HomeMy WebLinkAboutMinutes - 1981.02.18 - 38698OAKLAND COUNTY PARKS AND RECREATION
COMMISSION MEETING
February 18, 1981
The meeting was called to order at 9:40 a.m. by Vice Chairman Marjorie M. Walker
in the Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Vice Chairman Marjorie M. Walker, Don Deni, Fred Houghten, George Kuhn, Dr. Joseph
Montante, Richard Wilcox.
COMMISSION MEMBERS ABSENT:
Chairman Lewis E. Wint, Secretary Velma Austin, Carol Stanley.
ALSO PRESENT:
Parks and Recreation
Anthony M. Franco, Inc.
Daily Tribune
Oakland Press
APPROVAL OF MINUTES:
R. Eric Reickel, Manager
Jon J. Kipke, Assistant Manager
Janet Pung, Public Communications Officer
Joseph P. Figa, Chief, Design & Development
Charles Ross, Chief, Administrative Services
Michael Thibodeau, Chief of Golf
Sheila Cox, Accountant
Dan Stencil, Acting Recreation Supervisor
Dorothy Langan, Account Executive
John Basch, Reporter
Janet Talcott, Reporter
Moved by Mr. Wilcox, supported by Mr. Houghten that the minutes
of the meeting of February 4, 1981, be approved as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Dr. Montante, supported by Mr. Wilcox, to approve
payment of Vouchers 2-1 through 2-111.
ROLL CALL VOTE:
AYES: Houghten, Kuhn, Montante, Walker, Wilcox (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
ACTIVITIES REPORT:
Moved by Mr. Kuhn, supported by Dr. Montante, that the Activities
Report as of January, 1981, be received.
Motion carried.
3-1
(Commission Meeting, February 18, 1981)
TRACTORS - WHITE LAKE OAKS AND GLEN OAKS:
The following bids were received by Purchasing to acquire a Ford 231 Tractor for
Glen Oaks and a Ford 340 tractor loader for White Lake Oaks. Both will be used
for golf course maintenance.
Ford 231 Ford 340
Pontiac Farm & Industrial No BID NO BID
**Snyder Equipment NO BID (Inter. 240A)
($12,044.75 )
*Utica Tractor $8291.00 $11,490.00
**Case Power & Equipment (Case 380CK) (Const. King 4800
( $8998.00 ) ($12,998.00 )
Munn Ford $8550.00 $11,685.00
Sinelli $8476.00 $11,609.82
Low Bid
Alternate Bid
Staff recommended that the tractors be purchased from the low bidder, Utica Tractor,
for a total purchase price for both tractors of $19,781. $27,000 was included in
the 1981 Capital Equipment Budget for this purchase.
Moved by Dr. Montante, supported by Mr. Wilcox to accept
the low bid of Utica Tractor for two tractors; total
purchase price, $19,781.
ROLL CALL VOTE:
AYES: Kuhn, Walker, Wilcox, Deni, Houghten, (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
MOBILE LITTER VAC - INDEPENDENCE OAKS:
The following bids were received by Purchasing for an Elphant Vac, a mobile litter
vacuum for Independence Oaks.
Go -Fore, Inc. NO BID
Golf Car Distributors $7,032,60
Evans Sales NO BID (no longer holds distributorship)
W. F. Miller NO BID
Lawn Equipment Didn't meet specs.
Mr. Kipke explained that the bid price was for the total unit: a turf vacuum
mounted on a special ''golf cart -type'' vehicle and was manufactured by only one
company. The bid was GSA list price and included a 10% discount. The vehicle
would be used at Independence Oaks to pick up litter, tin cans, etc.,particularly
in the beach and picnic areas.
3-2
(Commission Meeting, February 18, 1981)
Staff recommended purchasing the Elphant mobile turf vehicle from Golf Car Dis-
tributors for $7032.60. $5,000 was included in the Capital Equipment Budget
for the purchase. It was recommended that the remaining $2,032.60 be taken
from the surplus in the Capital Equipment Budget.
Moved by Mr. Deni, supported by Mr. Kuhn to purchase an Elphant
mobile litter vac for Independence Oaks from Golf Car Dis-
tributors for $7,032,60.
ROLL CALL VOTE:
AYES: Walker, Wilcox, Deni, Houghten, Kuhn (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
ROWBOATS - GROVELAND OAKS:
The following bids were received by Purchasing for four rowboats for Groveland Oaks:
Flaghouse, Inc.
Anchor Boat Co.
Anchor Marine Sales
Biewer Company
Sears Contract Sales
Toledo Beach Marine
12' Rowboat
Total
$400 each x 4 =
$1,600.00
NO BID
0
NO BID
0
$416.40 each x 4 =
1,845.60
NO BID
0
NO BID
0
Staff recommended accepting the low bid of Flaghouse, Inc., for a total bid of
$1,600. The 1981 Capital Equipment fund has $1,600 budgeted for the boats.
Moved by Mr. Houghten, supported by Mr. Deni to purchase four
rowboats for Groveland Oaks from the low bidder, Flaghouse,
Inc., for $1,600.
ROLL CALL VOTE:
AYES: Wilcox, Deni, Houghten, Kuhn, Walker (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
AERIAL LIFT AND UTILITY BODY - TECHNICAL SUPPORT:
Mr. Kipke explained that bids were received by Purchasing for an Aerial Lift and
Utility Body that would be mounted on an existing vehicle which was previously
used as the tow vehicle for the SwimMobile. The bid tabulation is as follows:
36' Unit
F. L. Jursik $ 13,238.00
Astro Truck Equipment NO BID
Michigan Hi Reach NO BID
Eddy & Company NO BID
Caledonia Tractor 16,027.00
*Scientific Brake 12,664.00
Cannon Engineering 16,027.00
*Low bid
3-3
(Commission Meeting, February 18, 1981)
The lift would be used for high structure areas and tree maintenance at the
parks and golf courses.
In the past, this work has been done by renting equipment from Oakland County
Facilities & Operations at $32/hour plus wages for the operator.
Staff recommended accepting the low bid of Scientific Brake for $12,664. $10,000
was included in the 1980 Capital Equipment Budget for the purchase. The remaining
amount would come from the 1981 Capital Equipment fund.
Moved by Mr. Houghten, supported by Mr. Wilcox to approve the
low bid of Scientific Brake of $12,664 for an Aerial Lift
and Utility Body.
ROLL CALL VOTE:
AYES: Deni, Houghten, Kuhn, Walker, Wilcox (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
FARMHOUSE REMOVAL - SPRINGFIELD OAKS:
Mr. Figa explained that bids were due on February 11 for the purchase and removal
of the farmhouse located on the Springfield Oaks property. The structure was
acquired with the 50-acre acquisition in 1980.
The home, located on Hall Road at the northern boundary of the park, would re-
quire extensive renovation. Due to cost and lack of need for the structure, it
was offered for sale and removal. It would be the bidder's reponsibility to
remove the house from the site.
Mr. Marvin Stanley of Davisburg who is associated with the Springfield Township
Historical Society, was the only bidder at $850. Staff recommended selling
the house to Mr Stanley. He plans to move the house to a site in Springfield
Township and restore the dwelling.
Moved by Mr. Deni, supported by Mr. Kuhn to sell the farmhouse
located on Hall Road at Springfield Oaks to Marvin Stanley for
$850.
ROLL CALL VOTE:
AYES: Houghten, Kuhn, Walker, Wilcox, Deni (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
ENTRANCE TERRACE RENOVATION - ADDISON OAKS:
As was mentioned at a previous Commission meeting, Mr. Figa explored various
solutions to replacing the entrance terrace at Addison Oaks. As it exists, it
is a safety hazard and is not "barrier free."
It was determined to accept bids on a "design -build" proposal and the specifications
and bid documents were prepared by Mr. Figa.
3-4
(Commission Meeting, February la, 1981)
The following bids were received on February 11 for the project. They were
quoted for the design that each .company submitted.
Base Bid
-Alternate
Total
Custom Concrete
$29,985
$5,968
$35,953
C & H Spraying Co.
33,576
inc. in b.b.
33,576
Danic Company
39,500
2,000
41,500
Loeffler Cut Stone Co.
38,44o
3,600
42,040
Ray's Landscaping
28,300
3,408.75
31,708
Reliance Bldg. Co.
22,600
Did not meet
specifications
-Alternate: Includes removal of area under the covered section and replacing with
same as the other portions of the terrace.
Mr. Reickel, Joe Figa, Marlys Vicker (assistant planner/landscape architect) from
the County's Advance Program Group, and Mike Wilhelm (project engineer/architect)
from Facilities & Operations evaluated the submitted designs.
A design criteria of 125 points was used by each member of the judging panel
to evaluate each drawing. The total combination possible was 500 points or 125
points x 4 judges = 500. The following is a breakdown of the design criteria:
Proposal requirements
10
points
Design
50
points
General overall design
25
points
Cost
10
points
Construction
15
points
Experience
15
points
Following is a breakdown of the design evaluation:
Loeffler Cut Stone Co. 465 points
C & H Spraying 334 points
Danic Company 330 points
Ray's Landscaping 295 points
Custom Concrete 246 points
The design that was selected as the most appropriate by all judges was Loeffler
Cut Stone Company. Although Loeffler was the highest cost, the type and quality
of material proposed (New York Bluestone) and the labor involved is reflected in
the price. Mr. Figa emphasized that the area be aesthetically pleasing, as well
as durable and safe. It was noted that Loeffler had extensive experience in this
type work.
Staff recommended that Loeffler Cut Stone be awarded the contract in the amount
of $42,040 + contingencies for a total amount not to exceed $44,500.
The Commission discussed the various type materials used in the bid proposals, the
design and cost estimates. Loeffler had stated also that he could have the job
completed prior to May when the weddings start at Addison.
Moved by Mr. Houghten, supported by Mr. Deni, that the contract
for the Addison Oaks Entrance Renovation be awarded to Loeffler
Cut Stone Company in the amount of $42,040 + contingency for a
total amount not to exceed $44,500.
3-5
(Commission Meeting, February 18, 1981)
ROLL CALL VOTE:
AYES: Kuhn, Walker, Wilcox, Deni, Houghten (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
1981 CAPITAL IMPROVEMENT BUDGET:
The proposed 1981 Capital Improvement Budget was distributed with the agendas.
Mr. Reickel stated that only four new projects were submitted for 1981, one of
which is a roller water slide, The Rampager, for Groveland Oaks that could be
built with our own personnel.
The funds for the Independence Township Wetlands acquisition were reduced because
of many unusual circumstances and the possible litigation that could arise as a
result of the E. C. Levy Company's gravel mining application. It was recommended
the money be budgeted elsewhere until the issue is resolved. Some funds would be
retained for possible initial acquisition such as appraisals.
The Capital Improvement Budget will be on the agenda for the March 4 meeting.
The Commission received Mr. Figa's Capital Development Status Report. It will also
be discussed at the March 4 meeting.
MANAGER'S REPORT:
---Will plant seedlings along 200' of Orion Oaks (Chrysler property) and use Scouts
and trustees for the project.
Security regularly checks the park to assure against persons cutting down trees
for firewood.
---The Red Oaks Golf Dome is receiving good coverage from the media.
---As suggested by Mr. Wilcox, developed new update system regarding Parks and
Recreation Commission's actions so the Board of Commissioners and the County
Executive can be notified within 24 hours after the Commission meeting. Mr. Kuhn
suggested the Capital Project Report be included with the current Update.
---Mr. Wint responded to Holly Athletic Booster Club denying their request for
a rate deduction during prime time for their use of the Youth Activities Center.
The Holly Booster Club has made a second request: To conduct a bingo night
at the Springfield Oaks YAC on Thursday evenings, 7-11 p.m. and have applied for
a license.
---Dan Stencil, general maintenance mechanic, Springfield Oaks, is acting as
Recreation Supervisor until the position is filled. Mr. Stencil has a degree in
Recreation.
---Parks and Recreation Commission will be contacted about the Red Oaks Public
Hearing, Tuesday, March 3, Madison Heights Council Chambers.
---Provided to the Commission the expenses for the Public Information Program.
(Commission Meeting, February 18, 1981)
---Dateline, NRPA printed an article about our wave pool solar heat project.
---Mr. Kipke received letter of appreciation from the Hawthorne Learning Center
pertaining to their students enjoying the wave pool last summer.
---Requested authorization from County Board of Commissioners, through the
Planning and Building Committee, to dispose of 1.7 acres at Independence Oaks
for $4,500. The disposition would allow the adjacent property owner access to
his landlocked parcel. State and federal regulations necessary for the disposal
of the property have been satisfied.
---PM Magazine will feature a segment on the wave pool, February 25, 7-7:30 p.m.
---Mrs. Walker attended the Board of Directors meeting of the C/BM Branch of the
National Recreation and Park Association.
---Ms. Pung distributed an exhibit schedule. The display will be at the Pru-
dential Town Center in Southfield during the month of February.
---Mr. Kipke stated the cross country ski races held at Independence Oaks were
very successful. He is considering holding them at Springfield Oaks next year
to gain exposure for that park. Also considering expanding White Lake's cross
country ski program next winter to include a childrens program.
---Jan Pung reported there was a tremendous response to the Winter Photo Contest
and that judges had been selected for the contest.
The meeting adjourned at 10:50 a.m.
Velma Austin
Secretary
Bett Guest
Rec ding Secretary
NEXT MEETING: March 4, 1981, 9:30 a.m.
3-7