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HomeMy WebLinkAboutMinutes - 1979.07.09 - 38655OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING July 9, 1979 The meeting was called to order at 9:40 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission Room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Marjorie Walker, Secretary Velma Austin, Don Deni, Fred Houghten, George Kuhn, Dr. Joseph Montante, Carol Stanley, Richard Wilcox. OTHERS PRESENT: Parks and Recreation Anthony M. Franco, Inc. Democratic Party The Daily Tribune APPROVAL OF MINUTES: R. Eric Reickel, Manager Jon Kipke, Assistant Manager Tom Seavey, Recreation Supervisor Anne Clinton-Cirocco, Supervisor, Y.A.C. Charles Ross, Chief, Administrative Services Joseph Figa, Jr., Chief, Design & Development Mike Thibodeau, Chief of Golf Courses Sheila Cox, Accountant Jan Pung, Public Information Arnold Johnston, Chief of Parks Robert Salogar, Vice President Bunny Goldman John Basch, Reporter Moved by Mrs. Austin, supported by Mr. Kuhn to approve the minutes of the meeting of June 20, 1979, as written. Motion carried. APPROVAL OF VOUCHERS: Moved by Mrs. Walker, supported by Mr. Deni, to approve payment of Vouchers 6-140 through 7-57. ROLL CALL VOTE: AYES: Austin, Deni, Kuhn, Montante, Stanley, Walker, Wilcox, Wint (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. ACTIVITIES REPORT FOR JUNE: Moved by Mr. Wilcox, supported by Mrs. Stanley to accept the Activities Report for June, 1979• Motion carried. 3 - 1 (Commission Meeting, July 9, 1979) ADDISON OAKS PAVING PROJECT: Mr. Figa reported the following bids were received on June 21, 1979, for repair- ing the majority of the existing pavement at Addison Oaks: Base Bid -Alternate Apex Paving $13,831.25 $ 4,100.75 Lind Coubraugh Asphalt 17,795.00 6,990.00 *Additional 165 tons of in -place asphalt. This work, including the alternate, would completely resurface the loop area from the control station to the conference center. After review of the low bid and comparing with other asphalt work, Parks and Recreation and F & 0 staff recommended awarding the contract to the low bidder, Apex Paving, including alternate and 5% contingency as follows: Base Bid $13,831.25 Alternate 4,100.75 5% Contingency 900.00 TOTAL $18— 832.00 Although only $10,000 was approved in the capital budget, it was recommended that the remaining amount be allocated from the contingency fund. Moved by Dr. Montante, supported by Mr. Deni, to accept the low bid of Apex Paving for $13,831.25, the alternate for $4,100.75, and approve a $900.00 contingency; total project cost, $18,832.00, to repair the pavement at Addison Oaks. ROLL CALL VOTE: AYES: Deni, Kuhn, Montante, Stanley, Walker, Wilcox, Wint, Austin (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. WATERFORD OAKS ACTIVITIES CENTER - SEWER CONNECTION: Moved by Mr. Wilcox, supported by Dr. Montante to approve payment of a sewer permit fee of $16,804 to Waterford Township to connect the Waterford Oaks Activities Center to the Township sewer system. ROLL CALL VOTE: AYES: Houghten, Kuhn, Montante, Stanley, Walker, Wilcox, Austin, Wint, Deni (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3-2 (Commission Meeting, July 9, 1979) ADDISON OAKS - DOCKS: Mr. Figa explained that the development of a pedal boat booth and dock complex at Addison Oaks was approved in the Capital Development budget. The boat booth has been completed and the docks are now required to complete the project. The following bids were received for six 6' x 8' sections of aluminum docks. The bids include all necessary fittings and stanchions for installation by park personnel: Herbert Jennings $ 2,303.58 Two Gun 3,200.00 Alumi-Span 2,100.00 Staff recommended awarding the purchase of the docks to the low bidder, Alumi- Span, in the amount of $2,100.00. Moved by Mrs. Austin, supported by Mrs. Stanley, to purchase aluminum docks for Addison Oaks from the low bidder, Alumi- Span, in the amount of $2,100.00. ROLL CALL VOTE: AYES: Kuhn, Montante, Stanley, Walker, Wilcox, Austin, Deni, Houghten, Wint (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. DEPARTMENT OF ENERGY GRANT: Mr. Figa requested Commission approval to submit a grant application to the Department of Energy for the proposed Environmental Center at Independence Oaks. The grant is comprised of three phases: Phase I, design; Phase II, construction; and Phase 111, monitoring of passive solar buildings. The amount of money estimated to be received for Phase I, if successful, is approximately $20,000 to $25,000. If a grant is received for Phase I, then Phase II and III are almost automatic and could amount to an additional $100,000 to $150,000. Moved by Dr. Montante, approved by Mrs. Walker to submit the application for Phase I funding for the Environmental Center to the Department of Energy. Motion carried. SPRINGFIELD OAKS, COUNTRY WESTERN CONCERT: Anne Clinton-Cirocco, Supervisor, Springfield Youth Activities Center, presented details of the proposed country western concert and picnic to be conducted by WCXI Radio. The concert would be held on Sunday, August 12, 1979, at the Springfield Youth Activities Center, 8:00 a.m. to 9:00 p.m. and would feature only local performers. Rental of the facility would be $600 and clean-up fee, $200. Parks and 3-3 (Commission Meeting, July 9, 1979) Recreation would receive 1.5% of the gross sales. WCXI intends to sell only 2,000 "Vehicle Passes" for $5 each to WCXI listeners wishing to attend the event. Discussion followed on all aspects of the concert; ie., proper security, rest - rooms, insurance, emergencies, etc. Moved by Mr. Houghten, supported by Mr. Kuhn to authorize the Chairman to sign the agreement with WCXI Radio to conduct a country western concert on August 12, 1979, at the Springfield Youth Activities Center. ROLL CALL VOTE: AYES: Montante, Stanley, Walker, Wilcox, Austin, Deni, Houghten, Kuhn, Wint (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. RED OAKS - PROPOSAL TO ENCLOSE DRIVING RANGE: Michael Thompson, Golf Domes, sent a proposal to enclose the Driving Range at Red Oaks by a heated, air -supported structure. Concept has been implemented in Stockholm and London. The Commission directed staff to further investigate the concept. RAP PROPERTY ON PONTIAC LAKE ROAD: Moved by Mr. Wilcox, supported by Dr. Montante to inform representatives of the Residents' Awareness Program that the Commission is not interested in purchasing the RAP property on Pontiac Lake Rpad. ROLL CALL VOTE: AYES: Stanley, Walker, Wilcox, Austin, Deni, Houghten, Kuhn, Montante, Wint (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. CHRYSLER PROPERTY - ORION TOWNSHIP: Senator Kammer's office notified staff that he included $900,000 in the Senate Appropriations Bill for the purpose of acquiring the 2,500 acres in Orion Township being sold by Chrysler Realty. The Department of Natural Resources has already determined the property would fit into the State Recreation Plan; possible grants could be forthcoming from the Michigan Land Trust and Land and Water Fund. 3-4 (Commission Meeting, July 9, 1979) Possible cost for this property is now ranging from a maximum of $500,000 to a minimum of $-0-. Moved by Mr. Wilcox, supported by Mrs. Walker to authorize staff to pursue further funding for the purpose of acquiring the 2,500 acres in Orion Township being sold by Chrysler Realty. Motion carried. PARKS AND RECREATION COMMISSION - MEETING DAY: Moved by Mrs. Walker to have the Parks and Recreation Commission meeting day moved to Friday. Motion failed for lack of support. The Commission decided to keep its present schedule, meeting on the first and third Wednesday of each month. Moved by Dr. Montante, supported by Mr. Wilcox that the next regular meeting on July 18, 1979, be cancelled and the next one be scheduled August 1, 1979, at 9:30 a.m. Motion carried. MANAGER'S REPORT: ---Staff recommended working with Hoyem-Basso to study water lines and elevator for Glen Oaks. As stated in a letter from Hoyem-Basso, we would be charged $40 per hour on an hourly basis, and should take approximately two man-hour days. Moved by Mr. Houghten, supported by Mrs. Walker to obtain more detailed information from Hoyem-Basso on the cost of preparation of water line specifications and of feasibility investigation of elevator location at Glen Oaks. Cost not to exceed $2,000. ROLL CALL VOTE: AYES: Wilcox, Austin, Deni, Houghten, Kuhn, Montante, Stanley, Walker, Wint (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. ---Groveland Valley Golf Course has been sold; owners are in the process of subdividing and selling the property. They are considering selling lumber on the land bordering Groveland Oaks. They contacted us inquiring whether or not we would be interested in purchasing a certain amount of footage as a buffer to protect the park from the subdivision. Commission requested staff to check with the township regarding woodlands ordinances or preserving the land as a buffer; also get a purchase price from the owners should the Commission decide to purchase the land. 3-5 (Commission Meeting, July 9, 1979) ---Senior Citizens Golf Tournament will be held at White Lake Oaks on July 13, 1979. Any Commissioners available to present awards on that day, please see Janet Pung for details. ---Midsummer's Night Festival foot race scheduled at Addison Oaks on July 22, 1979, in the evening. ---Mr. Reickel and Mr. Wint were on Warren Pierce's program on July 5, 1979, for approximately 5 minutes. ---Channel 7 gave us a 30-second shot on the 11:00 p.m. news. Moved by Mr. Wilcox to adjourn. Meeting adjourned at 11:15 a.m. Velma Austin Secretary , Karen Smith Recording Secretary ks