks: As per James Brennan, Director of Management & Budget, and
Robert Allen, Civil Counsel, it is necessary for the Parks and Recreation
Commission to initiate a request to the County Commissioners, until final
funding is arranged, for an advance of $2.4 million for the purchase of the
Glen Oaks Golf Course.
The closing will take place between November 15 and 30, 1978.
Moved by Mr. Wilcox, supported by Mr. Kuhn to request
an advance of $2.4 million from the County for the
purchase of the Glen Oaks Golf Course.
ROLL CALL VOTE:
AYES: Gnau, Kuhn Walker, Wilcox, Wint (5)
NAYS: (3)
A sufficient majority having voted therefor, the motion
carried 5-3.
---Pumpkin Carving Contest, Pontiac Mall, October 27, 7:00 p.m. to 9:00 p.m.
Parks and Recreation Commission, Oakland Press and Pontiac Mall sponsoring
event.
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(Commission. Meeting, October 6, 1978)
---Meadowbrook Road Race (10,000 meter running race), Meadowbrook Village Mall,
October 14, 12 o'clock noon. Sponsored by Oakland County Parks and Recreation
Commission, Oakland Press, Steve's Footlocker, Oakland University and Meadowbrook
Village Mall.
---Co-sponsoring a Cross -Country Ski Lesson Program with Detroit News at
White Lake -Oaks on January 28, 1979. Races and recreational skiing available.
Race is USSA sanctioned. Detroit News also sponsoring USSA sanctioned race
and recreational racing at Independence -Oaks on January 28, 1979.
---Received note from Oakland County Republican Club commending the staff at
Groveland-Oaks for their cooperation at the recent Ox Roast.
---Forty-eight homes being built across from Springfield YAC, to the west.
---Received letter from Governor Milliken thanking Commission for the resolution
regarding M-275. Governor Milliken forwarded the resolution to the State
Highway Commission.
---Preliminary budget will be presented at the next scheduled meeting on
November 3. Budget review meetings will be scheduled at that time.
---Lekas and Fuller will meet with Commission on November 3 to discuss food
and beverage contract for Glen Oaks.
Meeting adjourned at 11:20 a.m.
Betty J. Fortino
Secretary
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Betty�Guest
Recording Secretary
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