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HomeMy WebLinkAboutMinutes - 1981.08.05 - 38694OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING August Y , 1981 The meeting was called to order at 9:50 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission Room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Marjorie Walker, Don Deni, Fred Houghten, George Kuhn, Dr. Joseph Montante, Richard Wilcox. COMMISSION MEMBERS ABSENT: Carol Stanley ALSO PRESENT: Parks and Recreation Board of County Commissioners Dept. of Public Works Civil Counsel's Office Anthony M. Franco, Inc. Oakland Golf Dome Associates, Interstate Alarm Systems Daily Tribune R. Eric Reickel, Manager Jon Kipke, Assistant Manager Charles Ross, Chief of Administrative Services Michael Thibodeau, Chief of Golf Joseph Figa, Chief of Design & Development Sheila Cox, Accountant Terri Hale, Public Communications Section Walter Moore, Hubert Price Milton Handorf, Director Jack Hays Dorothy Langan, Account Executive Inc. Michael Thompson, John Wilkinson Paul Johnson John Basch, Reporter Chairman Wint welcomed Commissioners Hubert Price and Walter Moore to the meeting. He introduced Terri Hale from the Public Communications Section. Chairman Wint told of the success of the National BMX Race held at Waterford Oaks the weekend of August 1st and the favorable comments relayed to him about the appearance and maintenance of the track. Some 3500 participants and spectators were in attendance each day at the event and represented several areas of the United States. Commissioners Wint and Deni complimented Mr. Kipke, Mr. Stencil and staff for the way the race was planned and conducted. APPROVAL OF MINUTES: Moved by Dr. Montante, supported by Mr. Deni to approve the minutes of the meeting of July 17, 1981. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Houghten, supported by Mrs. Walker to approve payment of Vouchers 7-164 through 7-319• 3-1 (Commission Meeting, August 5, 1981) ROLL CALL VOTE: AYES: Deni, Houghten, Montante, Walker, Wint (5) NAYS: (0) A sufficient majority having voted therefor, the motion carried. OPERATING STATEMENTS: Moved by Mr. Deni, supported by Mr. Wilcox to accept the Operating Statements as of June 30, 1981. Mr. Reickel reported the Rampager water coaster at Groveland had realized $6000 gross for its first month of operation. Motion carried. CAPITAL DEVELOPMENT UPDATE: The mid -year Capital Development update was submitted by Mr. Ross. The total estimated balance as of June 30, 1981, for all projects was $1,415,701. WATERFORD OAKS WAVE POOL VACUUM: The following bids were received by Purchasing for a replacement pool vacuum: Drayton Swimming Pool Supply No Bid Community Pool Service $1,895• B. T. Sales No Bid Pools A Go -Go $1,865. Mr. Kipke recommended awarding the purchase to the second low bidder, Community Pool Service as they have the material in stock. The low bidder had a two -week delivery time and an F.O.B. shipping charge. There was $2500 budgeted for this purchase. Moved by Mr. Deni, supported by Mrs. Walker to purchase a replacement pool vacuum for the wave pool from the second low bidder, Community Pool Service, for $1,895• ROLL CALL VOTE: AYES: Houghten, Kuhn, Montante, Walker, Wilcox, Wint, Deni (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. GROVELAND OAKS PHASE III - COMFORT STATION: The following bids were received on August 3, 1981, for construction of the comfort station at Groveland Oaks: 3-2 (Commission Meeting, August 6, 1981) (Groveland Oaks Phase III - Comfort Station -continued) Base Bid *Deduct Total E. T. Cook, Inc. $179,859• $19,000 $160,859• Linney Const. Co. 179,000. 17,000 162,000. Sheridan Const. 166,900. 19,000 147,900 G.E.M. 169,743• 23,000 146,743. Warren Contractors 147,170. 12,000 135,170. Perrin Const. Co. 151,636. 19,236 132,400. J. D. Armstrong 129,000. 32,980 96,020. *Showers Mr. Figa stated the project was bid out so that we could build a combination shower and restroom facility or we could deduct the showers if the project came in over the estimated budgeted amount. Mr. Figa recommended awarding the project to the low bidder, J. D. Armstrong, for $96,020 for the restroom facility only. Armstrong was previously awarded the site work and a credit of $4900 is due the Commission. Commissioner Montante recommended including the showers as was originally planned. He felt adequate shower facilities should be made available to campers. Mr. Figa said the total estimated cost of the building with showers could be $115,000 to $119, 000 with suggested modifications for the comfort station. Moved by Dr. Montante, supported by Mr. Kuhn to approve awarding contract to the low bidder, J. D. Armstrong, for construction of the Groveland Oaks Comfort Station, including showers, for a total estimated cost of $119,000. Mr. Reickel requested authorization and the Commission concurred, to apply to the DNR for an amendment to the Land and Water Grant for the Groveland Oaks Phase III Camping site work which came in over the grant budgeted amount. ROLL CALL VOTE: AYES: Kuhn, Montante, Walker, Wilcox, Wint, Deni Houghten (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. INTERSTATE ALARM SYSTEMS: Mr. Ross updated the Commission, as per previous request, about the need for an alarm system. He reported that if security systems were present in our facili- ties that the Commission would receive a 5% reduction in rates from our insurance company; however, if we reported continual break-ins or vandalism the rate would increase. Paul Johnson, Interstate Alarms, said that several of our existing systems had deteriorated in effectiveness due to age. He suggested updating the equipment 3-3 (Commission Meeting, August 6, 1981) on a gradual basis and submitted cost estimates to do so for the Springfield Youth Activities Center and Golf Course. Prices were quoted for either leasing or purchasing the system. Youth Activities Center Purchase & Lease & Installation Installation One Time Charge $1,137.00 $ 461.00 Monthly Lease Charges 28.97x12 347.64 Monthly Monitoring $14.50 x 12 174.00 174.00 TOTAL $1,311.00 $ 982.64/year r_-i f r„,,rcA One Time Charge $1,888.00 $ 822.00 Monthly Lease $28.97 x 12 543.72 Monthly Monitoring $14.50x12 174.00 174.00 TOTAL $2,062.00 $1,539.72 The prices for the golf course are for a basic system plus two options, as per Interstate's quotation. Staff recommended accepting Interstate's proposal to lease the equipment for the Springfield Oaks YAC and Golf Course from Interstate. Discussion followed on alarm systems; their value in deterring break-ins, annual cost of purchasing vs. leasing, etc. Mr. Johnson stated that Interstate would continue to update equipment, if it were leased. Should the Commission decide to eventually purchase it, the original installation charge would be deducted from the cost. Commissioner Walker felt a purchase should not be considered as it would put the Commission in the same position as presently exists. Commissioners Deni and Houghten thought that bids should be solicited for an alarm system. Mr. Johnson said Interstate's quotation had been based on using much of the existing equipment. Moved by Dr. Montante, supported by Mr. Houghten to go out for bids on an alarm system for the Springfield Oaks Youth Activities Center and Golf Course for calendar year 1982. ROLL CALL VOTE: AYES: Montante, Wilcox, Wint, Deni, Houghten, Kuhn (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3-4 (Commission Meeting, August 6, 1981) GOLF DOME ASSOCIATES, INC.: Michael Thompson and John Wilkinson, Golf Dome Associates, presented a Statement of Income from July 11, 1980 to May 31, 1981. The Commission receives 3% of gross sales realized by the Dome. Golf Dome's lease with the Oakland County Parks and Recreation Commission is for 7 years with three one-year options which would run through 1990. Mr. Thompson requested a four-year extension to the lease. Mr. Wilkinson stated that with the replacement of the dome next year, they will have spent over $500,000 for the project and the additional lease time would allow for better depreciation write- offs. Commissioner Montante was reluctant to grant an extension without the inclusion of an inflationary clause that would be tied to the economy. Chairman Wint said the Commission had not had adequate time to study the proposal and requested that Golf Dome Associates submit more information to staff for an eventual recommendation to the Commission. NEW BUSINESS: ELECTION OF SECRETARY: Chairman Wint asked for nominations for Secretary of the Commission to fill the position vacated by the retirement of Velma Austin. Moved by Mr. Wilcox, supported by Dr. Montante to nominate Don Deni as Secretary of the Parks and Recreation Commission. Moved by Mr. Kuhn, supported by Mrs. Walker that nominations be closed and a unanimous ballot be case for Mr. Deni. Motion carried. Chairman Wint declared Mr. Don Deni Secretary of the Parks and Recreation Commission. The meeting adjourned at 11:45 a.m. and the Commission attended the groundbreaking ceremony fothe water slide at the Waterford Oaks. Betty west Reco ing Secretary 1.1 NEXT MEETING: August 19, 9:30 a.m. 3 - 5