HomeMy WebLinkAboutMinutes - 1979.06.20 - 38657OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
June 20, 1979
The meeting was called to order at 9:35 a.m, by Chairman Lewis E. Wint in the
Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Marjorie Walker, Secretary Velma Austin,
George Kuhn, Dr. Joseph Montante, Carol Stanley, Richard Wilcox.
COMMISSION MEMBERS ABSENT:
Don Deni, Fred Houghten.
OTHERS PRESENT:
Parks and Recreation R. Eric Reickel, Manager
Jon Kipke, Assistant Manager
Joseph Figa, Chief of Design & Development
Charles Ross, Chief, Administrative Services
Janet Pung, Public Communications
Cindi Norris, Accounting
Tom Seavey, Recreation Supervisor
Suzy Bander, Intern, Michigan State
County Commissioner Betty Fortino
Civil Counsel Jack Hays
Board of Commissioners Anton Guyer, Intergovernmental Relations Officer
Xerox Corporation Bruce Harms, Sales Representative
Anthony M. Franco, Inc. Robert Salogar, Vice President
Chairman Wint introduced Tom Seavey, the new Recreation Supervisor.
APPROVAL OF MINUTES:
Moved by Mrs. Austin, supported by Mrs. Stanley to approve
the minutes of the meeting of June 6, 1979, as written.
Motion carried.
APPROVAL OF VOUCHERS:
Moved by Mr. Kuhn, supported by Mrs. Walker to approve payment
of Vouchers 6-1 through 6-139.
ROLL CALL VOTE:
AYES: Wint, Austin, Kuhn, Stanley, Walker (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
OPERATING STATEMENTS:
Moved by Mrs. Austin, supported by Mrs. Walker to approve the
Operating Statements as of May 31, 1979•
Motion carried. 3 - 1
(Commission Meeting, June 20, 1979)
ACTIVITIES REPORT:
Moved by Dr. Montante, supported by Mrs. Stanley to receive
the Activities Report for May, 1979.
Motion carried.
INDEPENDENCE & SPRINGFIELD - INSTALLATION OF 4" WELLS:
Purchasing requested three bids for two wells, one at Independence -Oaks and
one at Springfield Golf Course. None of the contractors responded by the due
date. However, staff and Purchasing kept trying to contact these contractors
and J. Layman submitted a proposal for each well.
The Proposal by Layman was analyzed by Purchasing and determined to be fair and
reasonable. Layman's prices are the same as the three wells he was awarded at
the Oakland County Airport last fall. His price is $1,929.84 for each well.
Bid price was based on estimated footage of 100 ft. depth.
Mr. Layman indicated that he could work the Independence -Oaks well installation
into his schedule immediately. If not at this time, it would have to wait until
much later in the season. Due to the concurrence of Purchasing with the price,
and in order to expedite at least one well, staff approved the installation of
one well as an emergency.
Staff also recommended awarding the second well at Springfield to J. Layman and
the approval of payment for the well installed at Independence.
The budget amount approved for these items is $2,500 for Independence -Oaks and
$5,235 for Springfield -Oaks.
Moved by Dr. Montante, supported by Mrs. Stanley to approve
payment of $1,929.84 to J. Layman for the well installed at
Independence -Oaks and to award the bid for installation of
a well at the Springfield Golf Course to J. Layman for
$1,929.84; bid based on estimated footage of 100 ft. depth.
ROLL CALL VOTE:
AYES: Austin, Kuhn, Montante, Stanley, Walker, Wint (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
RESOLUTION - PROPOSED GRAVEL MINING OPERATION ADJACENT TO INDEPENDENCE -OAKS:
Moved by Mrs. Walker, supported by Mrs. Austin that the following
resolution be adopted and forwarded to all interested parties
and agencies:
"WHEREAS the Oakland County Parks and Recreation Commission
applied for funding to acquire and preserve 300+ acres of
sensitive wetlands located within the Clinton River Watershed,
south and adjacent to Independence Oaks County Park from the
Michigan Land Trust, and
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(Commission Meeting, June 20, 1979)
WHEREAS Independence -Oaks Park was acquired and developed with
matching Department of Interior, Heritage Conservation and
Recreation Service, funds and
WHEREAS the Michigan Land Trust has notified the Oakland County
Parks and Recr?ationCommission indicating this property as a
priority acquisition, and
WHEREAS this proposed operation would render useless the pro-
posed intent and goals of the adopted wetlands legislation,
THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission adamantly objects to the proposed use of
this property for mining operations or other such use which would
destroy or seriously alter the present condition of the property.
AND FURTHER BE IT RESOLVED that any such proposals should be
accompanied by the appropriate documentation including an im-
partial Environmental Impact Statement prior to reviews and
action required by the appropriate governing bodies.''
Motion carried.
SPRINGFIELD TOWNSHIP - DAVISBURG MILL POND SITE:
Mr. Reickel explained he received a letter from Collin Walls, Springfield
Township Supervisor, requesting that the Parks and Recreation Commission give
consideration to donating the Davisburg Mill Pond site to Springfield Township.
The site, 5.7 acres, is presently leased to the Township for 10 years by the
Commission. Mr. Walls explained that the building on the site needed major
repairs and listed other improvements the Township wished to accomplish.
For them to receive state or federal funds for the project, indications are
they must have controlling interest in the property.
Mr. Reickel contacted the Department of Natural Resources to see if donating
the property would be permissible under the Land and Water funding regulations.
As soon as they respond, a report will be made to the Commission.
XEROX 4500 COPIER:
Mr. Ross explained the Administrative Office presently leases a Xerox 4500
Copier. The lease contract includes an option to buy with a credit toward the
purchase price of to per month for a maximum of 20%. Parks and Recreation has
had the machine since December, 1977, which means our full 20% credit will be
in August, 1979. However, Xerox is estimating at least a 4% price increase on
July 1, 1979, both for the purchase price and the monthly lease amount. The
cost for the monthly lease agreement is $410.00. This includes 10,175 copies.
An additional charge is made for copies above that amount.
The proposal to purchase the machine is as follows:
Purchase Price
Less Rental Credits (180)
Net Purchase Price
6/30/79
8/31/79
$14,250.00 $14,820.00
2,565.00 (200) 2,964.00
$ 11,685.00 $11,856.00
3-3
(Commission Meeting, June 20, 1979)
Staff recommended purchasing the machine prior to June 20 and entering into a
five year service maintenance agreement with Xerox.
Moved by Mrs. Stanley, supported by Mrs. Walker to purchase
the Xerox 4500 Copier for $11,685.00 and enter into a 5-year
service maintenance agreement with Xerox.
ROLL CALL VOTE:
AYES: Kuhn, Montante, Stanley, Walker, Wint, Austin (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
CONCESSION AGREEMENT - THE OAKS:
Jack Hays, Assistant Civil Counsel explained that all the amendments to the
Agreement had been reduced into one codified Agreement. Care was taken to re-
tain the content of the original Agreement.
It was the consensus of opinion to delete the paragraph about Utilities (4.4)
on page 15 and substitute the following wording: "The heat and lights will be
administered according to present County policy."
Moved by Dr. Montante, supported by Mr. Kuhn to accept the
codified Concession Agreement between The Oaks and the Oakland
County Parks and Recreation Commission.
ROLL CALL VOTE:
AYES: Montante, Stanley, Walker, Wilcox, Wint, Austin, Kuhn (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
MANAGER'S REPORT:
---The Brandon Stage cancelled the dinner theatre scheduled for Springfield -Oaks
due to problems with musicians.
---Working with WCXI Radio to present a country -western concert at Springfield -
Oaks, August 12, 11:00 a.m. to 8:00 p.m. After the agreement has been reviewed
by the Township, it will be presented to the Commission for approval.
--- Contacted by Michigan National Guard, 177th Military Police Unit, regarding
the use of Springfield -Oaks Y.A.C. in emergency situations. Working with Civil
Counsel on the details.
---M.R.P.A. Summer Conference, Mackinac Island, June 29 - July 1.
---Distributed copies of a memo to William Spinelli pertaining to objectives of
the Parks and Recreation Commission for the next three years.
---Requested names and biographical sketches of persons who might be interested
in serving on a Park Trust Fund Board.
3-4
(Commission Meeting, June 20, 1979)
---Channel 2 - P. M. Magazine, will be using the Wave Pool on July 3 as a
backdrop for white water rafting.
---Channel 7 wants to do a feature story on the Wave Pool.
---Ninety children participated in Bicycle Moto -Cross Race at Waterford -Oaks.
---Waterford Township asked a fee of $22,000 to tap the Waterford Activities
Center into the Township sanitary sewer system. Staff will conduct further
investigation.
NEW BUSINESS:
Commissioner Walker suggested the meeting day for Commission meetings be changed
from Wednesday to Friday and requested consideration be given to it on the next
agenda.
UNFINISHED BUSINESS:
Chairman Wint asked that thought be given to the future millage situation. The
present millage expires in 1982.
---Commissioner Wilcox explained a bill had been introduced again this year as
to the revision of Act 139, the County Executive Act. The way the bill was
written up, Parks and Recreation was not included as one of the boards that
was taken out from under control of the County Executive. The Planning and
Building Committee of the County Commissioners supported a suggested amendment
that Parks and Recreation be taken out of the bill.
---Over 150 persons registered for the 5th Annual Junior Golf Invitational to
be held at Springfield and White Lake on June 21 and 22.
Moved by Mr. Wilcox, supported by Mrs. Walker to go into Executive
Session to discuss possible property acquisitions.
ROLL CALL VOTE:
AYES: Stanley, Walker, Wilcox, Wint, Austin, Montante (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
The Commission went into Executive Session at 10:50 a.m.
The meeting reconvened at 11:30 a.m.
Due to the July 4 holiday, the next meeting will be held on Monday, July 9,
9:30 a.m.
Meeting adjourned at 11:35 a.m.
Velma Austin
Secretary
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