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HomeMy WebLinkAboutMinutes - 1982.11.10 - 38732OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING November 10, 1982 The meeting was called to order at 9:50 a.m. by Chairman Lewis E. Wint in the Parks and Recreation Commission Room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Don Deni, Jean Fox, George Kuhn, Pecky Lewis, Dan Murphy, Richard Vogt. COMMISSION MEMBERS ABSENT: Secretary Carol Stanley, Harold Cousins, Joseph R. Montante, M. D. ALSO PRESENT: Parks and Recreation R. Eric Reickel, Manager Jon Kipke, Assistant Manager Charles Ross, Chief, Administrative Services Joseph Figa, Chief, Design & Development Michael Thibodeau, Chief of Golf Arnold.Johnston, Chief of Parks Sheila Cox, Accountant Ray Delasko, Supervisor, Independence Oaks Dan Stencil, Recreation Supervisor Interns: Sonya Lemon, Lori Hart, Sue Ann Kopmeyer Board of Commissioners Jack McDonald Richard Kuhn, Commissioner -elect Anthony M. Franco, Inc. Dorothy Langan, Account Executive Raupp Campfitters, Inc. Steve Parker Tomlinson, Harburn, Yurk & Gerald E. Harburn, Joan McCrary, Associates Joe Wizynajtys Groveland Township Norman Miller, citizen Dick Hamilton, citizen Chairman Wint welcomed the visitors to the meeting. PUBLIC COMMUNICATIONS ANNUAL REPORT: In the absence of Janet Pung, Dorothy Langan of Anthony M. Franco reviewed the Annual Public Communications Report with the Commission. She highlighted the activities of the Parks and Recreation Commission, as well as the support ser- vices provided by Franco. A report will be compiled for the next meeting showing the amount of newspaper space we have received and the amount it would have cost to purchase that amount. DAVISBURG DAM: Mr. Figa explained that this office had received correspondence from the Water Management Division of the Department of Natural Resources regarding their recent inspection of the Davisburg Dam. It indicated that the basic structure was in fair to good condition but they were concerned with the reports of overtopping during the last few years. 3-1 (Commission Meeting, November 10, 1982) They referred to a report, directed by the Board of Commissioners and completed by the Drain Commission in 1975, which indicated that the spillway was inefficient. The DNR agreed with this report. Costs were estimated at approximately $180,000. A second preliminary report completed by the County Engineering office also recommended modifications to the dam to incorporate additional spillway capacity. A third review recently completed by the engineering consultants to Springfield Township also indicated deficiencies in three areas: 1. Outlet and inlet pipes appear to be inadequate. 2. Sluice gate is not of the proper type. 3. Ground water may indicate lake water flowing through embankment. Mr. Reickel explained that the site was previously owned by the Road Commission and was sold to the County through a Land and Water grant. It was originally an '.earthen dam and the present structure was rebuilt by Parks and Recreation in 1966. It is leased by Springfield Township and is used as a swimming and picnic area. Mr. Figa stated that as owners of this structure, we are required by "The Liability and Water Rights as Applies to Dams" Act to correct deficiencies and would be liable for damages to property in case of failure. It was noted that the pipe that goes underneath the railroad restricts the flow from the dam at high water. Discussion followed on the dam. It was suggested that if something were to be done, it should be a joint venture between the rail- road, Springfield Township, and Oakland County Parks and Recreation Commission. The Commission directed that the problem be referred to the Drain Commission for review and study. Mr. Figa will keep Springfield Township officials apprised of the situation. PROJECTS UPDATE: Mr. Figa said that work on the bathroom/shower facility at Groveland Oaks was completed except for a few minor items. He hopes to have it open by mid -summer, 1983, after the grass is established. Work progressing nicely on dredging project at Groveland. May be doing some additional work. The fencing project on the north boundary of Addison Oaks should be completed as of today. The final phase of fencing will be budgeted in 1983. PROGRAM SUMMARY FOR 1982 - WATERFORD OAKS BMX: Dan Stencil reviewed the 1982 BMX program and the financial statement of the Volunteer Association. Participants increased from 6,000 in 1981 to 12,000 in 1982. Revenues increased from $28,695 in 1981 to $39,554 in 1982. Waterford Oaks hosted 21 sanctioned races, 12 recreational races and three special event races which attracted participants from all regions of the United States. Mr. Stencil said our program was "viewed nationally as a model of how a 'grass roots' volunteer group can work cooperatively with a government agency to develop and provide a quality BMX program." 3-2 (Commission Meeting, November 10, 1982) Mr. Stencil noted that any equipment purchased by the volunteer association for the track becomes the property of Oakland County Parks and Recreation. Mr. Stencil explained how scouts from Explorer Post 608 were sponsored by Fleet Ambulance and donated their services for emergency medical situations at the track. He asked the Commission to consider donating $500 to Explorer Post 608 as the scouts had donated in excess of 200 hours to the program. The money would be used to send scouts to the National Convention this year. Mr. Stencil said if we had to pay for the services, it would have cost $28 per hour. Mr. Kipke explained that we were required to have an ambulance on the grounds during races and that Fleet Ambulance had worked successfully in conjunction with the volunteer group. OAKLAND COUNTY SPECIAL OLYMPICS: Mr. Reickel stated he had received a request from Nancy Moran of Oakland County Special Olympics to conduct their Winter Games at Independence Oaks this year. He suggested a flat fee of $100 again be charged. Moved by Mr. Lewis, supported by Mrs. Fox to grant permission to conduct the Oakland County Special Olympic Winter Games at Independence Oaks on January 29, 1983, for a fee of $100. The alternate date will be February 5, 1983. ROLL CALL VOTE: AYES: Kuhn, Lewis, Murphy, Wint, Deni, Fox (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. APPROVAL OF MINUTES: Moved by Mr. Kuhn, supported by Mr. Lewis, to approve the minutes of the meeting of October 6, 1982, as written. Motion carried. APPROVAL OF VOUCHERS: Moved by Mr. Lewis, supported by Mr. Deni to approve payment of Vouchers 10-1 through 10-260. ROLL CALL VOTE: AYES: Lewis, Murphy, Wint, Deni, Fox, Kuhn (6) NAYS: (0) 3-3 (Commission Meeting, November 10, 1982) A sufficient majority having voted therefor, the motion carried. OPERATING STATEMENTS: Moved by Mr. Kuhn, supported by Mrs. Fox to receive the Operating Statements as of September, 1982, as submitted. Motion carried. PROPERTY ABUTTING GROVELAND OAKS: Mr. Gerald Harburn of Tomblinson, Harburn, Yurk & Associates of Flint, gave a presentation on a parcel of land that abuts the northerly border of Groveland Oaks. Mr. Harburn was retained by the owners of the property to make the proposal to the Commission. Mr. Harburn gave a slide presentation and explained their site analysis, con- ceptual diagrams and schematic Master Plan. He stated that three options were explored for consideration: 1. Recreational/Housing Extensions Restoring the existing abandoned 9 hole golf course and completing an additional 9 holes and limited condominium residential development. 2. Residential extensions by parceling property into varying sizes of 10-30 acres. 3. Recreational/Park Extensions Campground expansion for both modern and rustic sites, nature studies, wildlife observation, hiking and exercise trails, plus winter activities of tobogganing, skating, and cross country skiing with connecting routes to the Holly State Recreation Area. Mr. Harburn suggested that Option 3 would be most amenable to the site. Chairman Wint questioned whether property owners in the existing residential area would be agreeable to any further development of Groveland Oaks. Mr. Norman Miller, one of the property owners who resides in the subdivision, said the residents had expressed no opposition to selling the property to Oakland County Parks. Mr. Dick Hamilton, one of the property owners, stated that the owners wished to have the land acquired by the Parks and Recreation Commission and that they would make every effort to come up with terms that would be mutually agreeable. AMENDMENT TO THE OPERATING BUDGET: Moved by Mr. Murphy, supported by Mr. Deni, that in accordance with the 1982 Appropriations Act, the 1982 ( BMX Operating Budget be increased by $15,000, transferred from the Operating Contingency Fund, for a total BMX Operating Budget of $48,700. 3-4 (Commission Meeting, November 10, 1982) ROLL CALL VOTE: AYES: Murphy, Vogt, Wint, Deni, Fox, Kuhn, Lewis (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. WHITE LAKE OAKS - CROSS COUNTRY SKI EQUIPMENT: Mr. Kipke stated that the following bids were received by Purchasing for cross country ski equipment at White Lake Oaks. Raleigh Bike and Sport $3,428.00 Dunham's Sporting Goods 2,530.70 Raupp Campfitters 2,275.29 Don Thomas Sptg. Goods 2,400.00 The equipment consists of 40 sets of skis, 50 sets of poles, 37 pair of boots, 2 bindings and 50 pair of heel plates. It is needed to expand the selection available, especially for youth, at White Lake Oaks. There was $3,000 included in the Capital Equipment Budget for this purchase. Staff recommended purchasing from the low bidder, Raupp Campfitters, for $2.275.29. Moved by Mr. Vogt, supported by Mr. Kuhn to purchase cross country ski equipment for White Lake Oaks from the low bidder, Raupp Campfitters, for $2,275.29. ROLL CALL VOTE: AYES: Wint, Deni, Fox, Kuhn, Lewis, Murphy, Vogt (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. CROSS COUNTRY SKI RENTALS - INDEPENDENCE OAKS: Mr. Reickel stated that Independence Oaks Supervisor, Ray Delasko, had solicited bids for providing a ski rental program at Independence Oaks and received one from Raupp Campfitters, who does extensive contract work with the Metro Parks. Raupp proposed to run the entire rental program for three years with staff provided by them, and pay Oakland County Parks and Recreation Commission 50% of the gross rentals. Mr. Kipke felt it was prudent to go with a leased program at Independence Oaks to determine if the program is successful without committing large capital expenditures. Discussion followed on several aspects of the rental agreement. Mr. Delasko felt the program would generate more revenue and would provide a service to those families who could not afford to purchase their own equipment. 3-5 (Commission Meeting, November 10, 1982) Moved by Mr. Murphy, supported by Mr. Kuhn to go into agreement with Raupp Fampfitters to conduct a cross country ski rental program at Independence Oaks, contingent upon approval of the contract by Civil Counsel. Mr. Reickel commended Mr. Delasko for his efforts in initiating the program. ROLL CALL VOTE: AYES: Deni, Fox, Kuhn, Lewis, Murphy, Vogt, Wint (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. MANAGER'S REPORT: ---The Commission was successful in its efforts to get .2466 of the 1/4 mill for 1983 rather than .2405 as recommended by the Finance Committee of the Board of County Commissioners. The difference amounted to $87,000. ---Called attention to the Wave Pool Survey conducted by a Dallas firm who was commissioned by a client to do a study. Will be helpful in determining future policies and procedures. ---Oakland County's Property Management Staff inquired as to whether or not we would be interested in putting our 1.04 acres located in White Lake Township up for sale on a land contract because a cash sale would not be tune with the present market. Staff had to objection to this request. Moved by Mr. Kuhn, supported by Mrs. Fox to sell the 1.04 acres located in White Lake Township on a land contract. ROLL CALL VOTE: AYES: Fox, Kuhn, Lewis, Murphy, Vogt, Wint, Deni (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. ---Hearing on H.B. 6008 which is to create a Department of Recreation, Tourism and Culture, will be held on November 18, 10:30 a.m., Room B, Capitol Building. ---Received a gift of 950 pounds of bird seed from Eldon's Hardware. Its value would be $285 to $300. Will send a letter of appreciation to them. ---A recent issue of Recreation Resources Magazine featured the Waterford Oaks Wave Pool. WaveTek received permission from them to use the article in a promotional brochure. ---Had a successful costume and "Paint a Pumpkin" contest at the Oakland Mail for Halloween. ---Platform tennis leagues are proving successful. 3-6 (Commission Meeting, November 10, 1982) ---Mr. Figa explained that approximately two years ago, we sold the house on the Ellis property in Springfield Township, adjacent to Springfield Oaks. Two or three outbuildings, which we had planned to demolish, remained on the property. Mr. and Mrs. Vergin, residents of Springfield Township, who presently lease acreage from the Commission to plant in crops, asked permission to remove the outbuildings from the property. The Commission had no objection to this proposal and will send written permission to do so. Mrs. Vergin noted they had leased 31 acres from the Commission and only about 22 acres were tillable. She asked that it be reflected in their next lease agreement with the Commission. CHEMICALS FOR SNOWMOLD CONTROL - ALL GOLF COURSES: Mr. Thibodeau reported that the following bids were received by Purchasing for chemicals for snowmold control at all golf courses: Lawn Equipment $1,332.00 Benham Chemicals 1,467.60 Turf Grass 1,412.28 W. F. Miller 1,486.°0 Staff recommended purchasing from the low bidder, Lawn Equipment, for $1,332.00. Funds for the expenditure were included in each golf course's Grounds Maintenance Budget. Moved by Mr. Lewis, supported by Mr. Vogt to purchase chemicals for snowmold control at all golf courses from the low bidder, Lawn Equipment, for $1,332.00. ROLL CALL VOTE: AYES: Vogt, Wint, Deni, Fox, Kuhn, Lewis, Murphy (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Moved by Mr. Lewis, supported by Mrs. Fox to go into Executive Session to discuss a property proposal. Motion carried. The Commission went into Executive Session at 12:00 noon. The meeting reconvened at 12:50 p.m. A meeting was scheduled to review the 1983 proposed budget for Wednesday, November 17, 9:30 a.m. 3 - 7 (Commission Meeting, November 10, 1982) Moved by Mr. Deni, supported by Mr. Vogt to adjourn the meeting. Motion carried. The meeting adjourned at 1:00 p.m. r� Betty Gu t Recording Secretary M.