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HomeMy WebLinkAboutMinutes - 1980.11.19 - 38686OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING November 19, 1980 The meeting was called to order at 9:15 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission Room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Marjorie Walker, Secretary Velma Austin, Fred Houghten, George Kuhn, Carol Stanley, Richard Wilcox. COMMISSION MEMBERS ABSENT: Don Deni, Dr. Joseph Montante. ALSO PRESENT: Parks and Recreation City of Pontiac Anthony M. Franco, Inc. Daily Tribune APPROVAL OF MINUTES: Tom Seavey, Recreation Supervisor R. Eric Reickel, Manager Jon Kipke, Assistant Manager Charles Ross, Chief, Administrative Services Janet Pung, Public Communications Officer Joseph Figa, Chief of Design & Development Sheila Cox, Accountant Frank Ostrowski, Supervisor, Addison Oaks Michael Thibodeau, Chief of Golf Jay Fickling, Intern George Schipper, Director, Community Programs Dorothy Langan, Account Executive John Basch Moved by Mr. Kuhn, supported by Mrs. Walker to approve the minutes of the meetings of November 5 and 12, 1980, as written. Motion carried. APPROVAL OF VOUCHERS: Moved by Mrs. Austin, supported by Mrs. Stanley to approve payment of Vouchers 11-1 through 11-125 ROLL CALL VOTE: AYES: Walker, Wint, Austin, Kuhn, Stanley, Wilcox (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. ACTIVITIES REPORT: Moved by Mr. Wilcox , supported by Mr. Kuhn to accept the Activities Report as of October 31, 1980. Motion carried. (Commission Meeting, November 12, 1980) OPERATING STATEMENTS: Moved by Mr. Wilcox, supported by Mrs. Walker to accept the Statement of Operations as of as of October 31, 1980. Motion carried. SPRINGFIELD YAC - RE -BID FOR GAS CONVERSION: Mr. Figa stated that Mathison Heating, the low bidder approved by the Commission to do the gas conversion work at the Springfield YAC, had withdrawn its bid due to a large error. Staff recommended a re -bid of the project and the following bids were received by Purchasing: Monarch Welding Ideal Heating G.E.M. A.S.I., Inc. Kruchko Plumbing Service Plumbing & Heating Automatic Stoker -Base Bid *Alternate $4,687.00 $10,510.00 7,597.00 6,713.00 9,196.00 7,800.00 6,000.00 16,675.00 NO BID NO BID NO BID * The base bid is for the alterations and related piping in the building. The alternate is for the water tower. Staff recommended accepting the combined bid of Ideal Heating for $14,310 and requested a 5% contingency. Moved by Mrs. Stanley, supported by Mrs. Walker, to accept the combined bid of Ideal Heating for $14,310 and approve a 5% contingency for a total project cost of $15,000. ROLL CALL VOTE: AYES: Wilcox, Wint, Austin, Kuhn, Stanley, Walker (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. GROVELAND OAKS RENTAL HOUSE - GRANGE HALL ROAD: Mr. Reickel explained that the 29-year old boiler was malfunctioning at the rental house on Grange Hall Road. He recommended purchasing an oil -fired hot water boiler for $900 which could be installed by park personnel. He further recommended that the rent be increased $25/monthly. The renters are now paying $100/month. Staff is preparing a study on rental costs for the five houses owned by the Commission. 3-2 (Commission Meeting, November 19, 1980) Moved by Mr. Wilcox, supported by Mrs. Walker to purchase a new boiler for the Groveland rental house on Grange Hall Road. ROLL CALL VOTE: AYES: Wint, Austin, Kuhn, Stanley, Walker, Wilcox (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. MANAGER'S REPORT: ----Placed ads in the Oakland Press, Eccentric newspapers, and the Daily Tribune advertising the Commission's Public Hearing on its 1981 Budget. The Hearing will be held on December 3, 9:00 a.m., prior to the Commission's regular meeting. ---WJR Radio will be featuring Homer Biondi, an Oakclown, on its People, Places, and Things broadcast on November 25, 11:30 a.m. and 6:50 P.M. ---Went before Planning & Building & Finance Committees on Addison Oaks, Phase I. It cleared both committees and will be reviewed by Board of County Commissioners on November 20 for final approval. Joe Figa is working on the application. ORION TOWNSHIP PROPERTY: Appeared before Planning and Building Committee requesting approval to acquire the Orion Township property and recommended that a loan of up to $500,000 from the County be awarded to the Parks and Recreation Commission. They for- warded the request to the County Executive for his recommendation. Mr. Reickel will request a meeting with Mr. Murphy to discuss the proposal. Mr. Reickel was contacted by O.J. Scherschlight, Deputy Director of the Department of Natural Resources to inform him of a problem regarding the acquisition. According to legislation passed to acquire the property, the State has to pay $500,000 to Chrysler and the Oakland County Parks and Recreation Commission has to pay $500,000 to Chrysler. The State cannot legally pay the full amount and be reimbursed for the County's portion. Also, because of serious cash problems, the owners wish to close by December 31, 1980. HOUSE BILL 6004: The resolution on House Bill 6004 passed by the Parks and Recreation Commission and one proposed by County Commissioners Fortino, Montante, Perinoff, and Wilcox, was presented to the Board of County Commissioners and they referred it to the General Government Committee. It died in committee for lack of support. The County will not be taking a position on the Bill. 3-3 (Commission Meeting, November 19, 1980) The Bill is in Senator Mitch Irwin's office and he doesn't know whether or not it will be coming out of there this year because of other priorities so it is likely to die in committee. Meeting adjourned at 9:50 a.m. Velma Austin Secretary Betty guest ; Recording Secretary 3-4 OAKLAND COUNTY PARKS AND RECREATION COMMISSION BUDGET REVIEW November 19, 1980 The budget review commenced at 10:40 a.m., following the regularly scheduled meeting of November 19, 1980. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Marjorie Walker, Secretary Velma Austin, Fred Houghten, George Kuhn, Carol Stanley, Richard Wilcox. COMMISSION MEMBERS ABSENT: Don Deni, Dr. Joseph Montante ALSO PRESENT: Parks & Recreation R. Eric Reickel, Manager Jon J. Kipke, Assistant Manager Michael Thibodeau, Chief of Golf Janet Pung, Public Communications Officer Charles Ross, Chief, Administrative Services Sheila Cox, Accountant Thomas Seavey, Recreation Supervisor Jay Flicking, Intern Anthony M. Franco, Inc. Dorothy Langan , Account Executive The meeting was held to continue review of the proposed 1981 Budget. FEES & CHARGES: Mobile Recreation ---Mr. Kipke reviewed the recommended fee increases for 1981. ---Mr. Reickel stated that a meeting was held at Glen Oaks with Oakland County Recreation Directors, most of whom were from the south end of the County. They felt very strongly that the Mobile Recreation Program should be continued and some stated that the mobile visits to their communities should be free. ---The Skate, Puppet, and Sports Mobiles will be continued for 1981. The Arts/ Crafts, and Movie/Nature units will be converted to other uses. The SwimMobile will be sold. ---Mr. Seavey recommended purchasing a second ShowMobile and that the fee be increased on the new unit. ---As opposed to a per visit cost, it was suggested that a daily rental fee, at 50% more than the present rate, be utilized. A city could use the unit for an entire day and if they wished to join with another city to split the cost, it would be up to them to make the necessary arrangements. Staff will research to see if it is a workable solution for scheduling the units. (Budget Review - November 19, 1980) ---The tennis complex will be geared for special events and camps in 1981. ---Due to the economic climate, Commissioner Stanley stated she was opposed to any fee increase, no matter how minimal and thought that current fees should be maintained this year. Wave Pool: ---Staff recommended raising locker fees from 10� to 25�. The Commission was not in agreement and the locker fee will remain at 10�. PUBLIC COMMUNICATIONS PROGRAM: Ms. Pung presented a breakdown of costs for the 1980 Public Information Program and reviewed the proposed 1981 program. She is investigating costs for some type of promotional piece pertaining to the Parks and Recreation Commission's 15th Anniversary. Ms. Pung recommended eliminating the monthly service fee to the Franco firm and that they be used on an "as needed" basis in 1981. ADDITIONAL INFORMATION: A Public Hearing on the Budget will be held on December 3, 9:00 a.m., at the administrative office. The meeting adjourned at 12:30 p.m. Velma Austin Secretary Betty Guest Regording Secretary 0 OAKLAND COUNTY PARKS AND RECREATION COMMISSION PUBLIC HEARING - ADDISON OAKS November 19, 1980 The Public Hearing started at 9:55 a.m. in the Commission Room of the Adminis- trative Office. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Marjorie Walker, Secretary Velma Austin, Fred Houghten, George Kuhn, Carol Stanley, Richard Wilcox. COMMISSION MEMBERS ABSENT: Don Deni, Dr. Joseph Montante ALSO PRESENT: Parks & Recreation R. Eric Reickel, Manager Jon J. Kipke, Assistant Manager Joseph P. Figa, Jr., Chief, Design & Development Charles Ross, Chief, Administrative Services Janet Pung, Public Communications Officer Michael Thibodeau, Chief of Golf Sheila Cox, Accountant Thomas Seavey, Recreation Supervisor Jay Flicking, Intern City of Pontiac George Schipper, Director, Community Programs Bills & Childs Associates Robert Bills Anthony M. Franco, Inc. Dorothy Langan, Account Executive The Public Hearing was held to discuss Phase I Camping at Addison Oaks, an addition of 55 campsites. Notice of the Public Hearing was published in the Oakland Press and Oxford Leader. Mr. Figa also informed the Addison Township Supervisor of the Hearing and scheduled a meeting with the Addison Township Planning Commission. Bob Bills, Bills & Childs Associates, reviewed the master plan of Addison Oaks. It calls for 160 campsites on a 20-acre site at the northeast corner of the park. The gross density will be 4.4 units per acre and the net density is 8 units per acre. 4 The immediate plan, or Phase I, calls for 55 campsites and includes toilet, shower, and storage facilities. Mr. Figa is preparing a grant application for matching funds from the Land and Water Fund. If funded, the Commission's obligation would be $242,000 of the total project cost of $484,000. The qrant request does not include funds for the concrete pads or the shower, toilet, and storage facilities. The master plan calls for a new entrance road but it would be some five to ten years before it could be implemented. Because of its aesthetic value, Chairman Wint expressed a desire to keep the present entrance road and asked that consideration be given to preserving it. (Public Hearing - Addison Oaks) George Schipper, Director of Community Programs, City of Pontiac, suggested that when the overall plan was implemented, the new control station be built so that a camper would go to a staging area before the control station to alleviate congestion by the station. If Phase I is funded, the plans call for construction to begin in the spring of 1981 and be ready for use by fall, 1982. Moved by Mrs. Austin, supported by Mrs. Walker to adjourn the Public Hearing. Motion carried. The Hearing adjourned at 10:30 a.m. Velma Austin Secretary Betty/Cbe'st Reco ing Secretary T