HomeMy WebLinkAboutMinutes - 1981.04.01 - 38691OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 1, 1981
The meeting was called to order at 9:50 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Marjorie Walker, Secretary Velma Austin, Don
Deni, Fred Houghten, George Kuhn, Dr. Joseph Montante, Carol Stanley, Richard
Wilcox.
ALSO PRESENT:
Parks & Recreation
County Commissioner
Purchasing
Anthony M. Franco, Inc.
Daily Tribune
Oakland Press
APPROVAL OF MINUTES:
R. Eric Reickel, Manager
Jon J. Kipke, Assistant Manager
C. L. Ross, Chief of Administrative Services
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design & Development
Michael Thibodeau, Chief of Golf
Arnold Johnston, Chief of Parks
Sheila Cox, Accountant
Dan Stencil, Acting Recreation Supervisor
Betty Fortino
Joe Hylla
Dorothy Langan, Account Executive
John Basch
Hank Schaller
Moved by Mrs. Stanley, aupported by Mr. Deni to approve the
minutes of the Red Oaks Public Hearing of March 3, 1981, and
the regular meeting of March 18, 1981, with the following
amendments:
Red Oaks Public Hearing: Page 1, delete paragraph 10 and replace
with "A majority were in favor of a wave pool" and include the
following resolution adopted by the City of Royal Oak at its
Commission meeting of February 16, 1981.
"The City of Royal Oak favors the concept of an Oakland County Park
System. Our residents have overwhelmingly supported the work of
the Oakland County Parks and Recreation Commission, through a favorable
vote on your millage every five years.
Our City has encouraged you to provide areas and facilities in South
Oakland County, closer to the majority of County residents. In addi-
tion, it is our opinion that a county park system should provide
large scale or unique facilities that cannot be justified by the
individual communities.
The residents of Royal Oak, in a 1976 survey of recreation needs,
listed an outdoor swimming facility as our number one priority. We
have not been able to meet this need, due to the unavailability of
funds.
(continued)
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(Commission Meeting, April 1, 1981)
It is after consideration of these points that the City of Royal Oak
endorses the concept of a Wave Action Pool, if your feasibility study
indicates it can be self-supporting. This facility will be a unique
attraction for the residents of Royal Oak and this area. Furthermore,
we support the expansion of Red Oaks Park should additional land and
funding become available.
(signed) James T. Perry, Director
Recreation & Public Service"
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mrs. Austin, supported by Mrs. Walker to approve
payment of Vouchers 3-179 through 3-277.
ROLL CALL VOTE:
AYES: Montante, Stanley, Walker, Wint, Austin, Deni, Houghten, Kuhn (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
PUBLIC COMMUNICATIONS QUARTERLY REPORT:
Ms. Pung reviewed the Quarterly Public Communications Report and highlighted
what had been accomplished in the past three months.
Due to the large demand from realtors for copies of the general parks brochure,
Commissioner Montante suggested a modified inexpensive brochure or flyer be
prepared for distribution to realtors.
Mr. Kipke suggested the parks be advertised in the "New Homes" magazines distributed
by various area realtors.
Commissioner Kuhn commended Ms. Pung for her organizational ability and work
accomplished.
PICNIC TABLES - ADDISON, GROVELAND & INDEPENDENCE:
Mr. Ross distributed an update of the 1981 Capital Equipment Purchases.
The following bids were received for 75 wood picnic replacement tables for Addison,
Groveland and Independence:
Miracle Equipment $8,250.00
Belson Mfg. 9,116.25
Herbert Jennings NO BID
Quality Industries 8,625.00
Jack Golden & Assoc. 7,575.00
Staff recommended the bid be awarded to the low bidder, Jack Golden Associates,
for $7,575.
There was $7,500 budgeted for the purchase. The additional $75 is available in
the.Capital Budget surplus.
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(Commission Meeting, April 1, 1981)
Moved by Dr. Montante, supported by Mrs. Walker to purchase 75
redwood replacement picnic tables for use at Groveland, Addison,
and Independence from the low bidder, Jack Golden Associates, for
$7,575•
ROLL CALL VOTE:
AYES: Stanley, Walker, Wint, Austin, Deni, Houghten, Kuhn, Montante (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
TWO USED GOLF CARTS - RED OAKS AND WHITE LAKE OAKS:
The following bids were received for two used golf carts for use by rangers at
Red Oaks and White Lake Oaks:
Year
Brand
Amount
Go Fore Inc. 1978
Go Fore
$ 875.00/ea.
Golf Car Dist. 1978
E-Z Go
1595.00/ea.
1979
E-Z Go
1795.00/ea.
1978
Yamaha
1695.00/ea.
1979
Yamaha
1795.00/ea.
1980
Yamaha
1895.00/ea.
Harley-Davidson Golf Car 1978
Harley-Davidson 1495.00/ea.
Staff concurred with Purchasing to award the bid to the low bidder, Go Fore,
Inc. The budgeted amount was $1600. The $150 over budget is available in the
Capital Budget surplus.
Moved by Mr. Kuhn, supported by Mr. Deni to purchase two
used golf carts for use at. Red Oaks and White Lake Oaks
from the low bidder, Go Fore, Inc. for $875.00 each; total
cost, $1750.
ROLL CALL VOTE:
AYES: Walker, Wint, Austin, Deni, Houghten, Kuhn, Montante, Stanley (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
FERTILIZER - GOLF COURSES AND PARKS:
Mike Thibodeau, Chief of Golf, explained the schedule and methods of fertilizing
the golf courses.
The following bids were received by Purchasing for 74 tons of fertilizer for use
at all golf courses and parks:
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(Commission Meeting, April 1, 1981)
W. F. Miller Co.
Terminal Sales
Scott's Pro Turf
Turf Supply
Turf Grass
Lawn Equipment
F.D.S.
$27,849.69
38,016.00
39,266.18
NO BID
33,964.92
NO BID
NO BID
Staff recommended purchasing from the low bidder, W. F. Miller Company, for
$27,849.69. The amount was included in the Grounds Maintenance Budget.
Moved by Mr. Houghten, supported by Mr. Kuhn to purchase 74
tons of fertilizer for use at the golf courses and parks from
the low bidder, W. F. Miller Company, for $27,849.69.
ROLL CALL VOTE:
AYES: Wint, Austin, Deni, Houghten, Kuhn, Montante, Stanley, Walker (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
FRONT-END LOADER - GLEN OAKS, SPRINGFIELD, WHITE LAKE:
The following bids were received by Purchasing for a used 12 to 3 yard, rubber
tire, front-end loader:
Miller Equipment Co.
1978
Clark -Michigan 45-C
1.5
yd.
$39,825.
Snyder
Equipment Co.
1979
International 515
2.25
yd.
43,650.
1979
International 510
1.75
yd.
28,490.
Munn Ford Tractor, Inc.
1979
Ford A62 4320
1.75
yd.
30,000.
1979
Ford A62 4326
1.75
yd.
30,000.
Wm. F.
Sell & Son, Inc.
1979
Ford A62
35,950.
Mr. Thibodeau explained the loader would be used extensively in the building of
various greens and tees at the golf courses and would eliminate most of the cost
of hiring outside contractors. In 1980, the cost of hiring outside contractors
for excavating work at Glen Oaks and White Lake Oaks was in excess of $8,000.
The amount budgeted for this purchase was $36,000. A new loader retails for $48,000.
Discussion followed on the various uses for the loader and whether or not the
purchase would effect a savings. The low bidder would give a six month factory
warranty.
Moved by Dr. Montante, supported by Mrs. Austin to purchase
a used front-end loader, a 1979 International 510, from the
low bidder, Snyder Equipment Company, for $28,490.
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(Commission Meeting, April 1, 1981)
ROLL CALL VOTE:
AYES: Austin, Deni, Kuhn, Montante, Walker, Wint (6)
NAYS: Houghten, Stanley (2)
A sufficient majority having voted therefor, the motion carried.
GOLF COURSE UPDATE:
Mr. Thibodeau stated that due to good weather, the golf courses opened on March 26,
the earliest opening we have ever had.
Chairman Wint stated the Red Oaks Golf Dome had far exceeded expectations for use.
The contract calls for the Dome to operate through April. A financial report will
be available sometime in June for Commission review.
CAPITAL PROJECTS UPDATE:
---Mr. Figa explained that cost estimates had been received for the restroom portion
of Phase III Camping at Groveland Oaks. Although the restrooms were not included in
the grant, the Commission expressed a desire to include them as part of the project.
The estimates ranged from $60,000 to $80,000 for the restroom and shower facility
and $25,000 for the septic field for a total project estimate of $110,000. Due to
poor soil conditions, the cost of the septic field was very high.
A minimum restroom facility with toilets and sinks would run approximately $45,000.
Phase III includes the restroom facility, electric and water for 22 sites, a play
area and a pedestrian bridge. The area will eventually have a total of 60 campsites.
Mr. Figa recommended bidding the restroom portion as a separate package and get a
price on a minimum restroom facility with the option of building showers at a later
date. There is money in the contingency fund that could be used for the project.
---Designed and affixed large letters to the Red Oaks Clubhouse.
---The Parks and Recreation Commission's Technical Support staff completed the reno-
vation to the Grill Room at Glen Oaks, including new ceiling, tile, paneling and bar.
---Terrace renovation at Addison Oaks is 65-70% completed.
---Working on annual flower planting program.
---Dredging for Independence Oaks is out for bid again.
---Landscape plant material for pedestrian bridge at Addison and parking lot at
Groveland is out for bid.
---Working with architects on Phase I Camping, Addison, and Phase III Camping at
Groveland Oaks.
MANAGER'S REPORT:
---The Commission will sponsor a canoe safety class at Independence Oaks. Kathleen
Dougherty, Parks Naturalist, will coordinate the program.
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(Commission Meeting, April 1, 1981)
---Ms. Dougherty will present a nature interpretive program at the next meeting.
---Annual Recognition Banquet, Monday, May 11, White Lake Oaks.
---Golf Dome will be featured in the May issues of Golf Digest and PGA mazazines.
- Received correspondence from Ron Hill of the County's Disaster Control Department
about the use of the Springfield Youth Activities Center to house inmates of the
County Jail should a hazardous spill occur from the railroad behind the County
complex.
---The DNR is transferring the pike from Crooked Lake at Independence Oaks to Lake
Sixteen at Orion Oaks and stocking Crooked Lake with rainbow trout.
---Distributed flyer on 1981 tennis tournaments at Waterford Oaks.
---Had a forced entry at the Springfield Clubhouse on Sunday, March 28. A cash
register, calculator and miscellaneous equipment was taken from the pro shop.
UPDATE ON RECREATION ACTIVITIES:
---Dan Stencil, Acting Recreation Supervisor, stated he was making a bid for the
National Bicycle Moto Cross Race on August 1st or 2nd. He submitted a proposal to
the American Bicycle Association who is the sanctioning agency for our BMX track
and the national race. We would receive $2000 plus all revenue generated from the
concessions. They would pay for port-a-jons.
---Distributed flyer for summer Mobile Recreation Program to Oakland County Recrea-
tion departments and schools.
---Considering an opening day ceremony for the BMX Track. The Commission will be
invited.
---Senior Citizens Summerfest, June 26, Waterford Oaks, 10 a.m. to 2 p.m. $7.00
for the day which includes a meal and prizes. Along with tennis, platform tennis,
horseshoes and shuffleboard, the festivities will include the "Golden Rockettes"
chorus line, the puppetmobile, bingo, ballroom dancing, and nature walks led by the
Parks Naturalist's staff. The Summerfest is for those seniors who are members of
the Northwest Group's various senior citizens organizations which includes most
all of Oakland County.
OLD BUSINESS:
Moved by Mrs. Walker, supported by Mr. Houghten to remove
the Public Communications Proposal from the table for con-
sideration.
ROLL CALL VOTE:
AYES: Deni, Houghten, Kuhn, Montante, Stanley, Walker, Wint, Austin (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
(Commission Meeting, April 1, 1981)
Ms. Pung, Public Information Officer, provided a copy of the breakdown of expenses
for the Public Information program. It covered the Commission's '80 and '81 expenses.
Staff recommended retaining the Anthony M. Franco firm for 1981 at a retainer of
$1500 per month or $18,000 per year, plus out-of-pocket expenses.
There was $12,000 budgeted for Franco and staff recommended transferring $6000 from
the Contingency Fund to cover the difference.
Both Ms. Pung and Mrs. Langan reviewed the services performed for the Commission
by Franco and discussed the ancillary services available through the Franco firm.
Moved by Mr. Houghten, supported by Mr. Deni to continue with
the Anthony M. Franco public relations counseling firm for 1981
at $1500 per month and take $6000 from the contingency fund to
cover the unbudgeted amount.
ROLL CALL VOTE:
AYES: Houghten, Kuhn, Montante, Stanley, Walker, Wilcox, Wint, Austin, Deni (9)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
NEW BUSINESS:
SUPER BOWL - 1982:
Janet Pung contacted the Chairman of the Super Bowl Committee and offered assistance,
if they wished. She will provide them with informational material on the parks.
Commissioner Walker suggested that thought be given to parking space for motorized
vehicles coming to the Super Bowl game.
Meeting adjourned at 11:27 a.m.
Velma Austin
Secretary
6Lam?
Betty st
Reco ing Secretary
M
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