HomeMy WebLinkAboutMinutes - 1982.09.01 - 38735OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 1, 1982
The meeting was called to order at 9:45 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Secretary Carol Stanley, Harold Cousins, Jean Fox, George
Kuhn, Pecky Lewis, Richard Vogt.
COMMISSION MEMBERS ABSENT:
Vice Chairman Don Deni, Dr. Joseph Montante, Daniel T. Murphy.
ALSO PRESENT:
Parks and Recreation
Anthony M. Franco, Inc
Daily Tribune
Farmington Hills
APPROVAL OF MINUTES:
R. Eric Reickel, Manager
Janet Pung, Public Communications Officer
Joseph Figa, Chief, Design & Development
Charles Ross, Chief, Administrative Services
Sheila Cox, Accountant
Arnold Johnston, Chief of Parks
Dan Stencil, Recreation Supervisor
Bonnie Heitsch, Design & Development
Dick Wiser, Design & Development
Dorothy Langan, Account Executive
John Basch
Nicholas Spicer
Moved by Mr. Lewis, supported by Mrs. Stanley, to approve
the minutes of the meeting of August 18, 1982 as written.
Motion carried.
APPROVAL OF VOUCHERS:
Moved by Mr. Lewis, supported by Mrs. Stanley to approve
payment of Vouchers 8-166 through 8-293.
ROLL CALL VOTE:
AYES: Wint, Cousins, Fox, Kuhn, Lewis, Stanley (6)
NAYS: (0)
A sufficient majority having\oted therefor, the motion carried.
OPERATING STATEMENTS & ACTIVITIES REPORT:
Moved by Mrs. Fox, supported by Mr. Cousins to receive the
Operating Statements as of July, 1982 and the Activities Report
as of July, 1982.
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(Commission Meeting, September 1, 1982)
Commissioner Stanley said she had attended a convention recently and a lady from
the southern part of the County asked that she pass on a message of commendation
for Independence Oaks; for the staff, the cleanliness of the park and the overall
beauty of it.
Motion carried.
GROVELAND OAKS - STEWART LAKE DREDGING:
Mr. Figa reported that bids were received on August 25 for the dredging project for
Stewart Lake at Groveland Oaks. The work would primarily consist of the removal
and disposal of some 86,000 cubic yards of material from Stewart Lake, and replacing
sand in the beach area, as required. The project was initiated to improve the
quality of Stewart Lake which, over the years, has deteriorated due to the build-
bPdgets�or'tmc kprojeds, etc. There was $150,000 budgeted in the Capital Projects
t.
The bids are as follows:
Base Bid
-Alternate
Aquatic Service, Inc.
Irregular Bid
--
Busch Oceanographic
$237,000
None
E & E Construction
149,000
$12,000
Luedtke Engineering Co.
174.700
12,000
P & M Marine
149,200
14,000
Purves Excavating
112,780
12,000
Harry Rosen's Bulldozing
241,825
10,500
F. Weisel Excavating
Irregular Bid
*Replacing 2,000 cubic yards of sand at the beach area
Staff recommended awarding this project to the low bidder, Purves Excavating,
in the amount of $112,780, include the alternate of $12,000, plus a 5% contingency
of $6200 for a total project cost of $130,980.
Moved by Mr. Cousins, supported by Mr. Lewis to award the
contract for the dredging of Stewart Lake to the low bidder,
Purves Excavating, in the amount of $112,780, include the
alternate of $12,000 for replacing 2,000 cubic yards of sand
at the beach area, and include a 5% contingency of $6200 for
a total project cost of $130,980.
ROLL CALL VOTE:
AYES: Cousins, Fox, Kuhn, Lewis, Stanley, Wint (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
RED OAKS - LANDSCAPE IMPROVEMENTS:
Mr. Figa reported that the following bids were received for Phase I Landscape
Improvements at the Red Oaks Clubhouse:
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(Commission Meeting, September 1, 1982)
Base
*Alternate #1
**Alternate #2
Total
Designed Landscaping $11,092.98
$824.00
$7,540.98
$19,457.96
C & H Spraying 7,819.00
500.00
700.00
9,019.00
Hoffman Nursery 8,653.00
443.00
407.00
9,503.00
-Alternate #1 - To remove existing asphalt.
`-Alternate #2 - Additional planting adjacent to Clubhouse.
Mr. Figa further explained that no landscaping around the Clubhouse was included
at the time of construction. The Phase would include plant materials, minor
grading changes and earthen mounds.
Staff recommended awarding the contract to the low bidder, C & H Spraying, in
the amount of $7,819 with Alternate #2 of $700, plus a 5% contingency of $500
for a total project cost of $9,019. Removal of asphalt will be done with Technical
Support crews.
There was $5000 budgeted in the Capital Improvement Budget for this project, however,
the work is much more extensive than originally planned. It was recommended
that the difference of $4,019 be transferred from the Red Oaks Fencing Project
which has a balance of $10,000.
Moved by Mrs. Stanley, supported by Mrs. Fox to award the
contract for Phase I Planting at Red Oaks to the low bidder,
C & H Spraying for $7,819, include Alternate #2 of $700,
plus a 5% contingency of $500 for a total project cost of
$9,019; the difference of $4,019 between the amount budgeted
and actual cost to be taken from the Red Oaks Fencing Project.
ROLL CALL VOTE:
AYES: Fox, Kuhn, Lewis, Stanley, Wint, Cousins (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
WATERFORD OAKS - BMX ELECTRICAL IMPROVEMENTS:
The following bids were received for electrical improvements at the BMX track at
Waterford Oaks:
Base Bid -Alternate
F. W. Moote Electrical $11,700 None
Reed Electrical 9,537 $6,499
J. L. Jacobson Electrical, Inc. 10,600 2,500
Tillman Electrical Service 10,625 2,300
*Parks and Recreation Technical Support crew to work with the electrical
contractor to provide the trenching, back -filling, concrete and carpentry
work.
The project consists of the installation of KWH meters, fused disconnects, switches,
circuit breakers, distribution panels, transformers, receptacle boxes, conduit,
wire, etc. When completed, the project will provide the BMX track with the proper
electrical outlets for the concessions, PA systems, automatic starting gate, and
timing mechanisms as well as future needs.
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(Commission Meeting, September 1, 1982)
Staff recommended the use of Technical Support crews in lieu of the alternate
which made Reed Electric low bidder and further recommended awarding the
contract to Reed Electric in the amount of $9,537, plus a 5% contingency of
$463, and also an additional $250 for topsoils and re -seeding of disturbed areas,
for a total approved amount of $10,250.
Although the project was not included in the 1982 Capital Budget, staff
recommended the installation of this equipment due to the tremendous use this
activity is receiving and the need to improve this aspect of it.
Staff recommended funds be transferred from the operating contingency with a
pay -back from anticipated BMX track revenue.
Moved by Mr. Cousins, supported by Mr. Kuhn to award the
contract for electrical improvements at the Waterford Oaks
BMX Track to the low bidder, Reed Electrical, in the amount
of $9,537 plus a 5% contingency of $463, and an additional
$250 for topsoils and re -seeding, for a total project cost
of $10,250.
ROLL CALL VOTE:
AYES: Kuhn, Lewis, Stanley, Vogt, Wint, Cousins, Fox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
INDEPENDENCE OAKS - ALL VISITORS TRAIL:
Mr. Figa stated that bids were received for asphalt paving of the All Visitors
Nature Trail at Independence Oaks. It will be a trail for all park patrons,
including the blind and handicapped. The surface will be asphalt so that
wheelchairs can be accommodated. Though this portion is for the asphalt only,
future plans call for an observation deck, rest area, braille interpretation
guide, etc. The Blind Recreational Society donated $1000 toward this project.
The bids were as follows for 1,800 lin. ft.+:
Detroit Concrete Products
Harabedian, Inc.
Core Concrete Construction
Allied Construction, Inc.
Lind-Coubrough Asphalt Paving
Allison Construction
Base Bid (6' wide) Alternate (8' wide)
$18,368.00 $22,481.25
14,235.20 17,739.75
26,568.00 31,473.75
NO BID
13,985.92
H1113EN
15,794.10
Staff recommended awarding the contract for 1800+ lin. ft. of 6' wide asphalt
to the low bidder, Lind-Coubrough, in the amount of $13,985.92, plus a 5% con-
tingency of $700 for a total project cost of $14,685.
There was $15,000 allocated for the project in the Capital Improvement Budget.
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(Commission Meeting, September 1, 1982)
Moved by Mrs. Fox, supported by Mr. Lewis to award the contract
for 1800+ lin. ft. of 6' wide asphalt for the All Visitors
Trail at Independence Oaks to the low bidder, Lind-Coubrough,
in the amount of $13,985.92, plus a 5% contingency of $700 for
a total project cost of $14,685.
ROLL CALL VOTE:
AYES: Lewis, Stanley, Vogt, Wint, Deni, Kuhn (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
WATERFORD OAKS - WATER SLIDE:
Mr. Figa presented a summary of the present status of the Water Slide project and
explained the following items which needed Commission action. They were all
initiated because of a State requirement, safety precaution or required engineering
change:
Stress Analysis Test $ 1,500.
200 foam pads to ride on 2,556•
216' of custom fabricated splash rails 10,220.
Window modification to control building,
additional rails at deck entrance and pool area 1,500.
$15,776.
There was a remainder of $1,573 in the authorized contingency, leaving a balance
of $14,203 to be paid.
Staff recommended the funds be taken from the Stewart Lake Dredging project which
came in under budget by $19,020.
Moved by Mr. Kuhn, supported by Mrs. Fox to accept staff's
recommendation and approve taking $14,203 from the Stewart
Lake Dredging Project to pay the balance due for modifica-
tions, changes and additions for the Waterford Oaks Water
Slide project.
ROLL CALL VOTE:
AYES: Stanley, Vogt, Wint, Fox, Kuhn, Lewis (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Mr. Reickel reported that as of August 30, the combined revenues for the slide and
pool were $263,321. In 1981, we took in $159,226 for the pool which included food
concessions. The slide alone, through August, 1982, grossed $81,666.
The projected budget for 1982, for both slide and pool, including food concessions,
was $307,000. The sum of $299,550 was budgeted for the slide and pool and we are
presently at $263,000. Even though we are falling a bit short on projections,
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(Commission Meeting, September 1, 1982)
the expenses have not been as great as anticipated so we will probably net what
was projected.
ADDISON OAKS - BOTANICAL GARDEN:
Mr. Figa introduced Ms. Bonnie Heitsch, landscape architect who as a part-time
employee worked on preliminary research and a conceptual scheme for a botanical
garden/arboretum at Addison Oaks.
Ms. Heitsch distributed copies of the Preliminary Design Phase and explained her
proposal to complete the initial design and development stages of Phase II.
Detailed plans for the garden were discussed with the Commission.
Mr. Figa stated that this particular garden concept would lend itself to involve-
ment by park users or sponsors through monetary gifts for individual items or
complete gardens.
Ms. Heitsch proposed that she be retained as an outside landscape design consultant
for the sum of $3500 or $10 per hour, not to exceed $3500, plus reimbursable
expenses, to complete the design portion of the project.
Mr. Figa stated that money for the design phase could come from overages or un-
expended funds in other projects.
Moved by Mr. Kuhn, supported by Mrs. Fox to retain Ms. Bonnie
Heitsch as a landscape design consultant for the sum of $3500
or $10 per hour, not to exceed $3500, plus reimbursable expenses,
to complete the design for the Botanical Garden at Addison Oaks.
ROLL CALL VOTE:
AYES: Vogt, Wint, Fox, Kuhn, Lewis, Stanley (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
INFORMATION ON 20TH STATE DEPARTMENT OF RECREATION, TOURISM, CULTURE & LEISURE
SERVICES:
Mr. Reickel explained the rationale for the creation of a 20th State Department
of Recreation, Tourism, Culture and Leisure Services as proposed by the Public
Affairs Committee of the Michigan Recreation and Park Association. A draft bill
to create the 20th Department was included in the agenda.
Mr. Reickel stated the draft bill was an effort to incorporate the functions of
leisure activities under one basic authority within State government rather than
having it fragmented throughout different agencies in the State.
The MRPA hosted hearings throughout the State on the subject.
Representative Fitzpatrick of Battle Creek, Chairman of Tourist Industry Relations
Committee, has expressed an interest in sponsoring legislation to create the de-
partment and has scheduled a press conference to discuss it.
The Committee felt that tourism and leisure could be better marketed in the
State and felt it would be advantageous to residents and visitors to have all
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(Commission Meeting, September 1, 1982)
leisure activities coordinated through one agency. It was pointed out that the
State is increasing tourism promotion (Say Yes to Michigan campaign) at the same
time it is cutting back tourist -related opportunities.
MANAGER'S REPORT:
Moved by Mr. Lewis, supported by Mrs. Fox to go into agreement
with the Waterford School District, Transportation Department,
to use Waterford's buses on an emergency basis to supplement
transportation for the Commission's three buses; cost to be
$20 per hour.
Mr. Reickel said that Civil Counsel had reviewed the agreement.
ROLL CALL VOTE:
AYES: Vogt, Wint, Fox, Kuhn, Lewis, Stanley (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
---Ms. Pung detailed the publicity received for the kayak races to be held at
the Wave Pool on September 11.
---PM Magazine will air a feature on September 10 about the kayak races, Channel 2
7:00 p.m.
---Ms. Pung announced that the name the Commission chose for the Waterford Oaks
Water Slide was ''Slidewinder,'' submitted by Candice Frederick of Waterford.
---Mr. Stencil extended an invitation to the Commission to attend the third
annual Senior Citizens Olympic Games to be held at the Orchard Ridge campus of
Oakland Community College in Farmington Hills on September 11 and 12. The
program is sponsored by the Xerox Corporation as part of a community service
program.
--- Moved by Mrs. Fox, supported by Mr. Lewis to adjourn
to executive session to discuss some property proposals.
Motion carried.
The meeting ajourned at 11:45 a.m.
Carol Stanley
Secretary
Betty; est
Recor ing Secretary
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