HomeMy WebLinkAboutMinutes - 1981.03.04 - 38705OAKLAND COUNTY PARKS AND RECREATION
COMMISSION MEETING
March 4, 1981
The meeting was called to order at 9:45 a.m. by Vice Chairman Marjorie M. Walker
in the Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Vice Chairman Marjorie M. Walker, Fred Houghten, George Kuhn, Dr. Joseph Montante,
Carol Stanley, Richard Wilcox.
COMMISSION MEMBERS ABSENT:
Chairman Lewis Wint, Secretary Velma Austin, Don Deni.
ALSO PRESENT:
Parks and Recreation
Department of Public Works
Anthony M. Franco, Inc.
Daily Tribune
Oakland Press
APPROVAL OF MINUTES:
R. Eric Reickel, Manager
Jon J. Kipke, Assistant Manager
Charles Ross, Chief, Administrative Services
Janet Pung, Public Communications Officer
Joseph Figa, Chief of Design & Development
Michael Thibodeau, Chief of Golf
Sheila Cox, Accountant
Kathleen Dougherty, Naturalist
Bob Lockhart, Design & Development
Kathy Arnold, Intern, Central Michigan University
Milton Handorf, Director
Dorothy Langan, Account Executive
John Basch
Hank Schaller
Moved by Dr. Montante, supported by Mr. Hougten, to approve the
minutes of the meeting of February 18, 1981, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Kuhn, supported by Dr. Montante, to approve payment
of Vouchers 2-112 through 2-212.
ROLL CALL VOTE:
AYES: Montante, Stanley, Walker, Houghten, Kuhn (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3 - 1
(Commission Meeting, March 4, 1981)
SPRINKLER HEADS - SPRINGFIELD OAKS GOLF COURSE:
The following bids were received by Purchasing for 25 sprinkler heads for the
fairways and 25 sprinkler heads for the greens at Springfield Golf Course:
Sprinkler Irrigation $2541.25
Century Rain Aid 2513.75
Mr. Kipke explained that this was a continuation of revising the sprinkler system
at Springfield from plastic to brass heads.
Staff recommended awarding the purchase to the low bidder, Century Rain Aid, for
$2513.75. $3000 was included in the Capital Equipment Budget for this item.
Moved by Mr. Houghten, supported by Mr. Kuhn, to purchase
25 sprinkler heads for greens and 25 sprinkler heads for
fairways at the Springfield Oaks Golf Course from the low
bidder, Century Rain Aid, for $2513.75•
ROLL CALL VOTE:
AYES: Stanley, Walker, Houghten, Kuhn, Montante (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
FERTILIZER - ALL GOLF COURSES:
The following bid was received by Purchasing for 100 bags of Scotts Pro Turf
fertilizer. This is a single source item that was included in the grounds maintenance
budget.
Scotts Pro Turf
$3816.40
Moved by Dr. Montante, supported by Mr. Kuhn to purchase
100 bags of Scotts Pro Turf fertilizer for greens at all
the golf courses.
ROLL CALL VOTE:
AYES: Walker, Houghten, Kuhn, Montante, Stanley (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
FERTILIZER - ALL GOLF COURSES:
The following bids were received by Purchasing for three tons of special
fertilizer for all golf courses:
W. F. Miller $1383•
Turf Supply 1597•
t Turf Grass 1574.
Lawn Equipment NO BID
The item was included in the grounds maintenance budget.
3-2
(Commission Meeting, March 4, 1981)
Staff recommended purchasing from the low bidder, W. F. Miller, for $1383.
Moved by Dr. Montante, supported by Mr. Houghten to purchase
three tons of special fertilizer for golf greens from the low
bidder, W. F. Miller, for $1383.00.
ROLL CALL VOTE:
AYES: Houghten, Kuhn, Montante, Stanley, Walker (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
GOLF COURSE CHEMICALS:
The following bids were received by Purchasing for fungicide and weed killer
chemicals to be used on all golf courses:
Terminal Sales
Turf Supply
F.D.S. Fertilizer
Turf Grass
L & E Chemicals
W. F. Miller Company
$5486.30
2841.84 (partial bid)
NO BID
5318.lo
5496.02
5175.82
Staff agreed with Purchasing and recommended splitting the order, thereby
receiving the low bids for the two different materials. The low bid for the
fungicide was Turf Grass in the amount of $3105.80. The low bid for weed killer
was W. F. Miller in the amount of $1988.00. The total bid price was $5093.80,
a sum lower than the total bids noted. Funds were appropriated in the grounds
maintenance budget for each of the golf courses.
Moved by Mrs. Stanley, supported by Mr. Kuhn to purchase
fungicide from the low bidder, Turf Grass, for $3105.80 and
purchase weed killer from the low bidder. W. F. Miller, for
1988.00; total purchase price for fungicide and weed killer,
$5093.80.
ROLL CALL VOTE:
AYES: Kuhn, Montante, Stanley, Walker, Houghten (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
POWER SAND TRAP RAKE - GLEN OAKS:
Bids were receiving by Purchasing for a power sand trap rake for Glen Oaks Golf
Course. They are as follows:
Company
Lawn Equipment
W. F. Miller
Wilkie Turf
Weingartz
Manufacturer Bid
Smithco $3,750.
Jacobsen 3,100.
Toro 4,202.
NO BID
3-3
(Commission Meeting, March 4, 1981)
In addition to grooming sand traps at Glen Oaks, the unit would be a backup for
maintenance of the BMX track.
Mr. Kipke explained that the above named equipment was tested at both Glen Oaks
and the BMX track last year. The Toro did well for track maintenance and
Smithco's was excellent. The Jacobsen could not perform on the track, was diffi-
cult to operate and very close to being unsafe. Based on last year's performance
tests, staff recommended purchasing from the second low bidder, Lawn Equipment,
for a Smithco priced at $3750•
There was $3500 budgeted in the 1981 Capital Equipment fund for the purchase.
The remaining $250 will be taken from the Capital Equipment surplus fund.
Moved by Mr. Houghten, supported by Mrs. Stanley to purchase
a Smithco power sand trap rake for Glen Oaks from the second
low bidder, Lawn Equipment, for $3750.
ROLL CALL VOTE:
AYES: Montante, Stanley, Walker, Houghten, Kuhn (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
FIVE GANG FAIRWAY MOWER - SPRINGFIELD OAKS:
Bids were received for the purchase of a five gang fairway mower. They are as
follows:
W. F. Miller Jacobsen $4,257.60
Wilkie Turf Toro 5,040.00
Lawn Equipment Roseman 5,495.00
Weingartz NO BID
Staff recommended awarding the purchase to the low bidder, W. F. Miller, for
$4,257.6o.
The Capital Equipment Budget has $3,500 budgeted for the item. The other $750
will come from the Capital Equipment surplus.
Mr. Kipke noted that the last unit of this type was also a Jacobsen which was
purchased in March, 1979, for $3,252.00.
Moved by Mr. Kuhn, supported by Mr. Houghten to purchase a Jacobsen
five gang fairway mower for Springfield Oaks Golf Course from
the low bidder, W. F. Miller, for $4,257.60.
ROLL CALL VOTE:
AYES: Stanley, Walker, Houghten, Kuhn, Montante (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3-4
(Commission Meeting, March 4, 1981)
MAINTENANCE BUILDING IMPROVEMENT - WATERFORD OAKS:
The following bids were received by Purchasing for lumber required to build a
40 x 40 addition to the maintenance building at Waterford Oaks:
Burke Lumber $3594.72
Church's 4022.62
Pine Lumber NO BID
Wallich Lumber 3781.78
Benson Lumber 4109.58
The maintenance building houses the Accounting Department and Technical Support
group. The space is needed for storage of materials and equipment repair.
Staff concurred with Purchasing and recommended purchasing from the low bidder,
Burke Lumber, in the amount of $3594.72. The project is a carry-over from 1980
and funds are available in the 1981 Capital Improvement Budget.
Moved by Mr. Houghten, supported by Dr. Montante to purchase
lumber for the maintenance building addition at Waterford Oaks
to the low bidder, Burke Lumber, for $3594.72.
ROLL CALL VOTE:
AYES: Stanley, Walker, Houghten, Kuhn, Montante (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
PICNIC TABLE REPLACEMENT BOARDS - ADDISON AND GROVELAND:
The following bids were received for 575 replacement boards for picnic tables at
Groveland and Addison:
Miracle $8050.00
Belson Mfg. 6785.00
Two Gun NO BID
Jack Golden & Assoc. 4973.75
Beck Rec'l. Sales NO BID
Herbert Jennings NO BID
The boards are 2 x 81s, #1 pine, pressure -treated, and finished with redwood stain.
Staff recommended awarding the purchase to the low bidder, Jack Golden & Associates,
for $4973.75. The amount in the 1981 Capital Equipment Budget for this item was
$4700. The $273.75 over budget would come from the Capital Equipment surplus.
Moved by Mr. Wilcox, supported by Mrs. Stanley to purchase
575 replacement boards for picnic tables at Addison and
Groveland from the low bidder, Jack Golden & Associates,
for $4973.75•
ROLL CALL VOTE:
AYES: Walker, Wilcox, Houghten, Kuhn, Montante, Stanley (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3-5
(Commission Meeting, March 4, 1981)
P.A. AND SOUND SYSTEM - GLEN OAKS:
Mr. Kipke explained that bids were requested from six companies for purchase and
installation of a public address, music, and video system for Glen Oaks. Two
bids were received:
TRA $10,011.00
Sound Engineering 6,362.00
Part of the specification read "complete installation by April 1, 1981." Several
vendors were unable to bid as they could not meet this deadline.
The system is for the whole building and includes monitoring the lOth tee by closed
circuit TV. The tee is a problem as it cannot be observed from the pro shop and
some people enter the course at that point and play the back 9 without paying
which, in turn, causes havoc in the schedule of the people finishing the front 9.
Prior to purchase, the equipment would be inspected by Stan Schantz of the
County's Radio Communications Department. $7,000 was appropriated in the budget for
the project.
Moved by Dr. Montante, supported by Mr. Houghten, to purchase
a public address and sound system for Glen Oaks from the low
bidder, Sound Engineering, for $6,362.00.
ROLL CALL VOTE:
AYES: Wilcox, Houghten, Kuhn, Montante, Stanley, Walker (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
SUMMER STAFF UNIFORMS:
The following bids were received by Purchasing for 80 dozen summer staff shirts.
They are the same style and color as was used last summer. The bids are as
follows:
Jack Gel] Co.
$72.00/doz.
x 80
doz. =
$5,760.
Krolik Corp.
$81.00/doz.
x 80
doz. =
$6,480.
Uniforms to You
$108.00/doz.
x 80
doz. =
$8,640.
Mr.. Kipke explained that the low bid did not meet specifications and the color
was not the same.
Staff recommended accepting the next lowest bid from Krolik Corporation at
$6,480 which includes printing. The same basic shirt was purchased from
Uniforms To You, Inc., in 1980 for $80.40/dozen.
Funds for the purchase were budgeted in the uniforms account of the general budget.
Moved by Dr. Montante, supported by Mrs. Stanley to
purchase 80 dozen summer staff shirts from the second
low bidder, Krolik Corporation, for $6,480.
3-6
(Commission Meeting, March 4, 1981)
ROLL CALL VOTE:
t
AYES: Houghten, Montante, Stanley, Walker, Wilcox (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
SHERIFF'S MOUNTED UNIT:
Mr. Reickel explained that the Commission had received correspondence from
Murray Chodak of the Oakland County Sheriff's Mounted Unit requesting consideration
for a $2000 honorarium to help defray expenses for patrolling Independence and
Addison this year.
In 1979, the Commission donated $500 to the Mounted Unit. Also, they were under
the impression they were to have receivedtwo (2) two-way radios donated to their
group in addition to the $500.
Mr. Kipke stated the Mounted Unit had patrolled both Addison and Independence on Sundays
for the past two years and it had been a very successful program. He said that
additional radios had been purchased and issued to the parks to ensure at least
one radio was available for the two officers while on duty. It had not been
the intention of the Commission to donate the two radios.
Mr. Kipke recommended appropriating $50 per two man team per Sunday or special
event visit for 1981. Based on the present scheduling, it would cost the
Commission $750 for services at Addison and $750 for services at Independence,
for a total of $1500. He further recommended that two (2) additional two-way
radios be purchased for an estimated.$1600. They would be retained by the parks
but made available for use by the Mounted Unit when they are in the parks.
Mr. Kipke assurred Commissioner Stanley that the radios would be purchased only
if the Mounted Unit did patrol this year.
Moved by Dr. Montante, supported by Mrs. Stanley to accept
staff's recommendation to appropriate $1500 to the Sheriff's
Mounted Unit for patrolling Addison and Independence this year
and also purchase two (2) two-way radios for an estimated
$1600 for use by the Mounted Unit while they are in the parks.
ROLL CALL VOTE:
AYES: Montante, Stanley, Walker, Wilcox, Houghten (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
CAPITAL IMPROVEMENT BUDGET:
Copies of the 1981 Capital Improvement Budget were distributed with the agendas
for Commission review.
t
Mr. Reickel explained there were only four new projects for 1981. They are as
follows:
3-7
(Commission Meeting, March 4, 1981)
1. Addison Oaks Entrance Renovation.
2. Upgrade heating and cooling system at Glen Oaks.
3. Upgrade heating and cooling system at the administration building
at Waterford Oaks.
4. Construct a Rampager water coaster at Groveland Oaks.
The encumbered funds for the 1981 Capital Improvement Budget were $946,899; new
projects, $203,022 for a total budget of $1,149.921.
Mr. Figa reviewed some of the 1980 completed projects, some 30-36 carry-overs
from 1980 and the new 1981 projects.
Discussion was conducted on the scope of the proposed projects.
Moved by Mr. Houghten, supported by Mr. Wilcox to approve
the 1981 Capital Improvement Budget.
ROLL CALL VOTE:
AYES: Stanley, Walker, Wilcox, Houghten, Montante (5)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
MANAGER'S REPORT:
---Winners of the Winter Photo Contest will be invited to the March 18 meeting
to accept their prizes. Eleven different awards will be given.
Ms. Pung said there were almost 600 entries, triple the amount of the first
contest. Robert Scott of Clarkston was the grand prize winner. The photos will
be displayed in the main lobby of the Courthouse during the month of March.
---Some 50-75 persons attended the Public Hearing on the Red Oaks Master Plan,
March 3, Madison Heights Council Chambers. Input from the meeting will be
studied and a final recommendation made to the Commission.
---Presented the Red Oaks Master Plan to the Madison Heights Democratic Club on
February 24.
---Will be in Wheeling, West Virginia, week of March 9. On Board of Regents and
an instructor for the Revenue Sources Management School. The school is sponsored
by the National Recreation and Park Association and North Carolina State University.
---Article pertaining to the solar heating system at the Wave Pool published in
Park Maintenance Magazine.
---Mr. Figa introduced Bob Lockhart, a CETA employee for 55 weeks in the Design
and Development section.
---Mr. Kipke introduced Kathy Arnold, intern from Central Michigan University,
who will be working on programming, the court complex, and the policy manual.
The meeting adjourned at 11:25 a.m.
Velma Austin 3 - 8 Betty est
Secretary Recor ng Secretary