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HomeMy WebLinkAboutMinutes - 1981.02.04 - 38697OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING February 4, 1981 The meeting was called to order at 9:48 a.m. by Chairman Lewis E. Wint in the Parks and Recreation Commission Room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Marjorie Walker, Don Deni, Fred Houghten, Dr. Joseph Montante, Richard Wilcox. COMMISSION MEMBERS ABSENT: Secretary Velma Austin, George Kuhn, Carol Stanley. ALSO PRESENT: Parks and Recreation Purchasing James Scott & Associates The Oakland Press The Daily Tribune APPROVAL OF MINUTES: R. Eric Reickel, Manager Jon Kipke, Assistant Manager Charles Ross, Chief, Administrative Services Sheila Cox, Accountant Janet Pung, Public Communications Officer Mike Thibodeau, Chief of Golf Jim Mansfield, Park Supervisor James Talley Jim Scott Hank Schaller John Basch Moved by Mr. Houghten, supported by Mr. Wilcox to approve the minutes of the meeting of February 4, 1981. Motion carried. APPROVAL OF VOUCHERS: Moved by Mr. Wilcox, supported by Dr. Montante to approve the payment of Vouchers 12-349 through 1-47. ROLL CALL VOTE: AYES: Deni, Houghten, Montante, Walker, Wilcox, Wint (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. (Commission Meeting, February 4, 1981) SNOWMOBILE BIDS - WHITE LAKE OAKS: Staff requested replacement of the snowmobile at White Lake Oaks, an ]]-year old Mercury, which is costing the parks more in repairs than it's now worth. Replace- ment is needed for maintenance and first aid service for the cross-country ski program. Jim Talley, Purchasing, was present to answer questions regarding the following bids which were received by Purchasing for the snowmobile: MG Sales 1981 Panther with electric start $2,224.00 1981 Pantera with electric start 2,399.00 Anderson Sales 1981 4500 Ski-Doo Citation electric start 1,644.00 1981 500 Ski-Doo Everest electric start i,964.00 1981 Yamaha EC340 electric start 1,795.00 Mr. Talley remarked that the bid sheet did not reflect all the bids received by Purchasing, and other bids were received for the Arctic Cats and were higher than the one received from MG Sales. Staff concurred with Purchasing's recommendation to purchase the snowmobile at MG Sales, because it was the low bid received for an Arctic Cat and parts and main- tenance for Arctic Cats are set up with Purchasing. Moved by Mr. Houghten, supported by Mrs. Walker to award the bid to MG Sales in the amount of $2,224.00 for the purchase of an Arctic Cat Panther for White Lake Oaks, because no other 1981 snowmobile was equal to the Arctic Cat and parts and maintenance are set up with Purchasing. The Commission expressed displeasure over the confusing bid sheet they received and requested a more complete and concise bid sheet for future bids. ROLL CALL VOTE: AYES: Wilcox, Deni, Houghten, Montante, Walker, Wint (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. GOLF CAR LEASE PROPOSALS: The leases for Springfield Oaks, White Lake Oaks and Red Oaks expired December 31, 1980. Our lease at Glen Oaks with Golf Car Distributors is still in effect for another two years. Staff recommended a new lease for the three golf courses for two years in order to have all the leases expire at one time. It will involve leasing used cars, but past experience shows there was no problem with them. Proposals were received from five companies, with only Harley Davidson and Golf Car Distributors meeting most of our specifications. Harley Davidson submitted the lowest overall bid; but separately, Harley Davidson was lower on the gas cars 3-2 (Commission Meeting, February 4, 1981) for Springfield Oaks, and Golf Car Distributors was lower on the electric cars for White Lake Oaks and Red Oaks. Both companies seemed equal in service, however, staff noted that the gas cars from Harley Davidson do not have the automatic seat brake that the cars from Golf Car Distributors do. This could be a problem at Springfield Oaks because of the hilly terrain. Moved by Mr. Houghten, supported by Dr. Montante to approve a lease with Golf Car Distributors for golf cars at Spring- field Oaks, White Lake Oaks and Red Oaks Golf Courses in the amount of $42,450, because their gas golf cars have the automatic seat brake, an important safety feature the Com- mission wishes to keep. ROLL CALL VOTE: AYES: Houghten, Montante, Walker, Wilcox, Deni, Wint (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. PUBLIC COMMUNICATIONS PROPOSAL: Janet Pung reviewed the programs that have been accomplished with the help and direction of Anthony M. Franco, Inc. Staff recommended that we retain Anthony M. Franco, Inc., for public communications services at $1,500 per month. We currently have $12,000 budgeted, so the Com- mission must approve the additional $6,000. Moved by Dr. Montante to approve retaining Anthony M. Franco, Inc for public communications services in the amount of $1,500 per month for the same services received in 1980. No support to the motion. Mr. Houghten requested a recap of all monies spent in the public communications budget. Moved by Mr. Houghten, supported by Dr. Montante to table the public communications issue. ROLL CALL VOTE: AYES: Walker, Wilcox, Den!, Houghten, Montante, Wint (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. WATER SLIDE: The Commission reviewed another film on the water slide which showed the safety feature on the landing. (continued) 3-3 (Commission Meeting, February 4, 1981) Staff recommended the Commission authorize James Scott & Associates to proceed with the working drawings and go out for bid for the water slide at Waterford Oaks to see what actual cost would be. If we can't budget this year, the same specs could be used the following year. Moved by Mr. Wilcox, supported by Mrs. Walker to allow James Scott & Associates to proceed with the working drawings and bid documents for the Waterford Oaks water slide for the pur- pose of receiving bids for this project. ROLL CALL VOTE: AYES: Deni, Houghten, Walker, Wilcox, Wint (5) NAYS: Montante (1) A sufficient majority having voted therefor, the motion carried. MANAGER'S REPORT: ---Madison Heights Public Hearing has been scheduled for Tuesday, March 3, in the city council chambers for citizen input and questions. ---Received a request from the Holly Athletic Boosters for a reduction in the fees to rent a room at the Springfield Oaks Y.A.C. for Saturday, February 7. Staff recommended the request be denied in keeping with past policy of not allowing reductions for rentals on Saturday nights. Moved by Mrs. Walker, supported by Mr. Houghten to deny the request from the Holly Athletic Boosters for a reduction in the room rental at Springfield Oaks Y.A.C. for Saturday, February 7, 1981. Motion carried. ---Capital Development Budget should be ready for the next Commission meeting. ---Testified at the DNR Public Hearing at Independence Township Hall against the mining operation permit for the Edward C. Levy Company. ---Red Oaks Golf Dome dedication was Friday, January 30. The Golf Dome is open seven days a week from 9 a.m. to midnight. ---Snow Rush was held at the Springfield Oaks Golf Course Sunday, February 1, for the 15k race only. The 4 and 5k races will be held at Independence Oaks on Sunday, February 8, 1981. Meeting ajourned at 11:50 a.m. Velma Austin Secretary Karen Smith Recording Secretary b 3-4