HomeMy WebLinkAboutMinutes - 1980.08.06 - 38670OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 6, 1980
In the absence of Chairman Wint, the meeting was called to order at 9:35 a.m. by
Vice Chairman Marjorie M. Walker in the Parks and Recreation Commission Room.
Mr. Wint arrived at 10:30 a.m. but did not assume the Chair.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Marjorie Walker, Secretary Velma Austin,
Don Deni, George Kuhn, Dr. Joseph Montante, Carol Stanley, Richard Wilcox.
COMMISSION MEMBERS ABSENT:
Fred Houghten
ALSO PRESENT:
Parks and Recreation
Dept. of Public Works
Anthony M. Franco, Inc.
APPROVAL OF MINUTES:
R. Eric Reickel, Manager
Jon Kipke,Assistant Manager
Joseph Figa, Chief of Design & Development
Janet Pung, Public Communications Officer
Charles Ross, Chief of Admin. Services
Mike Thibodeau, Chief of Golf
Paul Marr
Susie Grinsell
Joan Kennedy
Martha Goodnow
Sheila Cox, Accountant
Cindi Norris, Account Clerk
Milton Handorf, Director
Dorothy Langan, Account Executive
Moved by Dr. Montante, supported by Mrs. Stanley to approve
the minutes of the meeting of July 9, 1980.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Wilcox, supported by Mr. Deni to approve payment
of Vouchers 7-1 through 7-302.
ROLL CALL VOTE:
AYES: Montante, Stanley, Walker, Wilcox, Austin, Deni, Kuhn (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
STATEMENT OF OPERATIONS:
Moved by Mrs. Stanley, supported by Mr. Wilcox to receive the
Statement of Operations as of June 30, 1980.
Motion carried
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(Commission Meeting, August 6, 1980)
SLIDE PRESENTATION:
A slide presentation of the Oakland County Park System was presented. The
project, under the direction of Ms. Pung, was photographed by Alfonso Castillo
and Martha Irwin, interns in the Public Communications Section. It was narrated
by Paul Marr.
Commissioner Walker commended Ms. Pung for her efforts in gaining extensive
media coverage for the Park System. Mrs. Walker also thanked Dorothy Langan,
Anthony M. Franco, Inc., for her efforts in publicizing the parks.
GOLF DOME LEASE - RED OAKS:
Jack Hays, Assistant Civil Counsel, reviewed the proposed lease between the
County of Oakland and Golf Dome Associates for the purpose of erecting an air
structure at the Red Oaks Driving Range.
The dome will provide the present 25 stations plus 25 more to be constructed
by the concessionaire for use during the winter season. Mr. Reickel stated that
the dome was under fabrication in Cleveland and requested approval for the intent
of the lease.
Discussion followed on all aspects of lease; ie, maintenance responsibility,
parking, utilities, liability, etc.
The agreement calls for the Lessee to pay the Oakland County Parks and Recreation
Commission 3% of his gross revenue from all sources for each season of operation.
Lessee will pay Lessor a minimum rent of $3000 for a six month period.
Lessee will pay six equal installments of $500 until gross revenue is determined
and within 30 days of such determination the appropriate adjustment will be made
by additional payment (if owed) or credit against the next rental payment due.
In subsequent years, one -sixth of the prior season's rental shall be paid
monthly.
Moved by Mr. Kuhn, supported by Dr. Montante to approve the
intent of the Red Oaks Golf Dome Lease Agreement subject to
coverage of $1 million for liability and the Parks and Rec-
reation Commission retaining sole ownership of the dome from
day one.
ROLL CALL VOTE:
AYES: Stanley, Walker, Wilcox, Austin, Deni, Kuhn, Montante (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
APPRAISAL 1.04 ACRES - WHITE LAKE OAKS:
Mr. Figa presented the appraisal report for the possible sale of 1.04 acres of
vacant land that is surrounded on three sides by a subdivision and adjacent to
White Lake Oaks. The fair market value was determined to be $8500.
The property is used as a playground by neighborhood children. It has a drainage
ditch running through it and is of no value to the Parks and Recreation Commission.
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(Commission Meeting, August 6, 1980)
Moved by Mrs. Austin, supported by Mrs. Stanley to request
permission from the Board of County Commissioners to dispose
of 1.04 acres at White Lake Oaks for $8500, plus expenses
relating to the sale.
ROLL CALL VOTE:
AYES: Walker, Wilcox, Austin, Deni, Kuhn, Montante, Stanley (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
CAPITAL DEVELOPMENT PROGRESS REPORT:
Copies of the Capital Development Budget as of June 30, 1980, were distributed.
PUBLIC COMMUNICATIONS QUARTERLY REPORT:
Janet Pung reviewed the Quarterly Report for the Public Communications Section.
The Parks and Recreation Commission will be represented at the State Fair this year
at 2:00 p.m. daily in the Community Arts Building. The fair runs from August 22
to September 2. Representatives of the Nordic Ski Patrol will be present, as
well as clowns from Clown Alley. The Mobile Recreation units are also scheduled
for the fair.
Some people from Japan will be visiting the Wave Pool the week of August 11.
The group is a contingent from the sister city of the City of Pontiac.
RFNTA1 PRnPnSAI - SPRINGFIELD OAKS Y.A.C.:
The Northwest Oakland Life Enrichment Coalition, under the leadership of League
Goodwill, is again proposing to rent a portion of the Springfield Oaks YAC for
the 1980-81 program year. Their day care program is for adult foster care
residents in Northwest Oakland County. The rental agreement is for 46 weeks for
a proposed rental fee of $16,500.
The Parks and Recreation Commission retains the privilege of preempting the
group if necessary.
Moved by Mr. Kuhn, supported by Mrs. Austin to allow the
Northwest Oakland Life Enrichment Coalition to rent the
Springfield Oaks Youth Activities Center for 46 weeks at
a charge of $16,500.
ROLL CALL VOTE:
AYES: Wilcox, Wint, Austin, Deni, Kuhn, Montante, Stanley, Walker (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
RECREATION & SNOWMOBILE TRAILS PROGRAM GRANT - ADDISON OAKS:
Mr. Figa explained that the Department of Natural Resources is offering a program
for 100% funding for the acquisition/leasing, development, and maintenance of
snowmobile trails. The program will be funded annually. (continued)
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(Commission Meeting, August 6, 1980)
The grant consists of maintenance costs for the existing 13 miles of trails at
Addison Oaks and a proposal for the development and maintenance of 8.5 miles of
new trails on proposed leased property adjacent to and north of Addison Oaks.
As yet, we have not received a firm commitment from the property owner's rep-
resentative for the proposed trails.
Deadline for filing the grant is August 15, 1980.
Staff requested permission to apply for the snowmobile trails grant.
Moved by Mr. Wint, supported by Mr. Wilcox to authorize
staff to apply for the Department of Natural Resource's
Snowmobile Trails Grant.
ROLL CALL VOTE:
AYES: Wint, Austin, Deni, Kuhn, Montante, Stanley, Walker, Wilcox (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
SPRINGFIELD OAKS YOUTH ACTIVITIES CENTER - GAS CONVERSION:
Mr. Figa presented a proposal to convert the Springfield Oaks YAC from oil and
bottled gas to natural gas. There is an existing gas main along Andersonville
Road so there would be no problem in installing natural gas.
The conversion would basically consist of installation of 400+ feet of gas main
by Consumers Power plus miscellaneous items, plus the cost of another 150 feet
of gas line to the water tower, piping of lines inside the building, and material
and labor for converting the present equipment.
The cost for conversion could range between $3000 to $4500. The 400+ feet of
gas main would be installed by Consumers Power at a cost of $1.40 per foot
plus miscellaneous costs. The remainder of the project would be sent out for bid
with final approval by the Commission.
Staff recommended that $4500 be budgeted for this project and also, authorization
to proceed with Consumers Power Company and the bidding process.
Moved by Mr. Wint, supported by Dr. Montante to authorize
staff to convert the Springfield Oaks Youth Activities Center
from oil to natural gas.
Motion carried.
ADDISON OAKS CAMPING - PHASE I:
Funds were -designated in the 1979-80 Capital Development Budget for the initial
first phase of camping at Addison Oaks and a pre -application was submitted to the
DNR for the development of 55 campsites at Addison Oaks. If funded, the project
could be constructed in spring or summer of 1981.
The firm of Bills/Childs Associates was asked to submit a proposal for working
construction drawings and required specifications. The proposal included the
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(Commission Meeting, August 6, 1980)
required documents for the full development of the project, including a topo-
graphic survey, utility locations, service easements, State and local health
Department codes and other miscellaneous data. Also included are complete
services for electrical, mechanical and architectural engineering services.
The complete proposal, including site inspection, was $45,000, based on a
construction cost of $440,000. The planning costs would be reimbursable if the
project is approved by the DNR.
Staff recommended approval of the proposed contract excluding the site inspection,
for a total amount of $40,000.
The planned campsites call for gravel pads. The Commission directed Mr. Figa to
include an alternate for concrete pads. They also requested a cost estimate
for showers to be included in the restroom facility.
Moved by Dr. Montante, supported by Mr. Deni to approve
the agreement, excluding site inspection, with Bills/Childs
Associates for $40,000 and authorize staff to proceed with
the first phase of development at Addison Oaks.
ROLL CALL VOTE:
AYES: Austin, Deni, Montante, Stanley, Walker, Wilcox, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
MANAGER'S REPORT:
---The air conditioning units failed at Glen Oaks and are beyond repair. Staff
requested approval of $2900 to replace the units.
Moved by Mrs. Stanley, supported by Mrs. Austin to approve
the expenditure of $2900 for air conditioning units at Glen
Oaks.
ROLL CALL VOTE:
AYES: Deni, Montante, Stanley, Walker, Wilcox, Wint, Austin (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
---The millage election on August 5 was successful with the Commission taking 62%
of the vote. As of this date, we have received approximately $2813 toward a
goal of $5000 in donations for the Friends of the Parks fund. There is a possi-
bility of holding a victory party at $10 to $15 per person to retire the debt.
Commissioner Walker requested a breakdown of the election results by area.
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The meeting adjourned at 11:45 a.m.
Velma Austin
Secretary
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Bettyd, ,hest
Recorng Secretary