HomeMy WebLinkAboutMinutes - 1981.09.16 - 38716OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 16, 1981
The meeting was called to order at 9:40 a.m. by Chairman Lewis E. Wint in the
Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis E. Wint, Secretary
Don Deni, Fred Houghten, George Kuhn, Pecky
Lewis, Jr., Joseph R. Montante, M.
D., Carol Stanley, Richard Wilcox.
COMMISSION MEMBERS ABSENT:
Vice Chairman Marjorie M. Walker
ALSO PRESENT:
Parks and Recreation
R. Eric Reickel, Manager
Jon J. Kipke, Assistant Manager
Charles Ross, Chief, Administrative Services
Joseph P. Figa, Chief of Design & Development
Janet Pung, Public Communications Officer
Arnold Johnston, Chief of Parks
Michael Thibodeau, Chief of Golf
James Mansfield, Golf Supervisor
Anne Clinton-Cirocco, Supervisor, YAC
Sheila Cox, Accountant
Bills & Childs
Don Childs, Architect
Oakland Township Park Commission
Peggy Johnson, Member,& Alice Tomboulian,
Staff Assistant
Anthony M. Franco, Inc.
Dorothy Langan, Account Executive
Daily Tribune
John Basch, Reporter
Chairman Wint welcomed Pecky Lewis,
Jr., the new Commission member, to the meeting
and introduced the guests.
APPROVAL OF MINUTES:
Moved by Mr. Houghten, supportedby
Mrs. Stanley, to approve
the minutes of the meeting of
August 5, 1981.
Motion carried.
Moved by Dr. Montante, supported by Mr. Kuhn, to approve
the minutes of the joint meeting between Genesee County
Parks and Recreation Commission and the Oakland County Parks
and Recreation Commission on August 13, 1981.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Deni, supported by Mr. Kuhn, to approve payment
of Vouchers 8-1 through 8-242, and 9-1 through 9-112.
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(Commission Meeting, September 16, 1981)
ROLL CALL VOTE:
AYES: Stanley, Wint, Deni, Houghten, Lewis, Kuhn, Montante (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
OPERATING STATEMENTS:
Moved by Mr. Kuhn, supported by Mr. Deni, to receive the
Operating Statements as of July, 1981.
Motion carried.
ACTIVITIES REPORT:
Moved by Mr. Houghten, supported by Mr. Deni to receive
the Activities Report for July and August, 1981.
Motion carried.
AMENDMENT TO THE 1981 BUDGET - TENNIS COMPLEX:
Mr. Ross requested that $4000 be transferred from the Contingency Account of the
total Operating Budget to the Tennis Complex for possible future expenditures.
He explained that in accordance with the 1981 General Appropriation Act, staff
was not to permit actual expenditures to exceed the specific appropriation without
approval from the Commission.
Discussion followed on revenue and expenditures at the Tennis Complex.
Moved by Dr. Montante, supported by Mrs. Stanley, to
transfer $4000 from the Contingency Fund to the Tennis
Complex.
ROLL CALL VOTE:
AYES: Wilcox, Wint, Deni, Houghten, Lewis, Kuhn, Montante, Stanley (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
BULLDOZER ENGINE REPLACEMENT - ADDISON OAKS:
Moved by Mr. Wilcox, supported by Mr. Deni, to approve
spending $2962.53 to purchase parts for an engine over-
haul of the 1968 Case Bulldozer at Addison Oaks; money
to come from the Operating Contingency Fund.
ROLL CALL VOTE:
AYES: Wint, Deni, Houghten, Lewis, Montante, Stanley, Wilcox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, September 16, 1981)
REPLACEMENT HEAT EXCHANGER/SPRINGFIELD OAKS WATER TOWER:
The following quotations were received to replace and install the heat exchanger
in the hot water boiler for the Springfield Oaks water tower:
Service Plumbing & Heating $2036.
Automatic Stoker Service 2500.
Ideal Heating Company 1920.
Mr. Kipke explained that the heat exchanger keeps the water in the tower heated
and keeps it from freezing.
Moved by Mr. Deni, supported by Mr. Wilcox to accept
the low quotation of Ideal Heating Company, $1920., to
replace and install the heat exchanger in the Springfield
Oaks water tower.
ROLL CALL VOTE:
AYES: Deni, Houghten, Lewis, Montante, Stanley, Wilcox, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
HEATING & COOLING RENOVATION/ADMINISTRATIVE OFFICE:
The following bids were received on August 17 for the installation of necessary
equipment and material for the renovation of the heating and cooling system for
the administrative office: They were taken because of the existing inefficient
system.
Base Bid *Alternate
Elbling & Sons $25,370. $ 917.
Service Plumbing/Heating 26,880. 1000.
W. T. Heaney 34,347. 1050.
*To supply and install an acoustically lined exhaust fan including discharge
duct and roof louver.
Mr. Figa said the work consisted of the removal of an existing furnace and
air-cooled condenser unit, floor register ducts and miscellaneous, installation
of two new furnaces, three air-cooled condensing units, thermostat
line to furnace, and any other necessary equipment and material required to
complete an efficient heating and cooling system.
Staff recommended awarding the contract to the low bidder, Elbling & Sons,
including the alternate for an amount of $26,287 plus a 5% contingency for a
total approved amount of $27,600.
There was $23,000 included -in the Capital Budget for this project. Mr. Ross
said the $4600 over budget would be transferred from monies budgeted for wetlands
acquisition at Independence Oaks.
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(Commission Meeting, September 16, 1981)
Moved by Mr. Houghten, supported by. Mr. Lewis, to award the
contract for heating/cooling renovation at the administrative
office to the low bidder, Elbling & Sons, for $25,370, include
the alternate of $917 and a 5% contingency for a total approved
amount of $27,600; the $4600 over budget to be transferred from
monies budgeted for wetlands acquisition at Independence Oaks.
Commissioner Deni felt the bids were much too high and suggested rebidding the
project. Commissioner Lewis indicated that due to the recent settlement with
the sheet metal union, it could be more costly to rebid.
ROLL CALL VOTE:
AYES: Houghten, Lewis, Montante, Wilcox, Wint (5)
NAYS: Kuhn, Stanley, Deni (3)
A sufficient majority having voted therefor, the motion carried.
HEATING/COOLING - GLEN OAKS:
Bids were received for the installation of the first phase of the heating/cooling
system (15 tons) for the banquet/restroom portion at Glen Oaks.
There was $40,000 included in the Capital Budget for this project, including
design fees. Only one bid was received for the project; $48,000 from Kapila.
Staff recommended rejecting the bid and rebidding the project due to budget con-
straints and lack of bidders. Staff will work with the architect, Hoyem-Basso,
to determine why more bidders did not submit proposals.
Moved by Mr. Lewis, supported by Mr. Kuhn to reject the bid
received for the installation of the first phase of the heating/
cooling system for the banquet/restroom portion of Glen Oaks
and rebid the project.
ROLL CALL VOTE:
AYES: Lewis, Kuhn, Montante, Stanley, Wilcox, Wint, Deni, Houghten (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
PHASE I CAMPING/ADDISON OAKS:
Bids were received on September 14 for the development of Phase I Camping at
Addison Oaks. The project was divided into two components: site development
and comfort/shower facilities.
The project consists of construction of 50 modern campsites with electrical and
water hookup, parking pads, parking, improvements to an existing access drive,
landscaping and other site amenities.
The shower/restroom, which includes the septic system will serve the new site
and a portion of future sites.
The consultant's estimated cost, including five alternates, was $599,525• Funds
for the project are through a matching Land and Water grant.
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(Commission Meeting, September 16, 1981)
(ADDISON OAKS PHASE I CAMPING, continued)
Bids received are as follows:
SITE WORK
Contractor Base Bid *Alt. #1 #2
Total Base Bid
#3 #4 #5 +Alt. 1-5
J. D. Armstrong
$395,150
$14,300
$2,760
$6,300
$15,000
$35,900
$469,410
Morrison Constr.
366,400
14,000
5,700
2,500
12,000
33,755
434,355
Fabello Constr.
330,643
13,625
1,821
1,500
14,032
29,233
390,854
'Harry Rosen
291,317
13,650
1,656
1,950
15,675
14,977
339,225
**Alternates
#1 Play area and Equipment
#2 Timber bollards to protect tile field and to separate pedestrian traffic from
vehicular traffic in staging area.
#3 680 linear feet of 6' wide trail.
#4 Concrete patio area of approximately 6' x 181.
#5 Access drive loop renovation.
*Low Bidder
Contractor
COMFORT STATION
Base Bid Alt. #1 Total + Alt.
Warren Construction
$155,500
$10,000
$165,500
John Stewart
143,700
20,000
163,700
Crest Construction
141,000
7,500
148,500
Waterford Construction
139,000
8,800
147,800
Danic Construction
131,990
8,288
14o,278
L. 0. Laver & Sons
127,600
7,235
134,835
Trimble-Stieb
124,975
6,890
131,865
Sheridan
122,130
7,300
129,430
*Kapila Construction
115,850
7,700
123,550
*Low Bid
**Alternate #1: To completely tile the building. The base bid includes
tiling shower portion only.
Staff recommended awarding the contracts as follows:
Site work to the low bidder, Harry Rosen with a base bid of $291,317, plus
alternates 1-5 ($47,908) for a total contract of $339,225 plus a 5% contingency
for an approved amount of $356,000.
The Comfort Station to the low bidder, Kapila Construction, with a base bid of
$115,850 plus Alternate #1 for $7,700 for a total contract of $123,550, plus a
5% contingency for an approved budget amount of $129,500.
The combined project amount is $485,500.
township officials.
The project has been reviewed with
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(Commission Meeting, September 16, 1981)
(ADDISON OAKS PHASE I CAMPING, continued)
The amount remaining in the current Capital Improvement Budget is $462,000.
Any additional funds will come from the 1982 Capital Improvement Budget.
Moved by Dr. Montante, supported by Mr. Deni, to approve
awarding the Site Work contract to the low bidder, Harry
Rosen, with a base bid of $291,317, include Alternates 1-5
for $47,908, plus a 5% contingency for a total approved amount
of $356,000; and award the Comfort Station to the low bidder,
Kapila Construction, with a base bid of $115,850, include the
alternate of $7700, plus a 5% contingency for a total approved
amount of $129,500; total combined project cost, $485,500.
The $23,500 over budget will come from monies budgeted from
the 1982 Capital Improvement Budget.
ROLL CALL VOTE:
AYES: Kuhn, Montante, Stanley, Wilcox, Wint, Deni, Houghten, Lewis,(8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
TEMPORARY REDUCTION IN GOLF FEES/SPRINGFIELD OAKS GOLF COURSE:
Mr. Thibodeau explained that after Labor Day, play at the Springfield Golf
Course is usually greatly reduced. He suggested reducing fees at Springfield
on an experimental basis as of September 21 and run until the end of the 1981
season.
The proposed fees are:
Regular Rates
9 holes 18 holes
$4.25 $6.75
Weekday
Reduction Rate Requested
9 holes
$3.25
18 holes
$5.25
Weekend rates after 4:00 p.m. only for 2 persons playing 9 holes plus a golf
cart:
Regular rate is now $17•
Reduction rate requested $13.
Moved by Mr. Kuhn, supported by Mrs. Stanley to approve
staff's recommendation for a temporary reduction in golf
fees at the Springfield Golf Course only.
Motion carried.
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(Commission Meeting, September 16, 1981)
PENN CENTRAL RIGHT-OF-WAY -- PAINT CREEK/CLINTON RIVER RECREATION TRAIL:
Peggy Johnson, Oakland Township Parks Commissioner and Alice Tomboulian, Staff
Assistant, gave a presentation on the Penn Central Right -of -Way (11.8 miles),
located in the City of Lake Orion; Orion, Oakland and Avon Townships; the City
of Rochester and Shelby Township, for use as a non -motorized recreation trail.
The intent is to develop the corridor with a bikeway, hiking, cross-country ski
trail, and bridle trail.
Ms. Johnson requested the Oakland County Parks and Recreation Commission work
with them in their continued effort to seek funds for the acquisition of the
Right -of -Way. She asked that a representative of the Parks and Recreation Com-
mission be appointed to serve on a task force of representatives from agencies
and levels of government involved with the project.
Commissioner Montante pointed out that the Parks Commission took a position on
the Right -of -Way some five years ago. He stated the Commission would be willing
to help coordinate the project but that there was a need for a single, local
entity to own the property and the operation and maintenance should be by the
local units involved in the project and not Oakland County.
Moved by Mr. Wilcox, supported by Mr. Deni, that Mr. Reickel
be a member or appoint a representative to the committee
seeking funding for the Penn Central Right -of -Way as a non -
motorized recreation trail.
Motion carried.
SOLEC LEASE:
Staff recommended renewal of the lease between the Oakland County Parks and
Recreation Commission and the League for the Handicapped -Goodwill Industries
to use certain areas of the Springfield Youth Activities Center during the
week from 8:30 a.m. to 2:30 p.m. The rent for 1982 would be $16,975 for a
non-consecutive 48-week term, a 10% raise over 1981.
Moved by Mr. Kuhn, supported by Mr. Houghten, that the
Commission approve and authorize the Chairman and Sec-
retary to sign the 1982 lease, in the amount of $16,975,
between the Oakland County Parks and Recreation Commission
and League for the Handicapped -Goodwill Industries, Inc.,
for use of certain portions of the Springfield Oaks Youth
Activities Center.
ROLL CALL VOTE:
AYES: Montante, Stanley, Wilcox, Wint, Deni, Houghten, Lewis, Kuhn (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, September 16, 1981)
GOLF DOME. INC.
Mr. Reickel stated that Golf Dome, Inc., had acquired two new partners and that
it would not affect the lease we have with them.
Due to crowded conditions at the Driving Range, Mr. Michael Thompson of Golf
Dome requested permission to erect an additional module to the existing building.
Golf Dome hired Bills & Childs Associates to work with them so that the integrity
of the park would be maintained and not detract from the concept.
Mr. Childs explained drawings of the module which would encompass 1,304 square
feet and would provide seating room for people waiting to get on the Driving
Range, and a small concession area.
Mr. Childs said the City of Madison Heights had requested that additional parking
be made available if the module was erected and asked the Commission to consider
possible solutions to the problem. Discussion was conducted on requesting that
the City grant a variance to allow parking at an adjacent shopping center parking
area.
Staff recommended the addition be approved, at no cost to the Commission, based
upon approval of the local jurisdiction.
Moved by Mr. Kuhn, supported by Mr. Deni, to approve the
concept of an additional module to the building at the
Red Oaks Driving Range at no cost to the Commission, based
on final clearance from the City of Madison Heights and
review by Oakland County Civil Counsel.
ROLL CALL VOTE:
AYES: Stanley, Wilcox, Wint, Deni, Houghten, Lewis, Kuhn, Montante (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
MANAGER'S REPORT:
---The City of Madison Heights assessed the Southeast Oakland Incinerator Authority
an additional $5000 per year for police and fire protection. John Lamerato,
General Manager of the SOIA requested that the Parks and Recreation Commission
share in the payment of the $5000. The Commission leases 19 acres from the SOIA
for the Red Oaks Golf Course and pays them $7000 annually.
Robert Allen, Civil Counsel, stated the Commission was under no obligation to
pay any of the additional assessment.
Staff recommended and the Commission concurred, to notify Mr. Lamerato that
they were in no position to participate in the additional assessment.
---The General Government Committee met on September 14 and discussed H. B. 4821,
a bill that would amend Section 1 of Act 265 to provide that if a county does not
(Commission Meeting, September 16, 1981)
have a county planning commission, the county board of commissioners could
appoint a member of a regional planning commission who is a resident of the
County to serve on the parks and recreation commission.
The County Executive sent correspondence to the Committee stating that by
virtue of the office, the County Executive should be made the tenth member of
the commission.
The General Government Committee recommended that H. B. 4821 be amended to
include the County Executive as the tenth member of the Parks and Recreation
Commission.
---Dan Stencil, Mobile Recreation Supervisor, invited the Commission to be costume
judges for a senior citizens Halloween Dance on October 30 at Waterford Oaks.
---Retirement party for Tony Guyer will be held on September 30 at the Silverdome.
---Next meeting: October 7, 1981.
Moved by Mr. Deni, supported by Mr. Wilcox, to adjourn
the meeting.
Motion carried.
The meeting adjourned at 12:07 P.M.
i
&ing
ecretary
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