HomeMy WebLinkAboutMinutes - 1980.05.07 - 38683OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 7, 1980
The meeting was called to order at 9:40 a.m. by Chairman Lewis Wint in the
Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Marjorie Walker, Secretary Velma Austin, Don
Deni, Fred Houghten, George Kuhn, Dr. Joseph Montante, Carol Stanley, Richard
Wilcox.
ALSO PRESENT:
Parks and Recreation
County Commissioner
City of Ferndale
Fuller -Long Real Estate
Lakeland Ice Arena
Citizen
Anthony M. Franco, Inc.
APPROVAL OF MINUTES:
R. Eric Reickel, Manager
Jon J. Kipke, Assistant Manager
Sheila Cox, Accountant
Thomas Seavey, Recreation Supervisor
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design & Development
Arnold Johnston, Chief of Parks
Michael Thibodeau, Chief of Golf
Paul Marr, Public Information Section
Susie Grinsell, Intern, Public Information
Anne Hobart
Byron Photiades, Director, Parks & Recreation
Jim Fuller
E. Frank Richardson
Harold Richardson, Owner
Walter Bedell, Waterford Township
Dorothy Langan, Account Executive
Moved by Mrs. Austin, supported by Dr. Montante to approve
the minutes of the meeting of April 16, 1980, as written.
Motion carried.
APPROVAL OF VOUCHERS:
Moved by Mrs. Walker, supported by Mr. Deni to approve the
payment of vouchers 4-161 through 5-49.
ROLL CALL VOTE:
AYES: Wint, Austin, Deni, Montante, Stanley, Walker (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3 - 1
(Commission Meeting, May 7, 1980)
OPERATING STATEMENTS:
Moved by Mr. Deni, supported by Mrs. Stanley to receive
the Operating Statements as of March 31, 1980.
Motion carried.
ACTIVITIES REPORT:
Moved by Dr. Montante, supported by Mr. Deni to receive
the Activities Report for April, 1980.
Motion carried.
WEED EATER CORD TRIMMERS:
Purchasing received the following bids for 5 Weed Eater Cord Trimmers for
Groveland, Addison and the Springfield YAC:
Unit Price Total
Universal Equipment Co.
(Stihl F580) $275.00 $1375.00
Lees Lawn & Garden
(Stihl Brush Cutter Model F580) 239.95 1199.75
Wilkie Turf Equipment Co. 246.46 1232.30
(HMC Green Machine)
W. F. Miller Co.
(HMC Green Machine 3000) 295.00 1475.00
Weingartz Supply Co.
(HMC Green Machine 3000) 244.90 1224.50
King Brothers
(HMC Green Machine 3000) 249.00 1245.00
Lawn Equipment NO BID
Specifications were based upon an HMC Green Machine 3000 or equal. Two of the
companies bid on an F580 Stihl Machine. These machines did not meet specifications.
Staff recommended awarding the contract to the lowest qualified bidder,
Weingartz Supply, in the amount of $1224.50. The amount budgeted was $1400.
Moved by Mrs. Austin, supported by Mrs. Walker to
award the contract to the lowest bidder meeting
specifications, Weingartz Supply, in the amount of
$1224.50.
ROLL CALL VOTE:
AYES: Austin, Deni, Kuhn, Montante, Stanley, Walker, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3-2
(Commission Meeting, May 7, 1980)
HAND -OPERATED LAWN MOWERS:
Purchasing received the following seven bids for 13 hand -operated lawn mowers
for five of our parks: (Golf courses, Groveland and Independence)
King Brothers
Weingartz
Sears -Contract Sales
Universal Equipment
Turf Supply
Unit Price Total
$154.25
$2005.25
134.90
1753.70
130.00
1690.00
126.00
1638.00
lio.63
1438.19
Staff concurred with Purchasing to award the contract to the low bidder meeting
specifications, Weingartz, in the amount of $1753.70•
Moved by Mrs. Walker, supported by Mrs. Austin to award
the contract for 13 hand -operated lawn mowers to the low
bidder meeting specifications, Weingartz, for $1753.70.
ROLL CALL VOTE:
AYES: Deni, Kuhn, Montante, Stanley, Walker, Wint, Austin (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
GENERAL TYPE FERTILIZER FOR GOLF COURSES:
Purchasing received the following bids for three tons of general type fertilizer
for the golf courses:
Turf Grass $1294.80
Lawn Equipment 1198.56
Turf Supply 1170.00
W. F. Miller 1272.00
F.D.S. No Bid
Staff concurred with Purchasing to award the contract to Lawn Equipment, in
the amount of $1198.56.
Moved by Dr. Montante, supported by Mr. Deni to award
the contract for three tons of general fertilizer to the
low bidder meeting specifications, Lawn Equipment, in the
amount of $1198.56.
ROLL CALL VOTE:
AYES: Kuhn, Montante, Stanley, Walker, Wint, Austin, Deni (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3 - 3
(Commission Meeting, May 7, 1980)
WEED KILLER - ALL GOLF COURSES:
Purchasing received the following bids for 124 gallons of weed killer for
all the golf courses:
Turf Supply $1258.04 (partial
L & E Chemicals 1408.40
W. F. Miller 1290.00
Terminal Sales No Bid
Turf Grass 1371.60
with
Staff concurred A Purchasing to award the contract to the
specifications, W. F. Miller in the amount of $1290.
Moved by Mrs. Stanley, supported by Dr. Montante, to
award the contract for 124 gallons of weed killer to
the low bidder meeting specifications, W. F. Miller,
for $1290.00.
ROLL CALL VOTE:
low bidder meeting
AYES: Montante, Stanley, Walker, Wint, Austin, Deni, Kuhn (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
SLAG FOR GOLF CART PATHS - WHITE LAKE, SPRINGFIELD AND GLEN OAKS:
Purchasing received the following bids for 200 cubic yardsof foundry slag
to be used for the repair and upkeep of the golf cart paths at White Lake
Springfield and Glen Oaks:
Warren Trucking $2970.00
Ballard Sand & Gravel 2994.50
U. S. Stone 1740.00
Mullins Construction 1800.00
Edward C. Levy Co. 1554.00
Staff agreed with Purchasing and recommended the contract be awarded to the
low bidder, the Edward C. Levy Company, in the amount of $1554.00. This is
part of the grounds maintenance budget for the three golf courses.
Moved by Dr. Montante, supported by Mrs. Stanley to
award the contract for 200 cubic yards of foundry
slag to the low bidder, the Edward C. Levy Company,
in the amount of $1554.00.
ROLL CALL VOTE:
AYES: Stanley, Walker, Wint, Austin, Deni, Kuhn, Montante (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3-4
(Commission Meeting, May 7, 1980)
TOOL STORAGE & SECURITY CABINETS:
The following bids were received for three Tool Storage and Security Cabinets
for White Lake, Springfield, and Glen Oaks. They are replacement items for
the ones that were recently stolen.
Bostwick Braun $345.60/ea. = $1036.80
Universal Equip. 345.00/ea. = 1035.00
Anscor, Inc. 395.00/ea. = 1185.00
Staff agreed with Purchasing to award the contract to the low bidder, Universal
Equipment, in the amount of $1035.00.
Moved by Mrs. Walker, supported by Mrs. Austin to award
the contract for three replacement tool storage and
security cabinets for White Lake, Springfield, and Glen
Oaks to the low bidder, Universal Equipment, in the
amount of $1035.00.
ROLL CALL VOTE:
AYES: Walker, Wint, Austin, Deni, Kuhn, Montante, Stanley (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
DUST CONTROL:
Due to a new federal law banning road oiling, it is necessary to use chloride
this year. The following bids were received by Purchasing on a price per
gallon rather than a lump sum price:
Environmental Waste Control $ .345/gal.
ABC Oil Service .28 /gal.
Bill's Road Oiling .29 /gal.
Michigan Dust Control .1969/gal.
Central Waste Oil NO BID
Staff concurred with Purchasing to award the contract to the low bidder,
Michigan Dust Control at $.1969/gallon.
Moved by Mrs. Stanley, supported by Mr. Deni to award
the contract for chloride to the low bidder, Michigan
Dust Control, for $ .1969/gallon.
ROLL CALL VOTE:
AYES: Wint, Austin, Deni, Kuhn, Montante, Stanley, Walker (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3-5
(Commission Meeting, May 7, 1980)
LAKELAND ICE ARENA:
Walter Bedell, citizen of Waterford Township and leader of a petition drive
conducted by the users of the Lakeland Ice Arena, asked the Commission to
consider leasing or acquiring the Lakeland Ice Arena so the facility could
be kept as an arena for the youth of Oakland County.
The arena, located on Highland Road (M-59) in Waterford Township, is adjacent
to the Oakland -Pontiac Airport property. The structure was built in 1972
and the square footage totals 77,000 feet with 73,000 utilized for the arena and
an additional 4000 as office space. There are two regulation 20' x 80' skating
areas.
The Commission received a report on the arena from Fuller -Long Real Estate,
the firm representing the facility.
Mr. Harold Richardson, owner of the arena, was present to answer questions.
Moved by Mrs. Stanley, supported by Mr. Deni to refer
the Lakeland Arena proposal to staff for study and
recommendation.
Motion carried.
CITY OF FERNDALE ICE ARENA:
In response to a previous request from the City of Ferndale for the Oakland
County Parks and Recreation Commission to renovate and operate the Martin Road
Ice Rink, staff conducted a study on the feasibility of the proposal.
The cost estimate to renovate and upgrade the facility for year around skating
was $238,000. Of the other six arenas in south Oakland County, none came
close to paying for their operational cost and were not being utilized at
capacity. Based upon these factors and the economic situation, staff did not
feel there was sufficient justification for the Commission to operate, lease,
or construct an ice arena in south Oakland County.
Byron Photiades, Director of Parks and Recreation in the City of Ferndale,
thanked the Commission for considering the proposal.
Moved by Mrs. Walker, supported by Mrs. Stanley to accept
staff's recommendation not to upgrade and operate Ferndale's
Martin Road Ice Rink and a letter be forwarded to the Mayor
so stating with a copy of the report.
ROLL CALL VOTE:
AYES: Austin, Deni, Houghten, Kuhn, Montante, Stanley, Walker, Wilcox,
Wint (9)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3-6
(Commission Meeting, May 7, 1980)
SPRINGFIELD OAKS - HALL ROAD HOUSE:
Mr. Figa showed slides of the farm residence on Hall Road that was part of the
50 acres recently acquired as part of Springfield Oaks Park.
Staff recommended the 100 year old house be sold on a bid basis and moved
from the site.
Moved by Mr. Wilcox, supported by Mrs. Walker to sell the
house on a bid basis with the stipulation it be moved from
the site.
Commissioner Wilcox suggesting contacting the Holly School District to see if
they might be interested in the home.
ROLL CALL VOTE:
AYES: Deni, Houghten, Montante, Stanley, Walker, Wilcox, Wint, Austin (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
RED OAKS - SERVICE DRIVE PAVING:
Mr. Figa showed slides of the service drive at Red Oaks and explained that
staff met with representatives of the Drain Commission who agreed to share in
the cost of asphalting the service drive at Red Oaks.
Estimated cost of asphalting the proposed 10' wide, one -mile long service drive
was $50,000. Commissioner Houghten suggested and the Commission concurred,
that the drive be made 8' wide.
Moved by Dr. Montante, supported by Mr. Kuhn to enter into
agreement with the Oakland County Drain Commission to share
equally in the cost of asphalting an 8' wide service drive
at Red Oaks; total not to exceed $50,000.
ROLL CALL VOTE:
AYES: Houghten, Kuhn, Montante, Stanley, Walker, Wilcox, Wint, Austin,
Deni (9)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
DETROIT NEWS HIGH AMERICA BALLOON FESTIVAL - ADDISON OAKS:
Staff recommended signing the agreement with Linden Harding for the Detroit
News Highamerica Balloon Festival to be held at Addison Oaks on Memorial Day
weekend. Civil Counsel reviewed the agreement and liability insurance was
obtained by Mr. Harding.
Moved by Mr. Houghten, supported by Mr. Deni to authorize
the Chairman to sign an agreement with Linden Harding to
conduct the Detroit News Highamerica Balloon Festival at
Addison Oaks May 23 through 26, 1980.
3 - 7
(Commission Meeting, May 7, 1980)
ROLL CALL VOTE:
AYES: Montante, Stanley, Walker, Wilcox, Wint, Austin, Deni, Montante (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
WCXI CONCERT - SPRINGFIELD OAKS:
Mr. Reickel explained that WCXI Radio had requested permission to hold a
country -western concert at Springfield Oaks on August 31. The same activity
was held successfully in 1979•
Parking will be limited to 2800 sites.
Moved by Dr. Montante, supported by Mrs. Austin to approve
the WCXI concert being held at Springfield Oaks on August 31.
ROLL CALL VOTE:
AYES: Stanley, Walker, Wilcox, Wint, Austin, Deni, Houghten, Montante (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
LEASE AGREEMENT - MR. & MRS. LLOYD VERGIN:
Mr. & Mrs. Lloyd Vergin, Davisburg, Michigan, requested permission to farm
35 acres of the Springfield Oaks property.
A lease agreement was presented whereby the Vergins would pay $12.00 per acre
($420.00 per annum) from May 1, 1980 to May 1, 1981 and $15.00 per acre per
year ($525.00 per annum) from May 1, 1981 to May 1, 1983.
Moved by Mr. Houghten, supported by Mrs. Walker to approve
the three-year lease agreement, as presented, with Mr. and
Mrs. Lloyd Vergin of Davisburg, Michigan, to farm 35 acres
of the Springfield Oaks property.
ROLL CALL VOTE:
AYES: Walker, Wilcox, Wint, Austin, Deni, Houghten, Montante, Stanley (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
LEASE AGREEMENT - DONALD ROGERS:
Received request from Donald Rogers, Davisburg, Michigan, to use 5.5 acres of
land behind the Springfield Oaks Golf Course to graze cattle.
The term of the proposed lease was for a one-year period commencing on May 1,
1980, and terminating on May 1, 1981; renewable each year on May 1. The
Lessee will pay $15.00 per acre per year.
(Commission Meeting, May 7, 1980)
Moved by Mr. Wilcox, supported by Dr. Montante, to approve
a one-year lease agreement with Donald Rogers of Davisburg,
Michigan, to use 5.5 acres of Springfield Oaks property to
graze cattle.
ROLL CALL VOTE:
AYES: Wilcox, Wint, Austin, Deni, Houghten, Montante, Stanley, Walker (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
COMPUTER SERVICES UPDATE:
Mr. Ross explained that Computer Services had submitted a proposal to the
County's Accounting Department that would provide better financial services.
The service would provide a terminal located in the Parks and Recreation
administrative office which would allow us to submit our own transactions
directly to the computer. It would have the capability to receive up-to-date
status of all funds and line account balances by the next working day.
The monthly charge for this service is $510.
Moved by Dr. Montante, supported by Mrs. Walker to approve
renting a terminal from Computer Services at a charge of
$510.00 per month.
ROLL CALL VOTE:
AYES: Wint, Austin, Deni, Houghten, Montante, Stanley, Walker, Wilcox (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
MILLAGE RENEWAL:
Mr. Reickel explained that the current millage was for five years, from 1977
to 1981, both inclusive.
According to the expiration date, the one -quarter mill would need to be renewed
one year prior to its expiration in 1981.
Since there is no County -wide election in 1981 and it has not been the stance
of the Commission to call for a special election, there are two dates the
issue could be placed on the ballot; August, 1980, and August, 1982.
Discussion followed on which year would be most favorable for the millage vote.
Moved by Mrs. Walker, supported by Mr. Deni to request of
the Oakland County Board of Commissioners, through the
Planning and Building Committee, that they authorize the
one -quarter mill renewal being placed on the August 5, 1980,
Presidential Primary ballot.
3-9
(Commission Meeting, May 7, 1980)
It was pointed out that if the Tisch Amendment passes and evaluation is reduced
50%, then revenues from the one -quarter mill will be reduced.
ROLL CALL VOTE:
AYES: Austin, Deni, Houghten, Montante, Stanley, Walker, Wilcox, Wint (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
MANAGER'S REPORT:
---The resolution from the Oakland County Parks and Recreation Commission
requesting that the Chrysler Corporation be urged to donate its Orion Township
property to the state was tabled by the General Government Committee.
Dr. Montante stated that he introduced a new resolution requesting that
the Oakland County Board of Commissioners and the County Executive recommend
to the Governor to pursue state and federal funds to acquire the 2400 acres
of Chrysler property in Orion Township as a county park.
---Received letter from Illustrious Potentate of the Moslem Temple requesting
that the trash compactor at Glen Oaks be donated to them. Recommended the
Temple be offered right of first refusal and it be offered to them for $800
which is the highest bid received for the compactor.
Moved by Mrs. Austin, supported by Dr. Montante, to
offer the trash compactor at Glen Oaks to the Moslem
Temple for $800.
ROLL CALL VOTE:
AYES: Deni, Houghten, Montante, Stanley, Walker, Wilcox, Wint, Austin (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
---MRPA Conference, October 18-23, Phoenix, Arizona.
---May 12: Recognition Banquet, Addison Oaks, 6:30 p.m.
---May 16: Red Oaks Dedication, 1:00 p.m.
---May 21: Waterford Oaks Tennis Complex Dedication, 1:00 p.m.
---The Commission Meeting of June 4 will be held at Glen Oaks, 9:30 a.m.
---The second Commission Meeting in June has been changed to Wednesday, June 25.
The park tour will follow the meeting.
The meeting adjourned at 12:07 p.m.
Velma Austin
Secretary
L Betty, Guest
Recording Secretary
3 - 10