HomeMy WebLinkAboutMinutes - 1981.07.17 - 38701OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
July 17, 1981
The meeting was called to order at 9:53 a.m. by Chairman Lewis E. Wint in the
Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Secretary Velma Austin, Don Deni, Fred Houghten, George Kuhn,
Dr. Joseph Montante, Carol Stanley
COMMISSION MEMBERS ABSENT:
Vice -Chairman Marjorie Walker, Richard Wilcox
ALSO PRESENT:
Parks and Recreation
Department of Public Works
James C. Scott & Associates
A PARC
Anthony M. Franco, Inc.
The Oakland Press
APPROVAL OF MINUTES:
R. Eric Reickel, Manager
Jon Kipke, Assistant Manager
Janet Pung, Public Communications Officer
Joseph Figa, Chief of Design & Development
Chuck Ross, Chief of Admin. Services
Sheila Cox, Accountant
Daniel Stencil, Recreation Supervisor
Jan McGlone, Mobile Recreation
Monica Walch, Therapeutic Recreation Supvr.
Tim Birtsas, Intern
Larry Falardeau, Design and Development
Milt Handorf, Director
Paul Nakolan
Lee Cox
Dorothy Langan
Janet Talcott
Moved by Mr. Kuhn, supported by Mr. Deni to approve the minutes
of the meeting of June 17, 1981, with the following amendment:
Page 3 - 6, last paragraph: Footage on the fence should
be changed from 100 feet to 1,000 feet.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Dr. Montante, supported by Mrs. Austin to approve payment
of Vouchers 6-201 through 6-361 and 7-1 through 7-163.
ROLL CALL VOTE:
AYES: Deni, Houghten, Kuhn, Montante, Stanley, Austin, Wint (7)
NAYS: (0)
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(Commission Meeting, July 17, 1981)
A sufficient majority having voted therefor, the motion carried.
STATEMENT OF OPERATIONS:
Moved by Mr. Deni, supported by Mr. Kuhn to receive the Operating
Statement as of May 31, 1981.
Motion carried.
ACTIVITIES REPORT:
Mr. Reickel noted that the day -use attendance at Groveland Oaks has increased
noticeably since the opening of the Rampager.
Mr. Wint read a letter that he received from a boy, Bill Riedy, stating how much
he and his family enjoyed Groveland Oaks and the Rampager.
Moved by Mr. Houghten, supported by Dr. Montante to receive the
Activities Report as of June, 1981.
Motion carried.
GLEN OAKS AIR CONDITIONING:
Mr. Figa distributed the bid information regarding the air conditioning unit for
the clubhouse at Glen Oaks.
The bids received are as follows:
Trane
Carrier
Westinghouse
York
$4,800
5,183
4,977
No bid received
This unit will be tied into the contract to install with the ductwork. Cost for
the entire project is estimated at $15,000, which will include everything but
this unit.
Staff concurs with Purchasing's recommendation to accept the low bid of $4,800
from Trane, plus purchase a 5-year compressor warranty for $190, for a total of
$4,990.
Mr. Figa was asked to recheck the warranty and report back to the Commission
with his findings.
Moved by Mr. Houghten, supported by Mrs. Austin to accept the low
bid of $4,800 from Trane for the purchase of an air conditioning
unit at Glen Oaks Clubhouse, plus the purchase of a 5-year compressor
warranty for $190, for a total of $4,990.
ROLL CALL VOTE:
AYES: Houghten, Kuhn, Montante, Stanley, Austin, Deni, Wint (7)
NAYS: (0)
3-2
(Commission Meeting, July 17, 1981)
A sufficient majority having voted therefor, the motion carried.
GROVELAND OAKS PHASE III:
Mr. Figa presented the bid information to the Commission, then reviewed the
history of this project.
The bids were received on July 14, which included the development of 20 camp-
sites and site amenities, plus several alternates. The following four alternates
are recommended for inclusion into the contract:
1) 1,375 linear feet of gravel drive
2) 6' x 12' concrete entry pad
3) 5 x 170 linear feet of concrete walk
4) sod in critical swale areas
The comfort station will go out as a separate package.
A total of 18 bids were received, ranging from a high for the base bid of
$294,365, to a low of $189,600, which is below the estimated cost. The four
low bids are as follows:
Base Bid Alt. #1 Alt. #2
Alt. #3
Alt. #4
Total
J. D.
Armstrong $189,600. $5,912.50 $3,200.
$1,020.
$2,100.
$201.832.50
G.E.M. 196,502. 5,500. MOO.
1,190.
1,350.
208,342.00
B & V 202,334. 6,875. 2,300.
1,572.
1,875.
214,956.00
C & H 2O3,119.60 7,562. 4,280.
1,700.
1,312.
217,973.60
Staff recommends the award of Groveland Oaks, Phase
III,
to the low
bidder,
J.D. Armstrong, in the amount of $201,832.50, to
include
alternates
#1 - 4, with
a 5% contingency of $10,000 for a total approval
of $211,832.50.
Mr. Figa noted J.D. Armstrong, low bidder, was also
the
contractor
for the other
52 campsites constructed last year at Groveland
Oaks.
Moved by Dr. Montante, supported by Mr. Deni to award the contract
to the low bidder, J.D. Armstrong, for the Groveland Oaks Phase III
campsite project in the amount of $201,832.50, which includes
alternates #'s 1-4, plus a 5% contingency of $10,000, for a total
of $211,832.50. Funds needed over the amount approved in the
capital development budget will be provided from the contingency
fund.
ROLL CALL VOTE:
AYES: Kuhn, Montante, Stanley, Austin, Deni, Houghten, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, July 17, 1981)
GROVELAND OAKS WATER COASTER SECURITY FENCE:
Mr. Figa distributed the bid information sheet for the water coaster security
fence at Groveland Oaks. The project, which includes 210 feet of 4' fused,
vinyl chain -link fence and 2 gates, one 5' and one 12', is designed to secure
the area and control the people that use the coaster.
The following bids were received:
Universal $1,700
Mark 1,905 (bid not acceptable)
Enguarde 2,170
Zappie 2,245
Staff recommended awarding the project to the low bidder, Universal Fence,
in the amount of $1,700.
Moved by Mr. Kuhn, supported by Mr. Deni to award the contract to the
low bidder, Universal Fence, for the fence and gates for the water
coaster area at Groveland Oaks in the amount of $1,700.
ROLL CALL VOTE:
AYES: Mon'tante, Stanley, Austin, Deni, Houghten, Kuhn, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
WATERFORD OAKS WATER SLIDE:
Bids were received on July 16, 1981, for the Waterford Oaks water slide. Mr.
Figa distributed an information sheet and introduced Paul Nakolan, James C.
Scott & Associates, and Lee Cox,,"A PARC", who were present to answer any
questions the Commission might have.
Eight bids were received, ranging from a high of $333,000, to a low of $249,971.
The three low bids were as follows:
Limney Construction $326,704
Freeman -Darling 319,500
Danash 286,334.81 (irregular bid)
Richmar Construction 249,971
The above bids do not include two items which are to be provided by the owners.
Quotes have already been received by the manufacturers as follows:
100 ft. bridge by DeBourgh $16,289
Water slide by "A PARC" 83,500
3-4
(Commission Meeting, July 17, 1981)
Mr. Cox noted some of the advantages of his company's slide flumes, including
a one-year standard warranty, added safety, minimal maintenance, and long life.
He also explained how, in case of damage, flumes are standardized for easy
replacement.
Staff hopes to have the project completed enough for testing this fall in order
to have a full operating season next year.
Staff recommended the acceptance of the low bid of $249,971 from Richmar Con-
struction Company and the approval of the water slide project as follows:
Richmar Construction (low bid) $249,971
Purchase of bridge (by owner) 16,289
*Purchase of water slide (by owner) 83,500
5% contingency 12,500
$362,26o
-Quote includes supervision of flume system during installation.
On -site supervision from James C. Scott & Associates as required at $80
a visit as per original contract.
Moved by Mr. Kuhn, supported by Mrs. Austin to accept the low
bid of $249,971 from Richmar Construction Company for the
installation of the water slide and the 100' bridge at
Waterford Oaks, purchase the 100' bridge from DeBourgh for
$16,289, and the water slide from "A PARC" at $83,500, include
a 5% contingency and on -site supervision from James C. Scott
and Associates, for a total of $362,260. Funding for this
project will be through the 1982 Capital Development Budget.
ROLL CALL VOTE:
AYES: Austin, Deni, Houghten, Kuhn, Wint (5)
NAYS: Stanley, Montante (2)
A sufficient majority having voted therefor, the motion carried.
---Jan Pung showed the recently completed senior citizen slide presentation,
noting that the program was developed almost entirely by a group of students
from Oakland Community College.
THERAPEUTIC RECREATION PRESENTATION:
Monica Walch showed her slide presentation, explaining how and where it will
be used for special programs in the future. She also distributed a packet of
information reflecting the needs of the handicapped population of the county,
and reviewed her activities in coordinating programs for the last few months.
She also noted that out of the 20 members of the regional cerebral palsy team
the Commission sponsored, nine members qualified for the national games being
hel,.d in Providence, Rhode Island.
3-5
(Commission Meeting, July 17, 1981)
MOBILE RECREATION PRESENTATION:
Dan Stencil gave a short presentation informing the Commission of several on-
going and up -coming events being handled through the Mobile Recreation office,
including the Great Lakes National BMX Race on August 1 and 2 at the Waterford
Oaks BMX track.
PUBLIC INFORMATION QUARTERLY REPORT:
Received a quarterly report from Jan Pung regarding projects and activities
dealing with public information during the past few months.
1981 AUDIT:
Staff recommended hiring Janz and Knight to do the 1981 audit. Staff noted that
they have done an excellent job in the past, and mentioned the advantages of
using the same firm for the job.
Moved by Dr. Montante, supported by Mrs. Stanley to hire the
firm of Janz and Knight for the 1981 audit.
ROLL CALL VOTE:
AYES: Austin, Deni, Houghten, Kuhn, Montante, Stanley, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
MANAGER'S REPORT:
---Received a request from Consumers Power Company to provide a 60 ft. easement
through Orion Oaks for a gas line. The easement runs approximately 520 feet
in the southwest corner of the park.
Staff recommended referring this matter to the County Planning and Building
Committee.
Moved by Mrs. Austin, supported by Mr. Kuhn to refer the request
for a 60 ft. easement for a gas line at Orion Oaks from Consumers
Power Company to the County Planning and Building Committee.
Motion carried.
---Enclosed a copy of House Bill No. 4821, which proposes adding a tenth member
to our Commission. For counties without a planning commission, a member of the
regional Planning Commission who lives in that particular county will serve on
the board.
Moved by Mr. Houghten, supported by Dr. Montante to refer House
Bill No. 4821 to the County Planning and Building Committee.
Motion carried.
3-6
(Commission Meeting, July 17, 1981)
---Horn Magazine carried a full two -page article on the parks system.
---There was a full -page article on the Golf Dome in May's issue of PGA
Magazine.
---Moved by Mr. Kuhn, supported by Mr. Houghten expressing their
appreciation of Velma Austin's work and regrets at her retiring
from the Commission.
ROLL CALL VOTE:
AYES: Deni, Houghten, Kuhn, Montante, Stanley, Wint (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Next scheduled meeting is August 5, 1981, at 9:30 a.m.
Meeting adjourned at 12:01 p.m.
Velma Austin
Secretary
ks
Karen Smith
Recording Secretary
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