HomeMy WebLinkAboutMinutes - 1979.06.06 - 38656OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
June 6, 1979
The meeting was called to order at 9:05 a.m. by Vice Chairman Marjorie Walker
in the Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Vice Chairman Marjorie Walker, Secretary Velma Austin, Don Deni, Fred Houghten,
George Kuhn, Dr. Joseph Montante, Carol Stanley, Richard Wilcox.
COMMISSION MEMBERS ABSENT:
Chairman Lewis Wint.
OTHERS PRESENT:
Parks and Recreation
Anthony M. Franco, Inc.
Democratic Party
APPROVAL OF MINUTES:
R. Eric Reickel, Manager
Jon Kipke, Assistant Manager
Joseph Figa, Chief of Design & Development
Arnold Johnston, Chief of Parks
Michael Thibodeau, Chief of Golf
Charles Ross, Chief, Administative Services
Janet Pung, Public Information Officer
Sheila Cox, Accountant
Robert Salogar, Vice President
Bunnie Goldman
Moved by Mrs. Stanley, supported by Dr. Montante, to approve
the minutes of the meeting of May 16 with the following correction:
Page 3-7, Drainage Easement, Glen Oaks: the wording "The Commission
agreed on May 21..... be changed to read "The Commission agreed on
March 21..... "
Motion carried.
APPROVAL OF VOUCHERS:
Moved by Mrs. Austin, supported by Mr. Wilcox to approve payment
of Vouchers 5-124 through 5-259.
ROLL CALL VOTE:
AYES: Wilcox, Austin, Montante, Stanley, Walker (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
OPERATING STATEMENT:
Moved by Dr. Montante, supported by Mrs. Austin to receive the
Operating Statement for the period ending April 30, 1979.
Motion carried.
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(Commission Meeting, June 6, 1979)
ACTIVITIES REPORT:
Moved by Mr. Wilcox, supported by Mrs. Stanley to receive the
Activities Report for April, 1979.
WHITE LAKE -OAKS, SAND FOR TEE AND GREEN CONSTRUCTION:
The following bids were received by Purchasing for sand to reconstruct two greens
and one tee at White Lake -Oaks:
Underwood Sand & Gravel $4373.00
P.J.B. Trucking 4615.00
Tri City Aggregates 384o.00
This project is part of the Capital Improvement Budget at White Lake -Oaks.
Project estimate is $22,000.
Staff concurred with Purchasing to award to the low bidder, Tri City Aggregates
in the amount of $3840.00.
Moved by Mrs. Stanley, supported by Mrs. Austin to purchase
sand for two greens and one tee at White Lake -Oaks from the
low bidder, Tri City Aggregates, for $3840.00.
ROLL CALL VOTE:
AYES: Austin, Houghten, Montante, Stanley, Walker, Wilcox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
GLEN OAKS - FENCING:
Mr. Figa explained the following bids were received by Purchasing for galvanized
chain link fence for Glen Oaks:
Anchor Post Products, Inc. $41,407.07
Crown Fence & Supply Co. 67,237.80
Cyclone Fence Sales 54,924.10
Durable, Inc. 50,568.09
Michigan Fence 59,075.51
Southeastern Fence Co. 71,884.00
Zappie Fence Co. 48,407.50
The amount budgeted in the Capital Development Budget for this project was
$80,000.00. Due to the low bid submitted, fewer maintenance costs over a period
of time, and because we abut a neighborhood, Mr. Figa suggested that consideration
be given to the following options:
1. Total vinyl -coated fence including
mesh, rails, posts, etc. Additional Cost ...... $9,730.00
2. Vinyl coated fence, mesh only
Additional Cost ...... $6,840.00
Moved by Mr. Kuhn, supported by Mrs. Stanley to award contract
for fencing at Glen Oaks to the low bidder, Anchor Post Products,
Inc., in the amount of $41,407.07.
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(Commission Meeting, June 6, 1979)
ROLL CALL VOTE:
AYES: Deni, Houghten, Kuhn, Montante, Stanley, Walker, Wilcox, Austin (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Moved by Dr. Montante, supported by Mr. Deni to purchase vinyl clad
chain link fence, vinyl clad posts, and rails from Anchor Post
Products, Inc., for an additional $9,730 and add a 5% contingency
for the project; total cost,_$53,694.00.
ROLL CALL VOTE:
AYES: Houghten, Kuhn, Montante, Stanley, Walker, Wilcox, Austin, Deni (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
WATERFORD-OAKS ACTIVITIES CENTER - SEWER CONNECTION:
Mr. Figa explained that the septic field for the Waterford -Oaks Activities Center
is located under the existing parking lot. Before we can pave the parking lot,
the Center must be connected to the Waterford Township sewer system. The following
bids were received to accomplish this work:
Bill's Plumbing
$13,720.47
Sid Jones
21,620.00
Four Seasons Plumbing
18,850.00
Ideal Septic
18,800.00
R & W
No Bid
Days Sanitary Service
No Bid
Floyd C. Betts
No Bid
Staff recommended the low bid of $13,720.47 from Bill's Plumbing and that funds
for the project be appropriated from the Activities Center Improvements.
Moved by Mr. Deni, supported by Mrs. Stanley to approve the low
bid of Bill's Plumbing to connect the Waterford Activities
Center to the Waterford Township sewer system at a not to exceed
figure of $13,720.47.
ROLL CALL VOTE:
AYES: Kuhn, Montante, Stanley, Walker, Wilcox, Austin, Deni, Houghten (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
GLEN OAKS - NEW WATERLINE INSTALLATION:
Mr. Kipke explained that Glen Oaks was experiencing difficulties with the present
well water system due to low pressure and total lack of water on occasion. To
alleviate the problem and comply with the City of Farmington Hills, we are
required to connect with the City water system.
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(Commission Meeting, June 6, 1979)
The project is divided into three parts:
1. The installation of a 4" waterline commencing on the south side
of 13 Mile Road, going underneath the existing pavement and
terminating at a stop box location on our southern property line,
and including the installation of a water meter. This work is
being completed by Oakland County D.P.W. The permit fee, including
the installation for this work is $10,280.00.
2. The second part consists of the installation of the waterline from
the stop box, across the parking area, and connecting to the club-
house facility. Bids were received for this portion of the work
as follows:
Service Plumbing $5577.00
D'Angelo 3900.00
Aqua Pura 4875.00
3. The third portion consists of repairs to the parking area and
necessary revisions to the inside plumbing. These will be completed
by F & 0 and Technical Support personnel. Permanent repairs to the
parking lot will be completed at a later date.
Staff recommended awarding the second portion of this project to D'Angelo in
the amount of $3,900.00 and contracting with D.P.W. for the first portion in
the amount of $10,280.00. Staff further recommended a 5% contingency for a
total obligation of $14,890.00.
Moved by Mrs. Stanley, supported by Mr. Houghten to accept the
low bid of D'Angelo for $3,900.00, contract with D.P.W. for
$10,280.00, and add a 5% contingency for Glen Oaks waterline
installation; total project cost, $14,890.00.
ROLL CALL VOTE:
AYES: Montante, Stanley, Walker, Wilcox, Austin, Deni, Houghten, Kuhn (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
CONCESSION AGREEMENT - THE OAKS:
Mr. Reickel presented the updated Concession Agreement with The Oaks. The
document incorporated all amendments of the former copy.
Commissioner Austin suggested the contract be amended to state the building
temperatures be maintained at modern day criteria for public buildings.
Discussion followed regarding the cancellation clause and the various options
within the Agreement.
Commissioner Houghten suggested that staff give further study to the Agreement
and present a final draft at the next meeting.
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(Commission Meeting, June 6, 1979)
ADDISON-OAKS SEISMIC SURVEY:
Moved by Mr. Houghten, supported by Mr. Wilcox to remove
from table.
Motion carried.
Moved by Mr. Wilcox, supported by Dr. Montante to approve the
Seismic Survey for Addison -Oaks.
ROLL CALL VOTE:
AYES: Stanley, Walker, Wilcox, Austin, Deni, Houghten, Kuhn, Montante (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
INDEPENDENCE -OAKS MAINTENANCE BUILDING - ALARM SYSTEM:
Moved by Mr. Wilcox, supported by Mr. Kuhn to remove from
table.
Motion carried.
The following bids were received by Purchasing for the installation of a burglar
alarm bell system for the maintenance building at Independence -Oaks.
Interstate Alarm $1000.00,
Guardian Alarm 1280.00
Commissioner Deni requested that staff check into what it would cost to purchase
the materials and use in-house labor; report to be presented at next meeting.
Moved by Mr. Houghten, supported by Mrs. Stanley to table
the item.
ROLL CALL VOTE:
AYES: Walker, Wilcox, Austin, Deni, Houghten, Kuhn, Montante, Stanley (8)
NAYS: (0)
a sufficient majority having voted therefor, the motion carried.
MANAGER'S REPORT:
---The National Bank of Rochester will be launching a tethered hot-air balloon for
its employees at their picnic on June 24 at Addison -Oaks. The bank has provided
a Certificate of Insurance for liability.
---Women's Art Show, Springfield -Oaks, October 13 and 14.
---Testified at Independence Township Hearing pertaining to the proposed gravel
pit adjacent to Independence -Oaks Park. Will have a resolution prepared by next
meeting stating the Park Commission's opposition to the project.
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(Commission Meeting, June 6, 1979)
---Hope to have Recreation Supervisor position filled within two weeks.
---Interviewed by WWJ, WXYZ, WJR Radio stations. Will appear on Channel 50,
June 19, 10:00 a.m. for one-half hour interview.
---Received good response to the Sheriff's Posse at Independence -Oaks.
---Robert Artz, former Executive Secretary for the CBM branch of the National
Recreation and Park Association perished in the recent airplane crash at
O'Hare Airport, Chicago.
NFW RIIR I NFRR
Commissioner Walker called attention to the first issue of the National
Recreation & Park Association's CBM Newsletter. The next issue will contain
information regarding the NRPA's 1979 Congress.
Meeting adjourned at 10:08 a.m. and the Commission commenced its yearly tour
of the parks.
Velma Austin
Secretary
Betty Zest
Recording Secretary
A
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