Loading...
HomeMy WebLinkAboutMinutes - 1982.05.05 - 38730OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING Mav S. 1982 The meeting was called to order at 9:45 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission Room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Secretary Carol Stanley, Harold Cousins, Jean Fox, George Kuhn, Pecky Lewis, Jr., Dr. Joseph Montante, Richard Vogt. COMMISSION MEMBERS ABSENT: Don Deni, Daniel T. Murphy ALSO PRESENT: Parks and Recreation Department of Public Works Daily Tribune APPROVAL OF MINUTES: R. Eric Reickel, Manager Jon J. Kipke, Assistant Manager Charles Ross, Chief, Administrative Services Joseph P. Figa, Chief, Design & Development Janet Pung, Public Communications Officer Arnold Johnston, Chief of Parks Michael Thibodeau, Chief of Golf Sheila Cox, Accountant Monica Walch, Therapeutic Recreation Supr. Daniel J. Stencil, Recreation Supervisor Milton Handorf, Director John Basch, Reporter Moved by Mrs. Fox, supported by Mr. Cousins, to approve the minutes of the meeting of April 21, 1982, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Kuhn, supported by Mr. Lewis to approve payment of Vouchers 4-76 through 4-294. ROLL CALL VOTE: AYES: Wint, Cousins, Fox, Kuhn, Lewis, Montante, Stanley (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. OPERATING STATEMENTS: Moved by Mr. Cousins, supported by Mr. Lewis to approve the Operating Statements as of March, 1982. Motion carried. 3 - 1 (Commission Meeting, May 5, 1982) GLEN OAKS - IRRIGATION PUMPS: The following bids were received by Purchasing for two vertical turbine pumps to be used in the capital project of upgrading the irrigation system at Glen Oaks: Gardener Pump Tait 8ECL-3 $2,882.00 Tait 6BCL-4 2,078.00 $4,960.00 Springkler Irrigation Jacuzzi-3 $4,395.00 Jacuzzi-4 2,656.00 $7,051.00 Hydrodynamics Tait 8ECM-3 $3,821.00 Tait 6BCL-4 2,641.00 $6,462.00 Kennedy Industries Valley IOMHE $6,126.00 Valley 6HMO 4,410.00 $10,536.00 Century Rain Aid $4,092.00 2,560.00 $6,486.00 Mr. Thibodeau explained that the pumps would be used for upgrading the irrigation system at Glen Oaks. One was a 10 hp and one a 50 hp. pump. The funds for the pumps will be taken from the Capital Improvement Budget in which $20,000 was allocated for Pumphouse Construction. The pumps are part of that project. Staff agreed with Purchasing to award to the low bidder, Gardener Pump, for $4,960. Moved by Dr. Montante, supported by Mr. Cousins to purchase two irrigation pumps for Glen Oaks from the low bidder, Gardener Pump, for $4,960. ROLL CALL VOTE: AYES: Cousins, Fox, Kuhn, Lewis, Montante, Stanley, Wint (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. WATERFORD OAKS - SHUFFLEBOARD COURT FENCING: The following bids were received for 365' of 4' green, fused vinyl fabric chain link fence including two baffles and one gate, to fence the shuffleboard courts at the Waterford Court Complex: 3-2 (Commission Meeting, May 5, 1982) SHUFFLEBOARD COURT FENCING - WATERFORD OAKS (continued): Mark Fence $3317. Zappie Fence 3836• Enguarde 4380. Anchor 4769. Mr. Figa explained that the intent of the project was to secure the shuffleboard area and prevent bikes and motorized vehicles from marking up the court area with tire marks. Mr. Figa further stated that there was a clerical error in the Mark Fence bid and it should have been $2767 instead of $3317• Staff recommended awarding the purchase to the low bidder, Mark Fence, for $2767. There was $3800 included in the Capital Improvement Budget for this project. Moved by Mrs. Fox, supported by Mr. Lewis to purchase 365' of 4' green, fused vinyl fabric chain link fence, including two baffles and one gate, to fence the shuffleboard court area at Waterford Oaks from the low bidder, Mark Fence, for $2767. ROLL CALL VOTE: AYES: Fox, Kuhn, Lewis, Montante, Stanley, Wint, Cousins (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. TRACTOR - WATERFORD OAKS: Mr. Kipke explained that the following bids were received by Purchasing for a replacement tractor for Waterford Oaks: William Sell Kubota 25 hp (New) $8100. King Bros. Kubota 25 hp (New) 7000. C & J Kubota 30 hp L295 (New) 6100. Rosey Bros. Kubota 25 hp 7300. Fraiser Yen 25 hp 7795• Mr. Kipke explained that the present tractor was very old and our equipment mechanic had recommended it be replaced rather than be repaired. The mechanic had stated it needed a total engine overhaul which would cost over $2000. He did not feel the machine was worth the investment. The tractor would be used primarily for maintenance of the bicycle moto cross track. Staff investigated prices of used tractors but they proved to be old enough that we couldn't be guaranteed replacement parts. It was determined to purchase a small Kubota 30 hp tractor which was a better buy than the used tractors that were priced. 3-3 (Commission Meeting, May 5, 1982) Staff recommended purchasing from the low bidder, C & J for $6100. The funds would be taken from the BMX Operating Equipment balance. Discussion followed on purchasing American made versus foreign made products. Moved by Mr. Kuhn to table and re -advertise for bids. The motion failed for lack of support. Mr. Kipke explained there was a time problem and suggested approving the purchase and include an approved price range as he felt the American made product would run closer to $8000. Mr. Reickel suggested that, in future, the Commission seek both American and foreign prices. Mr. Kipke checked with the County Purchasing Department on American made tractors. He was told that neither Case, John Deere or Ford made a tractor under 40 hp in this country. Moved by Mr. Lewis, supported by Mr. Cousins to purchase a 30 hp Kubota tractor for Waterford Oaks from the low bidder, C & J, for $6100 and staff research the problem of how to handle American versus foreign made products and report back to the Commission at a later date. ROLL CALL VOTE: AYES: Montante, Wint, Cousins, Lewis (4) NAYS: Stanley, Vogt, Fox, Kuhn (4) A sufficient majority not having voted therefor, the motion failed. Mr. Handorf, Director of Public Works, stated the County Executive's office would continue to support the policy of awarding to the low bidder because of its fiscal responsibility to the taxpayers of Oakland County. Moved by Mr. Vogt, supported by Mr. Kuhn that staff research, over and above the Purchasing Department of Oakland County, to see if there is an American made tractor with the specifi- cations as outlined. Commissioner Lewis suggested spending the $2000 to get the present tractor repaired so that it would be operational for this season. Mr. Vogt withdrew his motion and Mr. Kuhn withdrew his support to the motion. Moved by Mr. Vogt, supported by Mr. Kuhn to repair the present tractor and staff research prices for American made products. ROLL CALL VOTE: AYES: Stanley, Vogt, Wint, Cousins, Fox, Kuhn, Lewis, Montante (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3-4 (Commission Meeting, May 5, 1982) MOBILE RECREATION - TIMING EQUIPMENT: Dan Stencil, Mobile Recreation Supervisor, gave a brief presentation on the background of the bicycle motocross program. The BMX track, located behind the Wave Pool, is in its eighth season and for the last two years has had a formal program spearheaded by a group of some 50 volunteers. Races are held on Wednesday and Saturday from May 1 through September 25. The following bids were received by Purchasing for timing equipment for the BMX track. $10,000 was included in the Operating Equipment Budget for the purchase. Timing Products Chronomix $2994.06 Maric, Inc. Maric 2787.00 Bauman Running Center Chronomix 2808.40 In its explanation of the bids, Purchasing stated that the Maric unit was AC operated only and did not have a battery capability. They, along with Parks and Recreation staff, recommended purchasing from the second low bidder, Bauman Running Center, for $2808.40. Mr. Stencil explained that the equipment prints out the time as the riders go across the finish line and then the information is posted. He further stated that the equipment would accomplish in one-half hour what it took employees to do manually in two hours. The timer will also be used for foot races and cross- country ski races. Moved by Mr. Kuhn, supported by Mrs. Stanley to purchase timing equipment for the Waterford Oaks BMX track from the second low bidder, Bauman Running Center, for $2808.40. ROLL CALL VOTE: AYES: Kuhn, Lewis, Montante, Stanley, Wint, Cousins, Fox (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. SPRINGFIELD OAKS - LICENSE FOR JAMES HARVEY DAVIS HOME: Mr. Reickel requested approval to renew a license to the Springfield Township Historical Society to continue renovation of the 100-year old James Harvey Davis home located on the Springfield Oaks Golf Course property. Moved by Mr. Cousins, supported by Mrs. Fox to authorize the Chairman to sign the agreement with the Springfield Town- ship Historical Society to continue renovation of the James Harvey Davis home located on the Springfield Oaks Golf Course property contingent on holding the Commission harmless for any liability. ROLL CALL VOTE: AYES: Lewis, Montante, Stanley, Wint, Cousins, Fox, Kuhn (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3-5 (Commission Meeting, May 5, 1982) THERAPEUTIC RECREATION: Monica Walch, Therapeutic Recreation Supervisor, explained how she had been hired one year ago to initiate and coordinate with local recreation agencies in providing recreation programs for the adaptive special populations in Oakland County. Ms. Walch stated a "Camp Rainbow" program was planned for this summer. It will be a day camp for special populations, ages 4 and up. It is a recreation based camp that will augment the education -oriented SCAMP programs in Oakland County. The camp for the north end of the County will be held at Waterford Oaks. It will also be held for three weeks in Southfield, three weeks in Farmington Hills and two weeks in Oak Park. The camp will run from 9:30 a.m. to 3:30 p.m. daily and will cost $30 a week per person. OAKLAND COUNTY MOUNTED DIVISION: Chairman Wint stated that he, Mr. Reickel and Mr. Johnston met with representatives of the Oakland County Mounted Division. The unit will patrol again this year on Sundays at Addison Oaks and Independence Oaks Parks and any special event where crowd control is needed. Mr. Wint praised the Mounted Division for its professionalism when patrolling in our parks. WATERFORD OAKS ACTIVITIES CENTER: Mr. Figa presented a model of the proposed facade for the Waterford Oaks Activities Center. The new front will be cement block and wood and the block will be painted a cream color. GARDENS - RED RUN DRAIN PROPERTY: Commissioner Kuhn reported that he was working with the City of Madison Heights regarding the planting of gardens on the Red Run Drain property. Providing the Inter -County Drainage Board approves the project and if the City of Madison Heights assumes responsibility for liability, security, administration and all costs, the gardens will become a reality. Mr. Kuhn explained that the Drain Commission could not bear any costs for the project. MANAGER'S REPORT: ---Last year we gave approval to Tom Walker of the Lake Orion area to farm 100 acres of the Orion Oaks property for $15 per acre; however, due to the time frame, Mr. Walker was unable to initiate the project. He requested approval again this year under the same conditions for one year only. Moved by Mr. Cousins, supported by Mr. Lewis to allow Tom Walker to plant 100 acres at Orion Oaks for one year only at $15 per acre, contingent upon his holding the Commission harmless for any liability. Motion carried. 3-6 (Commission Meeting, May 5, 1982) MANAGER'S REPORT ( CONTINUED): ---"Special Park District Forum," June 24-26, co -hosted by the Genesee and Oakland Counties Parks and Recreation Commissions. ---The vendor at the Red Oaks Driving Range pro shop requested that they be allowed to continue to operate during the summer season and offered $400 per month to do so. Mr. Reickel recommended they be allowed to operate providing they hold the Commission harmless for any liability. Moved by Mr. Kuhn, supported by Mr. Vogt to approve the concept of allowing the vendor to operate during the summer season at the Red Oaks Driving Range for $400 per month contingent upon him holding the Commission harmless for any liability. The final agreement will be available for approval at the next meeting. Motion carried. ---Recognition Banquet, May 10, Glen Oaks Clubhouse. ---UPCOMING EVENTS: -- Two -man Best Ball Tournament, Springfield Oaks Golf Course, May 22. -- Two -man Scramble Tournament, White Lake Oaks Golf Course, June 5. -- Boating safety and rough water survival program at Wave -Action Pool, June 5, 8 a.m. - noon. -- 3rd Annual Boys High School Tennis Tournament, May 22 and 23, Waterford Court Complex. -- Adult Memorial Day Tennis Open, May 28-31. -- Junior Invitational Tennis, Mixed Open, June 12 and 13. -- Southeastern Michigan Tennis Association Qualifier, June 11-18. -- The Silver Lake Ski Club will host a water ski show on Stewart Lake at Groveland Oaks on June 6. -- 400 participants at BMX races on May 1. -- The Michigan Regional Cerebral Palsy Games will be held at Eastern Michigan University in Ypsilanti, May 20-23. The "Mighty Oaks," sponsored by the Oakland County Parks and Recreation Commission, will participate in the event. -- Deadline for entries in the Spring Photo Contest is June 1. FOOD AND BEVERAGE CONTRACT: Commissioner Stanley questioned the interpretation of the Concession Agreement as to when people are required to use the concessionaire's food and when they can prepare their own food for use at our facilities. 3-7 Commission Meeting, May 5, 1982) Mrs. Stanley asked when the Agreement expired and when it was to be re- negotiated. Mr. Reickel explained that the Agreement was first signed in 1974 and origi- nally was a 5-year Agreement with a 5-year option. There was an additional five years awarded because the firm had invested $40,000 in a liquor license at Springfield Oaks and it had resulted into a 15-year agreement that states after the lOth year, the percentages are to be re -negotiated. Mr. Ross read the following from the Agreement: "Term .......Providing Operator shall not be in default under the terms and conditions of this Agreement, it shall have the right at its option to extend the term of this Agreement for an additional ten (10) year period, to expire December 31, 1988, except the percentages of the last five years of this contract, 1984-1988 are to be negotiated within ninety (90) days after December 31, 1983 or Agreement becomes null and void." Meeting adjourned at 11:40 a.m. Carol Stanley Secretary 4ettGuest Recording Secretary 0 3-8