HomeMy WebLinkAboutMinutes - 1983.12.07 - 38738OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
December 7, 1983
The meeting was called to order at 10:18 a.m. by Chairman Lewis Wint in the
Waterford Oaks Activities Center.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Carol Stanley, Secretary Jean Fox, George
Kuhn; Pecky Lewis, Jr., Daniel Murphy, Richard Wilcox.
COMMISSION MEMBERS -.ABSENT:
Harold Cousins, John Gnau, Dr. Joseph Montante.
ALSO PRESENT:
Parks and Recreation
Department of Public Works
Micuda & Associates
Anthony M. Franco
Springfield Township
Citizens
APPROVAL OF MINUTE8,i
R. Eric Reickel, Manager
Jon Kipke, Assistant Manager
Charles Ross, Chief, Adminis. Services
Janet Pung, Public Communications Officer
Joseph P. Figa, Chief, Design & Development
Michael Thibodeau, Chief of Golf
James Mansfield, Golf Supervisor
Arnold Johnston, Chief of Parks
Sheila Cox, Accountant
Gloria Buchanan, Accounting
Daniel Stencil, Recreation Supervisor
Monica Walch, Therapeutic Rec. Supervisor
Kathleen Dougherty, Parks Naturalist
Milton Handorf, Director
Mike Micuda, Architect
Dorothy Langan, Sue Richardson
Gary Dovre, Attorney
Collin Walls, Supervisor
Doug Brown, Bloomfield Hills; Robert Watson,
Birmingham; Lee Luenberger, Pontiac; Jack
Kimmerly, Lake Orion; Billy Harris, Pontiac;
Bob Hengel, Walled Lake; James Pennington,
Union Lake; Ralph Jones
Randall McIntosh, Oakland Press
John Basch, Daily Tribune
Moved by Mr:- KQhn, supported by Mrs. Stanley to approve the
minutes of the meeting of October 26, 1983, as written.
Motion carried.
Moved by Mrs.- Fox, supported by Mr. Wilcox, to approve
the minutes of the budget..review meeting of November 2,
1983, as written.
Motion carried.
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�oi fission Meeting, December 19�')31
APPROVAL OF PAYMENTS:
Moved by Mr. Lewis, supported by Mr. Wilcox, to approve
payment of Vouchers 10-197 through 10-255 and 11-1 through
11-223.
ROLL CALL VOTE:
AYES: Fox, Kuhn, Lewis, Murphy, Stanley, Wilcox, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
AMENDMENT TO THE 1983 OPERATING BUDGET:
Staff recommended that $10,000 be transferred from the Wave Pool Budget:
$6,000 to the Tennis Complex and $4,000 to BMX.
Mr. Ross explained there was an excess of $10,000 in the Wave Pool operating
budget. The request for a $6,000 transfer to the tennis complex was due to
the day camp and the increase for BMX was because of the change in sanctioning
bodies this year.
Moved by Mrs. Stanley, supported by Mr. Wilcox, to transfer
$10,000 from the Wave Pool Budget: $6,000 to the tennis
complex and $4,000 to BMX.
ROLL CALL VOTE:
AYES: Kuhn, Lewis, Murphy, Stanley, Wilcox, Wint, Fox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
OPERATING STATEMENTS:
Moved by Mr. Lewis, supported by Mrs. Stanley to
accept the. -Operating Statements as of October 31,
1983.
Motion carried.
ACTIVITIES REPORT:
Moved by Mr. Lewis, supported by firs. Fox to receive
the Activities Report as of October 30, 1983.
Motion carried.
ADOPTION OF 1984 BUDGET:
Mr. Reickel stated that the budget,as submitted, 11,ras revised as per
Commission direction.
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i,Uomnission Meeting, Deceinbei %, 33
/`,'J�'TION OF 1984 BUDGET (continued),
Moved by Mr. Lewis, supported by Mrs. Stanley to
adopt the 1984 Budget as submitted.
Mr. Reickel-stated that the revised total estimated revenue was $6,175,350
and the revised total operating budget was $5,049,055. He further noted
the changes as directed by the Commission: $17,320 deducted from the
Therapeutic Program; $18,340 from the Volunteer Program and $11,435 from the
Recreation Section Administration for total operating budget cuts of $47,095;
less $7,000 loss of income from special programs eliminated which gives a
net increase of $40,095 in funds available for capital.
Commissioner Fox, .in light of the remarks made by senior citizens pertaining
to the elimination of the annual greens fees at White Lake and Springfield
Oaks, suggested that the Commission consider a policy of allowing those seniors
who already have prepaid annual memberships to continue with the privilege
but not sell any new annual memberships.
Commissioner Lewis felt this would create even more exclusiveness and would
be discriminatory toward those members who are not seniors. He noted that vie
do offer a substantial reduction to our seniors in the daily fees.
Mr. Reickel noted that if we do retain the prepaid annual fees for those
seniors currently holding them, the Commission should do so with the thought
that prices might have to be raised if other fees went up proportionately.
Commissioner Kuhn suggested that a five-year limit be put on the memberships.
Commissione:- Stanley felt that all our golf courses should be run the same and
that the discount we were already giving was fair.
Moved by Mrs. Fox, supported by Mr. Wilcox to amend the
budget and it become the policy of the Oakland County Parks
and Recreation Commission that the existing prepaid annual
memberships for seniors and spouses that are in existence
be continued, but not necessarily at the same price, and that
no new annual memberships be sold and this policy have a
termination date not to exceed five years from January, 1984.
Commissioner Lewis asked that, if the motion passed, administration come back,
not only with a recommendation on fees, but a recommendation to limit play.to
more restrictive hours and days and make the course available to more walk-in
traffic.
Commissioner Murphy stated that he had no problem with the motion as presented
but that county courses should not be in competition with private enterprise.
ROLL CALL VOTE ON AMENDMENT:
AYES: Murphy, Wilcox, Wint, Fox, Kuhn (5)
NAYS: Lewis, Stanley (2)
A sufficient majority having voted therefor, the amendment to the
motion carried.
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(Commission Meeting, D_cember- j) iy> )
Commissioner s said tn;_� t since s s ion u i eJ to o;,r,. -3 to the cote rse
on a break-even basis, the seniors should be a,.�are that if you look at our
rate structure in a businesslike manner, the rates for other people are higher
and the seniors prepaid annual memberships are being subsidized by other
golfers.
ROLL CALL VOTE ON MOTION:
AYES: Murphy, Stanley, Wilcox, Wint, Fox, Kuhn, Lewis (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
INDEPENDENCE OAKS NATURE INTERPRETIVE CENTER:
Mr. Figa said that bids were received on December 5, 1983, for the Independence
Oaks Nature Interpretive Center.
The project consists of construction of a 4,000 square foot wood and masonry
building including the following four alternates:
1. Larger lower level
2. Fieldstone in lieu of brick
3. Wood burning device
4. Change in heating/cooling system
The project was also designed to be able to be modified without altering the
basic design or quality if bids were substantially higher than anticipated.
The bids t•rer as follows:
Deduct
Alternates Alternate
Base 1 2 3 4
Linney Construction
$520,000
18,000
12,000
3,700
-6,0o0
CAA Construction Co.
497,000
22,000
12,000
4,000
-6,000
Reliance Building
460,300
17,100
11,40o
3,000
-3,000
Artco Contractors
440,804
13,100
12,000
7,000
-3,000
Waterford Construction
438,000
17,000
12,000
4,000
-5,000
MARS
430,000
16,000
10,500
2,800
-5,900
Fairview Construction
412,985
20,800
13,500
5,500
-3,000
F. Lax Construction
409,714
8,500
7,500
4,500
-5,000
Staff concurred with the architect's recommendation to award the contract to
the low bidder, F..Lax Construction, for $409,714; approve alternates 1 and 3,
and deduct alternate 4 for a total contract amount of $417,714. A change
order is in the process of being prepared which will modify the final contract
price in the amount of approximately $65,000.
Mr. Micuda, architect for the project, said that the low bidder- was a very
capable contractor and assured the Commission that the suggested changes
would not alter the character, scope, or quality of the project.
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CUI'i',-issionei' ?. _t`; •.'d that the i-IeldStUri.'_ ti i:ii be real l=.i 1oi lie uu{ ldiil` .
Mr. Micuda said he preferred brick, but only because if fieldstone isn't done
properly by a good craftsman, it looks fake. Staff will investigate the wor!:
of a man who was suggested for the job.
Moved by Mr. Kuhn, supported by Mrs. Stanley, to award
the contract to construct a Nature Interpretive Center at
Independence Oaks to the low bidder, F. Lax Construction,
for $409,714 and approve alternates 1, 3, and 4, for a
total contract amount of $417,714; less the change order
of $65,000 which will modify the contract to $352,714, plus
a 5% contingency of $17,635 for a total project cost of
$370,349•
ROLL CALL VOTE:
AYES: Stanley, Wilcox, Wint, Fox, Kuhn, Lewis, Murphy (7)
NAYS:
A sufficient majority having voted therefor, the motion carried.
BUMPER BLOC'r.c - GROVEI_AND OAKS:
Mr. Ross said that Purchasing had received the following bids for 50 parking
bumpers for Groveland Oaks:
Cadillac Carports $1,950.00
Nu -Cast Step 1,950.00
American Concrete Products 2,197.50
Lines, Inc. NO BID
The bids from the two low bidders were identical in price, delivery and terms.
Staff concurred with Purchasing's recommendation to award the bid to Cadillac
Carports since they were the closest supplier.
Funds for the purchase are available in the Groveland Oaks Operating Budget.
Moved by Mr. Murphy, supported by Mrs. Fox to concur
with Purchasing's recommendation and award the bid for
50 parking bumpers at Groveland Oaks to Cadillac Car-
ports for $1,950.
ROLL CALL VOTE:
AYES: Wilcox, Wint, Fox, Lewis, Murphy, Stanley (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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PARAMEDICAL SERV I C =S RENC)RRED BP, X PO)ST ,-6"J` .
Moved by Mr. Murphy, supported by Mrs. Stanley, to
transfer $5,000 to Explorer Post #608, Boy Scouts of
America, for the work they have done at the Bicycle
Motocross center in 1983.
Motion carried.
WETLANDS ACQUISITION - INDEPENDENCE OAKS:
Mr. Figa said he had been working with Property Management and Corporation
Counsel in an effort to speed up the acquisition of 250-300 acres of wetlands
adjacent to Independence Oaks.
It is expected that the State will release the $381,200 for the acquisition
from the Kammer Land Trust Fund by December 20, 1983. The County will add
$212,000 to that amount for a total project cost of $593,200.
Mr. Figa r .-Iluested authorization to budget $20,000 from the 1984 Capital Budget
for appraisals and options on the wetlands.
Moved ''-y Mrs. Stanley, supported by Mrs. Fox.: to authorize
spending $20,000 from the 1984 Capital Budget on appraisals
and options for acquisition of the 300 plus or minus acres
of wetlands adjacent to Independence Oaks.
ROLL CALL VOTE:
AYES: ',Dint, Fox, Lewis, Murphy, Stanley, Wilcox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
SPRINGFIELD OAKS PROPERTY TRANSFER:
Moved by Mr. Murphy, supported by Mrs. Stanley that the
following resolution be adopted for referral to the Planning
and Building Committee for final approval by the Board of
Commissioners:
"WHEREAS, the Oakland County Parks and Recreation Commission owns
seven acres of land known as the Davisburg Mill Pond site located in
Davisburg, Michigan, adjacent to the Springfield Oaks Golf Course,
and
WHEREAS, this property has been leased for $1 per year by the
Township of Springfield for several years as a swimming area and park,
and
WHEREAS, the Township of Springfield has expended a considerable
amount of funds to improve the swimming beach and park facility, and
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WHEREAS, the Township of Springfield is desirous of being the
sole owner of this property before additional improverents are
initiated, and
WHEREAS, the Oakland County Parks and Recreation Commission has
determined that the Mill Pond site, because of its size and
isolation from the remaining park, does not fall within the
parameters of the Oakland County Parks and Recreation Commission's
philosophy for park usage;
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends that the County of Oakland
transfer ownership of the Mill Pond property to the Township of
Springfield for the sum of One Dollar ($1.00), and
BE 1T .--.THFR RESOLVED that the conveyance of said property
includes the performance of and compliance with the covenants,
conditions and restructions set forth and the assumption of the
pro-rata financial obligations for repairs to the Mill Pond Dam."
Gary Dovre, Springfield Township Attorney, thanked the Commission for its co-
operation in the property transfer and said he hoped the County Commissioners
would also act favorably.on the transfer.
Commissioner 'dint commended the work accomplished by the Springfield Township
Parks and Recreation Commission, especially in light of their small budget
and extender' the Commission's best wishes for their future projects.
ROLL CALL VOTE:
AYES: Fox, Lewis, Murphy, Stanley, Wilcox, Wint (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
1984 PARKS SURVEY:
Sue Richardson, Anthony M. Franco, Inc., asked for opinions on the survey
questions as presented to the Commissioners in their agenda packets. An
objection was made to the question "Are you the male or female head of the
household? as the lead-in question on the survey.
The boundary line to divide the north and south ends of Oakland County was
discussed and it was left up to the Franco firm to determine what it should be
for the purposes of the study.
MANAGER'S REPORT:
---Sno4wnobile Swap Meet, Addison Oaks, December 10 and 11.
---Holiday Festival tonight at the Southfield Civic Center, co -sponsored with
the Nort0west Therapeutic. Recreation Association.
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�si�_)n Meets December ] 1983)
MANAGER'S REPORT (continued
t ----Presented the National Recreation and Park Association's "Life. Be in it."
Super Day Award plaque to the Commission for placing third in populations of
500,000 or more.
---1984 Winter Olympic Special Games will be held at Independence Oaks on
January 28 with an alternate date of February 4.
---The Foundation Brunch on November 13 was a tremendous success and generated
over $4,000 for the Foundation. Thanked Commissioner Wilcox and his wife for
attending the function.
Moved by Mr. Lewis, supported by Mrs. Fox to go into
executive session to discuss property proposals.
Motion carried.
The Commission .;zrt into executive session at 11:45 a.m.
The Commission meeting reconvened at 12:01 p.m.
PROPERTY PRO?CSALS:
Moved by Mr. Murphy, supported by Mrs. Fox to accept
the administration recommendation and decline the offer
of 321 acres of land located in Milford Township by
Lyle Walker.
Motion carried.
Moved by Mr. Lewis, supported by Mr. Wilcox to order
two appraisals on the Northwestern Highway property,
owned by the Parks and Recreation Commission, that is
adjacent to the Glen Oaks Golf Course.
Motion carried.
Moved by Mr. Lewis, supported by Mrs. Stanley to adjourn
the meeting.
Motion carried.
The meeting adjourned at 12:03 p.m.
Jean M. Fox
Secretary
Betity Guest
Recording Secretary
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