HomeMy WebLinkAboutMinutes - 1979.03.21 - 38659OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
March 21, 1979
The meeting was called to order by Chairman Lewis E. Wint at 9:38 a.m. in the
Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis E.Wint, Vice -Chairman Marjorie Walker, Secretary Velma Austin,
Don Deni, Dr. Joseph Montante, Carol Stanley, Richard Wilcox.
COMMISSION MEMBERS ABSENT:
Fred Houghten, George Kuhn.
OTHERS PRESENT:
Parks and Recreation
Public Works Department
Purchasing Division
Anthony M. Franco, Inc.
Democratic Party
APPROVAL OF MINUTES:
R. Eric Reickel, Manager
Jon J. Kipke, Assistant Manager
Charles Ross, Administrative Officer
Joseph Figa, Chief of Design & Development
Sheila Cox, Accountant
Milton Handorf, Director
Wally Evans, Senior Buyer
Robert Salogar, Account Supervisor
Dunnie Goldman
Moved by Dr. Montante, supported by Mrs. Stanley to approve the
minutes of the meeting of March 7, 1979, with the following
corrections:
Page 8, Manager's Report, change the motion from,
"Moved by Mrs. Kuhn..." to read, "Moved by Mr.
Kuhn''.
Page 2, Bid Items, Electronic Cash Registers,
amount budgeted in 1979 Capital Equipment Budget
should be "$7,640" instead of "$7,460".
Page 2, Bid Items, Two 4-wheeled Turf Trucksters,
bid for.Addison from Golf Car Distributors should
read "$3,635" instead of "$3,535"•
Motion carried.
APPROVAL OF VOUCHERS:
Moved by Mrs. Walker, supported by Mrs. Austin to approve
payment of Vouchers 3-68 through 3-143.
ROLL CALL VOTE:
AYES: Austin, Deni, Montante, Stanley, Walker, Wint (6)
NAYS: (0)
(Commission Meeting, March 21, 1979)
A sufficient majority having voted therefor, the motion carried.
STATEMENT OF OPERATIONS:
Moved by Mr. Deni, supported by Mrs. Stanley to receive the
Statement of Operations for the period ending February 28, 1979•
Motion carried.
1978 AUDIT:
Moved by Dr. Montante, supported by Mrs. Stanley to receive the
1978 audit.
Discussion followed.
Motion carried.
BID ITEMS:
Mr. Kipke presented each bid item separately. All bids were received through
the Purchasing Division; and Wally Evans, Buyer, was present to answer any
questions.
2 Pressure Washers - Red -Oaks and Springfield -Oaks Golf Course
W. F. Miller
Big Rapids Power Equipment
Industrial Supply
Airkem
Nu -Process
Eastern State
$ 550
868 -- Electric
796 -- Manual
No Bid
No Bid
1,195
799
Staff recommends awarding to the low bidder, W. F. Miller, at $550 each, for
a total of $1,100. Budget estimate was $1,200.
31 Aluminum Park Benches - Golf Courses
Kay Park $98.20
Miracle Equipment 87.50
Jennings (does not meet 71.35
specifications)
Jack Golden 77.50
Since the low bid by Jennings does not meet the specifications, staff recommends
the award be made to Jack Golden at $77.50, for a total of $2,402.50. Estimated
budget amount is $3,100.
4 Ridina Greensmowers - Golf Courses
Lawn Equipment Corp. $4,860
Wilkie Turf Equipment 4,897.70
W. F. Miller 4,720
Toro --Gov't. Division Bid through Wilkie Turf
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(Commission Meeting, March 21, 1979)
Recommended approval of low bid of $4,720 each, for a total of $18,880, from
W. F. Miller. Amount budgeted in 1979 Capital Equipment Budget was $24,000.
Beverage Dispensing Equipment - Glen Oaks
Michigan Carbonic Co.
7-Up Bottling Company
of Detroit
$27,500; includes complete
installation, 90 days labor,
1 year warranty on parts, and
5 year warranty on compressors.
$19,514; includes full 1 year
warranty on parts and labor.
5 year warranty on compressors.
With either system, there are no contracts that would have to be entered into
in regards to the use of their product in these systems.
7-Up does allow that if you use their product, the only expenses you incur after
the year's warranty is for parts. There are no labor charges in regards to
service.
If the product is not used, the concessionaire will pay for parts plus $15 per
hour service charge, which begins at the time the man reaches the site and ends
when he leaves the site. There are no traveling charges incurred, or no minimum
that has to be paid.
Staff concurred with Purchasing's recommendation to award to the low bidder,
7-Up Bottling Company of Detroit, for the amount of $19,514.
12 Pedal Boats - Addison and Groveland
MODEL DISTRIBUTOR UNIT PRICE
Mini-Byke II Land Man Marine $487. 0
Pelican Garfield & Moravian 434.95
The Mini-Byke 11 also had a freight charge of $30 per unit, while the Pelican
can be picked up by our employees.
Purchasing and staff recommend awarding the bid to the low bidder, Garfield &
Moravian, in the amount of $434.95 each, for a total of $5,216.40.
30 Driving Mats - Red -Oaks Driving Range
Flaghouse
FDS Supply
Wilson Sporting Goods
Wittek Golf Supply
(per specifications)
Carl's Goifiand
Golf Mart (alternate bid)
$86
No Bid
No Bid
72
No Bid --Not available per specs.
63
Recommended awarding to the low bidder as per our specifications, Wittek
Golf Supply, at $72 each, for a total of $2,160.
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(Commission Meeting, March 21, 1979)
PcrtiIi�ar
Purchasing combined our order with Facilities
and Operations for a larger
volume for bidding purposes. Parks and Recreation's are as follows:
COMPANY
BASE BID
VOLUNTARY ALTERNATES
FDS
$21,110.04
Add for fertilizer with
sulfate of potash +
$1,053
Klein
21,391.80
Deduct for fertilizer
with no water insoluble
nitrogen - $4,212
Lawn Equipment
23,955
(Partial Bid)
W. F. Miller
22,912
Substitute 30-3-10 for
19-5-9 - $2,181.20 (not
per specifications)
Turf Grass
25,367.28
Substitute 29-3-5 for
19-5-9 - $5,580.38 (not
per specifications)
Turf Supply
25,207.43
Terminal Sales
27,752.20
Staff concurs with Purchasing's
recommendation
to abstract the bid with $15,019.29
being awarded to FDS and
$4,855.80 to Klein;
however, staff would like to add
$1,053 for the sulfate of
potash. Total obligation
would be $20,928.09, contingent
upon the approval of Mike
Thibodeau, Chief of
Golf Course Operations, upon his
return from vacation.
65 Picnic Tables - Addison and Groveland
Jennings $98.11
Miracle Equipment 97.50
Two Gun 79.50
Belson Manufacturing 93.60
Jack Golden 80.25
Recommended purchasing tables from low bidder, Two Gun, at $79.50 each, for a
total of $5,167.50. Budget estimate was $4,375.
29 Picnic Grills - Addison and Groveland
Jennings
No Bid
Belson Manufacturing
$62.40
Quality Industries
No Bid
Miracle Equipment
No Bid
Golden & Associates
54.11
Purchasing recommends rejecting the bid by Golden & Associates and awarding to
Belson Manufacturing at $1,809.60 based on the following:
1. The Belson has a larger cooking surface and is a larger grill.
2. The Belson has a telescoping pipe support.
3. The price is lower than last year; $62.40 compared to last
year's price of $63.85.
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(Commission Meeting, March 21, 1979)
4. Standardization.
5. Budget estimate of $2,000.
Moved by Mr. Deni, supported by Mrs. Stanley to accept the bids
as recommended by staff and approved by the Commission.
ROLL CALL VOTE:
AYES: Deni, Montante, Stanley, Walker, Wilcox, Austin, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
GLEN OAKS DRAINAGE EASEMENT:
The Oakland County Road Commission has requested a permanent easement 20' wide,
and a temporary construction easement 10' wide on each side of the permanent
easement.
The easement crosses Glen Oaks Golf Course, and the drain will exit into the
streambed. The stream is the natural drainage for the area. The Oakland County
Road Commission's plans must meet the requirements of the DNR and the Corps of
Engineers.
Staff recommends this conveyance be accomplished by resolution and easement
agreement, with construction and scheduling also by written agreement. The
above documents shall all be subject to review and approval by legal counsel.
Moved by Mr. Wilcox, supported by Mrs. Walker to approve the
following resolution for the drain easement at the Glen Oaks
Golf Course:
"WHEREAS, the Oakland County Road Commission (hereinafter
referred to as the "Grantee") does request a permanent 20'
wide drainage easement and a temporary construction easement
10' wide on each side of the permanent easement, through the
following described parcel of land:
See attached description
and WHEREAS the Oakland County Parks and Recreation Commission
(hereinafter referred to as the "Grantor') does own said
property, and
WHEREAS, such easement is required in order to service road and
area wide storm drainage, and
WHEREAS, such easement will not cause permanent alteration to the
intent or use of described said property.
NOW THEREFORE BE IT RESOLVED that the Grantor does grant and
convey to the Grantee the described 20' wide permanent drainage
easement and 10' temporary construction easement for the sum of
One Dollar ($1.00), and other good and valuable consideration
all in accordance with the attached easement agreement and all
other required documents."
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(Commission Meeting, March 21, 1979)
ROLL CALL VOTE:
AYES: Walker, Wilcox, Austin, Wint (4)
NAYS: Montante (1)
ABSENTIONS: Stanley, Deni (2)
A sufficient majority having voted therefor, the motion carried.
Staff was instructed to inform Commission of all requirements involved for the
Oakland County Road Commission.
WATERFORD-OAKS WATER EASEMENT CONVEYANCE:
Waterford Township has requested a 12' easement for the 8" water main constructed
as part of the Waterford -Oaks Tennis Complex. The request is for access to
install, repair, and maintain required pipes, connections, etc.; and is required
before the township will provide the water.
Staff checked with the DNR because of the grant, and was told there was no
problem as long as it doesn't change the use above ground.
Staff recommends the conveyance be accomplished by a resolution and an easement
agreement, subject to review and approval by legal counsel.
Moved by Dr. Montante, supported by Mr. Deni to approve the
following resolution for the water easement conveyance at
Waterford -Oaks:
"WHEREAS, the Charter Township of Waterford (hereinafter
referred to as the "Grantee") does request a 12' permanent
easement for the 8" water main constructed in conjunction with
the Waterford -Oaks Court Complex, and
WHEREAS, said easement and right-of-way are being requested for
ingress, egress, and to install, repair, and maintain required
water mains, pipes, services, connections, and all necessary
appurtenances, and
WHEREAS, the Oakland County Parks and Recreation Commission
(hereinafter referred to as the "Grantor") is the owner of the
above said property, and
WHEREAS, the Grantor desires to grant and convey to the Grantee
certain easements and right-of-way described as follows:
See attached description
and WHEREAS, such easement shall not cause alteration to the
intent or use of said property.
NOW THEREFORE BE IT RESOLVED that the Grantor does grant and
convey to the Grantee the above described easement, 12' wide,
being 6' on either side of the water main, for the sum of One
Dollar ($1.00) and other good and valuable consideration and
all in accordance with the attached easement agreement."
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(Commission Meeting, March 21, 1979)
ROLL CALL VOTE:
AYES: Montante, Stanley, Walker, Wilcox, Austin, Deni, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
MANAGER'S REPORT:
---Mr. Reickel has requested Joe Figa to start work on a complete master plan
review. Work on it should begin in May.
---Received a letter from Sally Pierce, West Bloomfield Artrain, requesting the
Show -Mobile from May 19 through 26. They also request the unit be free as the
Commission's contribution to the Artrain.
Commission discussed the potential implications of setting a precedent of this
kind.
Moved by Dr. Montante, supported by Mrs. Walker to charge Artrain
a flat -rate fee of $50 plus mileage of $.30 per mile to cover the
cost for the use of the Show -Mobile from May 19 through 26.
Artrain must accept the responsibility for any vandalism of the
equipment while the Show -Mobile is there.
Staff was directed to discuss this agreement with Artrain.
ROLL CALL VOTE:
AYES: Montante, Stanley, Walker, Wilcox, Austin, Deni, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
---Chairman Wint received a letter from William Baldwin, Chairman of the
Board of The Kresge Foundation, stating they had received our application,
and appropriations would be announced in July.
---Senator Plowecki sent a note sending his regrets that he could not attend
the MRPA Legislative Luncheon at Longs Convention Center on March 15.
Commissioners Stanley and Deni gave a brief report on the luncheon.
---Distributed a copy of the Report from the Y.A.C. Subcommittee written in
March, 1978, showing what the subcommittee accomplished.
Commissioner Wilcox reported on the initial request from NOLEC, and his hope
that they might be able to put the Y.A.C. to good use.
The Commission voiced several concerns and questions which NOLEC should be
prepared to answer when they come back to the Commission.
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(Commission Meeting, March 21, 1979)
---Commission received the $1.2 Million check from the State for the purchase
of Glen Oaks. Staff had a small check -passing ceremony on March 19, at which
Senator Huffman, Chairman Wint, and Commissioner Deni attended.
---Mr. Kipke apprised the Commission of the three major areas of renovation
still in the process of being completed at Glen Oaks. They are: water,
power lines, and the heating ducts.
---C-BM Workshop on March 24, at 9:30 a.m., at Glen Oaks.
---Chairman Wint suggested having a luncheon at Glen Oaks, inviting all of
our legislators in the county. Included would be a presentation on our parks
and on our environmental center. Mr. Re'ickel preferred a date before the
parks went into full operation.
---Next scheduled meeting is April 4, 1979, at 9:30 a.m.
---Parks tour scheduled for June 6, 1979. Will visit all the parks except
Glen Oaks and Red -Oaks.
---Appreciation banquet tentatively scheduled for Thursday, May 17, 1979,
at White Lake -Oaks. Will be recognizing Senator Huffman for his help in
our purchase of Glen Oaks. Staff will check with Senator Huffman's office
on date of banquet. Others to be recognized will be reported later.
Meeting adjourned at 11:40 a.m.
Velma Austin
Secretary
Karen Smith
Recording Secretary
ks
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