HomeMy WebLinkAboutMinutes - 1982.04.21 - 38717OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 21, 1982
The meeting was called to order at 9:40 a.m. by Chairman Lewis W. Wint in the
Parks and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Harold Cousins, Jean Fox, George Kuhn, Pecky Lewis, Jr.,
Daniel Murphy, Richard Vogt.
COMMISSION MEMBERS ABSENT:
Vice Chairman Don Deni, Secretary Carol Stanley, Dr. Joseph Montante.
AI c.n PRFgFNT
Parks & Recreation
City of Madison Heights
Anthony M. Franco, Inc.
ANTHONY M. FRANCO, INC.
R. Eric Reickel, Manager
Jon J. Kipke, Assistant Manager
Joseph P. Figa, Chief, Design & Development
Janet Pung, Public Communications Officer
Michael Thibodeau, Chief of Golf
Arnold Johnston, Chief of Parks
Sheila Cox, Accountant
Dick Wiser, Design & Development Section
Kathy Allen, Public Communications Section
Eugene Kaczmar, City Councilman
Ed Burg, Director of Recreation
Tony Franco
Dorothy Langan, Account Executive
Mr. Franco made a presentation to the Commission on the background of his firm
and what has been accomplished since the firm was first hired by the Commission
in 1972, ie., successful passage of the last parks millage by a 62% majority
vote, recommended and participated in hiring a full time staff person, Janet
Pung, to handle the public communications program, wrote and produced first
issues of the quarterly Acorn publication, provides counsel to support Ms.
Pung's programs, provides media contacts and instrumental in reaching the key
public to let them know what the parks facilities have to offer.
Mr. Franco recommended that later in the year an audit be conducted of all
printed promotional material and felt it could be done within the framework of
his budget.
Due to the change in philosophy of federal and state government funding, Mr.
Franco stated that the most important thing to consider was the establishment
of a Parks Foundation to allow people the opportunity to donate gifts to the
Oakland County Parks and Recreation Commission and told of the importance of
donors receiving recognition for large contributions.
Chairman Wint said that he and Mr. Reickel had invited former parks commissioner,
Marjorie Walker who has been involved, and most effective, in recreation on
the state and national level, to do the necessary detail work to establish the
Foundation.
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(Commission Meeting, April 21, 1982)
Mr. Reickel said the Commission had appropriated $5000 in seed money to the
Franco firm in 1979 to start developing the Foundation.
Ms. Pung reviewed the public communications Quarterly Report.
TENTH MEMBER OF PARKS COMMISSION:
Chairman Wint said it was a pleasure and privilege to welcome Dan Murphy, County
Executive, as the tenth member of the Parks and Recreation Commission. He stated
that it was through Mr. Murphy's initiative, when he was a member of the then
Board of Auditors, that the Parks and Recreation Commission was formed. Mr.
Murphy served as a charter member of the Parks Commission. He was appointed to
the present commission by recent legislation mandating that the Chairman of
SEMCOG sit as the tenth member of the Oakland County Parks and Recreation
Commission.
EUGENE KACZMAR - RED OAKS COMMUNITY GARDENS:
Mr. Eugene Kaczmar, Madison Heights City Councilman, was present to explain to
the Commission his concept of a eight or nine -acre community gardens program on
the north end of the Red Run Drain between 13 Mile and Dequindre Roads.
Mr. Kaczmar explained he had received resolutions in support of the concept from
the 14 communities involved with the Drain.
Mr. Kaczmar said the project was planned to "help people out in economic times
like this" and proposed 240 garden plots, approximately 25' x 25' for use by all
Oakland County citizens.
He asked consideration from the Commission on the following points:
1. Extend liability insurance coverage to include the garden area.
2. Extend the existing road to the proposed garden area.
3. Extend the 2" water line to the garden area and install water
meters.
4. Erect a fence around the pumping station for security purposes.
Mr. Kaczmar felt that since the Commission was proposing future development of
the area, per Alternate #4 of the Red Oaks Master Plan, that the improvements
could be done at this point and would enhance future development.
Commissioner Kuhn explained that before anything was done, approvals would have
to be obtained from the U. S. Army Corpsof Engineers and the Inter -County
Drainage Board.
Mr. Reickel, while agreeing with the concept, could not recommend any expenditure
for this due to lack of capital funds and also, the fact that an engineering
study had not been done for the proposed development. He further stated that
the master plan did not call for development of the north end of the drain near
Dequindre.
Mr. Kaczmar told of the City of Livonia's similar and successful garden program.
Commissioner Murphy said that the County was in no position to expend money for a
specific, concentrated number of people. He stated his support of the gardening
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(Commission Meeting, April 21, 1982)
gardening program but felt the City of Madison Heights should assume responsibility
for the road and water problems.
Chairman Wint also supported the garden concept but pointed out that it was the
Commission's policy to not become involved in local programs. He said it had
been necessary to turn down other requests for aid from local communities in the
past and felt the Commission should stay consistent with that policy.
Mr. Kaczmar thanked the Commission for listening to his proposal and said the
City would appreciate any support extended to them.
Moved by Mr. Lewis, supported by Mrs. Fox to support the concept
of a community garden program on the Red Run Drain without any
financial involvement from the Oakland County Parks and Recreation
Commission.
Motion carried.
1981 AUDIT:
Mr. Don Van Loo of Janz & Knight was present to review the 1981 Audit. He reported
everything in order and complimented the Commission for its fiscal responsibility.
Mr. Van Loo said the Commission had a responsibility to be assured that its insur-
ance coverage was adequate. He suggested a meeting, once a year, with the in-
surance coordinator, and that the minutes of the meeting indicate that insurance
coverage was reviewed.
Moved by Mr. Lewis, supported by Mr. Murphy to receive the
1981 Audit Report of Janz & Knight.
ROLL CALL VOTE:
AYES: Wint, Murphy Cousins, Fox, Kuhn, Lewis (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
APPROVAL OF MINUTES:
Moved by Mrs. Fox, supported by Mr. Kuhn to approve the
minutes of the meeting of March 24, 1982, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Lewis, supported by Mr. Kuhn to approve payment of
Vouchers 3-215 through 3-251, and 4-1 through 4-75.
ROLL CALL VOTE:
AYES: Murphy, Cousins, Fox, Kuhn, Lewis, Vogt, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
OPERATING STATEMENTS (FEBRUARY) & FEBRUARY & MARCH ACTIVITIES REPORTS:
Moved by Mrs. Fox, supported by Mr. Cousins to receive the
Operating Statements as of -February, 1982, and the Activities
Reports from February and March, 1982.
Motion carried.
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(Commission Meeting, April 21, 1982)
PLANT MATERIAL:
Mr. Figa stated that funds were included in the 1982 Capital Improvement Budget
for tree plantings for the Glen Oaks and White Lake Oaks Golf Courses and the
Waterford Oaks BMX buffer plantings.
The plantings for White Lake Oaks and Glen Oaks are to define fairways and
buffers between greens and tees. The BMX planting is to begin the first
phase of a buffer between the BMX track and the adjacent residential area.
Bids were received from Greenland Market, Weigands, Lawrence Gilling, Marine
City Nursery, Howell Tree Farm and Christensens.
The low bidder for the Austrian Pines, Scotch Pine and Spruce was Lawrence
Gilling in the amount of $3,344. Breakdown is as follows:
White Lake Oaks $ 700
Glen Oaks 1420
W/O BMX 1224
$3344
The low bid for the arborvitae was Weigands Nursery in the amount of $330.
Staff concurred with Purchasing to award the bid to Lawrence Gillings for
$3344 and Weigands in the amount of $330 for a total bid cost of $3674. Final
award is subject to approval by staff for the quality of the plant material.
Moved by Mr. Lewis, supported by Mrs. Fox to purchase Austrian
Pines, Scotch Pine and Spruce from the low bidder, Lawrence
Gilling in the amount of $3344 and purchase the arborvitae from
Weigands Nursery in the amount of $330 for a total bid price of
$3344, subject to approval of plant material by staff.
ROLL CALL VOTE:
AYES: Cousins, Fox, Kuhn, Lewis, Vogt, Wint, Murphy (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
ALUMINUM PORTABLE BLEACHERS:
The following bids were received by Purchasing for two sets of aluminum portable
bleachers for Waterford Oaks Park. Each set is capable of seating 50 persons.
Outdoor Aluminum $681.00 $1362.00
Herb Jennings 792.00 1584.00
Dave Bang 844.75 1689.50
Dan Sorensen 679.00 1358.00
Mr. Kipke explained that the bleachers would be used mainly at the BMX track;
however, because they are lightweight and easy to move, they will also be used
for special events.
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(Commission Meeting, April 21, 1982)
Staff recommended awarding the bid to the low bidder meeting specifications,
Outdoor Aluminum, for $1362.
Mr. Kipke explained that Miracle's bid was low but their bleachers had a
fiberglass coating which is very easy to carve into.
There was $1700 budgeted for this purchase in the Capital Equipment Budget.
Moved by Mr. Lewis, supported by Mr. Cousins to purchase two
sets of aluminum bleachers from the low bidder meeting specifi-
cations, Outdoor Aluminum for $1362.
ROLL CALL VOTE:
AYES: Fox,Kuhn, Lewis, Vogt, Wint, Murphy, Cousins (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
SUMMER STAFF SHIRTS:
The following bids were received by
Purchasing
for staff shirts for
summer
employees%J6 8 dozen). Mr.
Kipke explained that
Allgraphics, the low
bidder, did not
meet specs ications.
American Silk Screen
$74.04/doz. =
$5,036.64
Pete Kanan
68.40/doz. =
4,651.20
Sauk Valley
126.00/doz. =
8,568.00
Allgraphics
73.68/doz. =
5,010.24
(LaCoste
Knit)
67.80/doz. =
4,610.40
Walking Billboards
(LaCoste
Knit)
77.88/doz. =
5,295.84
Broder Bros.
77.40/doz. =
5,263.20
Krohlik
78.60/doz. =
5,344.80
Sportscamp
(LaCoste
Knit)
117.00/doz. =
7,956.00
Mr. Kipke explained that three shirts were issued for each summer employee.
Each employee is required to put down a $20 deposit on their uniform and is
allowed to keep the shirts at the end of the season.
The shirts are budgeted for in each respective park's uniform account.
Moved by Mrs. Fox, supported by Mr. Cousins to purchase
68 dozen shirts for summer employees from the low bidder
meeting specifications, Pete Kanan, at $68.40 dozen for
a total bid price of $4651.20.
ROLL CALL VOTE:
AYES: Kuhn, Lewis, Vogt, Wint, Murphy, Fox, Cousins (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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7
(Commission Meeting, April 21, 1982)
BY-LAWS:
Per recent direction from the Commission, Mr. Reickel explained that the
By-laws of the Parks and Recreation Commission were changed, or additions made,
as follows:
I. Due to the addition of a tenth member, the number constituting
a quorum was changed from five to six.
2. Add: The Chairman may cancel a meeting by notifying the members
48 hours in advance.
3. Add: Meeting dates will be established at the reorganization
meeting in January.
Moved by Mr. Vogt, supported by Mr. Lewis to approve
the revised By-laws, as presented.
ROLL CALL VOTE:
AYES: Lewis, Vogt, Wint, Murphy, Cousins, Fox, Kuhn (7)
NAYS: (0)
FINAL AMENDMENT TO 1981 OPERATING BUDGET:
Moved by Mr. Lewis, supported by Mr. Kuhn that in accordance
with Public Act 621 of 1978, the Uniform Local Budgeting Act,
and with Section 15 of the 1981 General Appropriations Act of
the Oakland County Parks and Recreation Commission as adopted
December 3, 1980, the Operating Budget for 1981 shall be amended
by the transfer of $12,316 from the administration operating
budget to the operating budget of the four park units listed below:
Total Increase
Actual Budget Needed
Springfield YAC $175,982. $174,529• $ 1453•
Waterford Activ. Ctr. 147,075. 144,261. 2814.
Waterford Wave Pool 165,202. 158,748. 6454.
Mobile Recreation 175,381. 173,786• 1595•
TOTAL TRANSFER FROM ADMINISTRATION BUDGET $12,316.
Mr. Reickel explained that the amendment did not change the total 1981 Operating
Budget but only accomplished a transfer of funds among the park units involved.
ROLL CALL VOTE:
AYES: Vogt, Wint, Murphy, Cousins, Fox, Kuhn, Lewis (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, April 21, 1982)
SPRINGFIELD OAKS YOUTH ACTIVITIES CENTER: REPAIRS/IMPROVEMENTS:
Mr. Reickel explained that during the recent budget hearings, the Planning and
Building Committee authorized $75,000 for the YAC. At that time, a request was
made to the Committee for additional funds in 1983 for repairs and improvements
to the building.
The Committee requested that the improvements be discussed with the Parks and
Recreation Commission for alternate solutions and then report back to them.
Mr. Figa distributed a list of improvements made at the YAC during the last 10
years. They totaled $217,472 with a matching grant from the Department of
Natural Resources of $53,700 for property acquisition which made a grand total
of $271,172.
Staff recommended that due to demands on the 1/4 mill for operations and new
capital projects, any additional capital improvements for the YAC come from the
County's capital budget. A list of needed improvements with cost estimates was
also distributed.
Mr. Reickel stated that in spite of the some 5,000 to 7,000 in attendance at the
annual 4-H Fair and other successful activities, it has not been possible to
make the building self-supporting.
Discussion was conducted on the design of the building, cost of operation, and
needed improvements.
It was determined that an engineering study be made to see exactly what was needed
to be done about the decaying siding, the lighting, heating and sanitary facilities
so that the building could be a viable entity for the County and that the County
Board of Commissioners should put the improvements in its budget.
MANAGER'S REPORT:
---Recognition Banquet, Monday, May 10, Glen Oaks Golf Course Clubhouse.
---Former Commissioner Marjorie Walker requested that the Commissioners submit names
of people who might be interested in working toward the establishment of the Parks
Foundation.
---BMX starts May 1. The program has been so successful, it may be extended to
include Friday, as well as Wednesday and Saturday.
---Senior Citizens Summer Picnic and Swim, Waterford Wave Pool, June 4.
---Genesee County asked the Oakland County Parks and Recreation Commission to
co -host the annual "Park Districts" meeting, It is made up of parks and recreation
professionals throughout the country. Mr. Reickel requested the Commission
consider committing $500 toward the event.
Moved by Mr. Kuhn, supported by Mr. Cousins that the Oakland
County Parks and Recreation Commission co -host, with Genesee
County, the "Park Districts" meeting, June 24-26 and commit
an amount, not to exceed $500, for that purpose.
Motion carried.
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(Commission Meeting, April 21, 1982)
---A 24-year old jogger was found lying on the trails at Independence Oaks. He
died some 20 minutes after the EMS unit transported him to the hospital. An
autopsy report should be completed soon.
---Distributed flyer on the Therapeutic Section's Rainbow Camp this summer. Monica
Walch will be present at the next meeting to review the program.
---New general parks brochure was distributed.
The meeting adjourned at 12:03 P.M.
Betty uest
Recording Secretary
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