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HomeMy WebLinkAboutMinutes - 1983.08.03 - 38736OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING August 3, 1983 The meeting was called to order at 9:45 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Carol Stanley, Secretary Jean Fox, Harold Cousins, John Gnau, George Kuhn, Joseph R. Montante, M. D., Richard Wilcox. COMMISSION MEMBERS ABSENT: Pecky D. Lewis, Jr., Daniel T. Murphy. ALSO PRESENT: Parks and Recreation R. Eric Reickel, Manager Jon J. Kipke, Assistant Manager C. L. Ross, Chief, Administrative Services Janet Pung, Public Communications Officer Joseph P. Figa, Chief; Design & Development Sheila Cox Accountant Monica Walch, Therapeutic Recreation Supervisor Dan Stencil, Recreation Supervisor Jocelyn Burkett, Intern, CMU Jill Smolinski, Intern, CMU Steve Lauzun, Intern, MSU Anthony.M. Franco, Inc. Dorothy Langan, Account Executive Daily Tribune John Basch, Reporter Chairman Wint welcomed the.interns to the meeting and their respective department heads discussed the work they were doing for their internships. APPROVAL OF MINUTES: Moved by Mrs. Stanley, supported by Dr. Montante to approve the minutes of the meeting of July 13, 1983, as written. Motion carried. APPROVAL OF VOUCHERS: Moved by Mrs. Fox, supported by Mr. Kuhn to approve payment of vouchers 6-1 through 6-329. ROLL CALL VOTE: AYES: Kuhn, Montante, Stanley, Wint, Cousins, Fox (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3-1 (Commission Meeting, August 3, 1983) OPERATING STATEMENTS: Moved by Mr. Cousins, supported by Mrs. Fox to receive the Operating Statements as of June 30, 1983. Motion carried. ACTIVITIES REPORT: Moved by Mrs. Fox, supported by Dr. Montante, to receive the Activities Report as of June 30, 1983. The question was raised as to how many more years of service could be expected from our rental buses. Mr. Stencil stated that the average life of a school bus was between five and seven years and that they were turned over at 60,000+ miles. Our buses are seven years old with mileages in the mid 40's. Mr. Stencil said that thought should be given in the next couple of years on whether to con- tinue the bus program. The present bus replacement cost is between $27,000 and $30,000 per vehicle. Motion carried. MOTORCYCLE POLICY: Mr. Reickel explained that staff had met with Steve Drinnon and Bob Wilson, motorcyclists who had appeared before the Commission asking that consideration be given to allowing cyclists to enter our parks with their vehicles. After much discussion of mutual problems, the following policy was proposed: 1. A designated parking area will be provided near the contact station for motorcyclists at Groveland Oaks, Addison Oaks and Independence Oaks. 2. A sign in the parking area will be posted reading: "Motor- cycles -in designated area only". 3. Transportation will be provided for motorcyclists into the park upon request. Mr. Reickel said that Mr. Drinnon and Mr. Wilson were most concerned about a well -secured parking area for the motorcycles and they were receptive and amenable to the recommendations. Mr. Figa distributed a proposed plan for the motorcycle parking area at Inde- pendence Oaks which will be located approximately 50 feet from the contact station. Moved by Mr. Kuhn, supported by Dr. Montante to accept the proposed policy for allowing motorcycles entrance to the County Parks. The commission commended staff for working out a solution to the problem that was mutually satisfying to all concerned. 3 - 2 (Commission Meeting, August 3, 1983) ROLL CALL VOTE: AYES: Montante, Stanley, Wilcox, Wint, Cousins, Fox, Kuhn (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. RENTAL HOUSE AT GROVELAND OAKS: It was explained that we presently have two houses at Groveland Oaks that the Commission rents for a monthly fee. One of the renters recently moved out and staff asked permission to move the existing renters to the better of the two houses and demolish the other due to its age and poor condition. Moved by Mr. Wilcox, supported by Mr. Cousins, to solicit bids to have the vacant house at Groveland Oaks demolished. Motion carried. ROLL CALL VOTE: AYES: Stanley, Wilcox, Wint, Cousins, Fox, Kuhn, Montante (7) NAYS: (0) PASSED: Gnau (1) A sufficient majority having voted therefor, the motion carried. FOREST MANAGEMENT PROGRAM: Moved by Mr. Cousins, supported by Mrs. Stanley to approve the Forest Management Program as proposed by staff. Mr. Reickel explained that Gerry Lee, assistant park supervisor at Addison Oaks had initiated the concept and Mr. Lee and Mr. Figa worked together in developing the plan. The program will be administered by Mr. Figa and it will be the responsibility of each park supervisor to enforce the plan. Motion carried. 1984 STAFF POSITIONS AND RECREATION DIVISION REORGANIZATION: The Commission received information on proposed requests for three new 1984 staff positions and the reorganization of the Recreation Division. Mr. Wint noted that the proposals were included in the agendas for information only and would be discussed during the Commission's budget process. CAPITAL DEVELOPMENT UPDATE: Mr. Figa discussed the workload on the Design and Development Section and the 1983 capital projects, of which four are major items; the dredging at Groveland Oaks, the maintenance building at Glen Oaks, pole barns for Springfield Oaks and White Lake Oaks for golf cart storage, and the Nature Interpretive Center at 3-3 (Commission Meeting, August 3, 1983) Independence Oaks. The guidelines of the Land and Water grant for the Nature Center stipulate that it must be completed by September, 1984. Mr. Figa requested that he be authorized to retain, when necessary, a con- sultant on an hourly basis to aid in areas such as design, structural, soil problems, etc., so that some of the projects could be expedited. Chairman Wint suggested that limited projects be planned for 1984 so that more dollars could be added to the $600,000 fund for a wave pool in the south end. He felt that efforts in 1984 should be directed primarily to the Nature Center and wave pool. Staff was given approval to come back to the Commission with a recommended consulting firm to be retained on an "as needed" basis. MANAGER'S REPORT: ---Monica Walch showed the plaque awarded to the Northwest Therapeutic Recreation Association from the Michigan Association of Retarded Persons. One is given yearly for "Creative Recreation Opportunities for Mentally Retarded Persons in the State of Michigan." ---The "Northward Ho" camping trip will beheld the week of August 15. ---Ms. Walch said the Therapeutic Section was working on a resource guide so that county residents can be referred to a specific program. ---Mr. Stencil reviewed the mobile recreation and court complex activities. His group is developing guidelines as to who is eligible for free mobile visits under the Commission's grant program for next year. ---The 4-H Fair at Springfield Oaks started on August 2. ---Mr. Kipke reported on a request he received from Mr. Kenneth Burridge of Bullet Productions to provide nine teen dances at the Springfield Youth Activities Center on Friday nights starting in September. The Commission would receive 25% of the gate receipts and would provide the building and at least three security officers. It was suggested that a paragraph be included in the contract that would allow the Parks and Recreation Commission to cancel the dances if necessary. Chairman Wint noted that a letter of approval for the dances should be ob- tained from the Springfield Township Board. ---It was determined that a second Commission meeting was necessary for the month of August. It will be held on Wednesday, August 17, 9:30 a.m. Moved by Dr. Montante, supported by Mr. Cousins to adjourn the meeting. Motion carried. The meeting adjourned at 10:45 a.m. Jean Fox Betty est Secretary Recording Secretary 3-4