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HomeMy WebLinkAboutMinutes - 1983.02.02 - 38740OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING February 2, 1983 The meeting was called to order by Chairman Lewis Wint at 9:35 a.m. in the Parks and Recreation Commission's Conference Room. COMMISSION MEMBERS PRESENT Chairman Lewis Wint, Secretary Carol Stanley, Harold Cousins, Jean Fox, George Kuhn, Pecky D. Lewis, Jr., Daniel T. Murphy, Richard R. Wilcox. COMMISSION MEMBERS ABSENT John Gnau, Joseph Montante, M. D. ALSO PRESENT Parks & Recreation Dept. of Public Works Purchasing Board of County Commissioners Civil Counsel Property Management Pifer Company Anthony M. Franco, Inc. Daily Tribune Citizen's Committee from Groveland Township APPROVAL OF MINUTES R. Eric Reickel, Manager Jon Kipke, Assistant Manager Janet Pung, Public Communications Officer Joseph P. Figa, Chief, Design & Development Charles Ross, Chief, Administrative Services Arnold Johnston, Chief of Parks Michael Thibodeau, Chief of Parks Sheila Cox, Accountant M. Handorf, Director Wally Evans, Purchasing Agent Bill Foley Jack Hays Patrick Campbell Bill and Scott Pifer Dorothy Langan, Account Executive John Basch Ruth Johnson, Mary Ford Moved by Mr. Lewis, supported by Mrs. Fox to approve the minutes of the meeting of January 5, 1983, as written. Motion carried. APPROVAL OF VOUCHERS Moved by Mrs. Stanley, supported by Mr. Cousins to approve payment of Vouchers 12-254 through 12-356 and 1-1 through 1-64. ROLL CALL VOTE: AYES: Wilcox, Wint, Cousins, Fox, Kuhn, Lewis, Murphy, Stanley (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3 - 1 (Commission Meeting, February 2, 1983) ACTIVITIES REPORT Moved by Mr. Cousins, supported by Mr. Kuhn to accept the Activities Report as of December 31, 1982. Mr. Reickel reported that 1,277, 716 people had patronized the parks in 1982. Motion carried. ELECTION OF OFFICERS Chairman Wint stated that according to our Bylaws, "the election of officers shall be the first meeting of each year." Moved by Mr. Lewis, supported by Mrs. Stanley to elect Commissioner Kuhn Temporary Chairman for the purpose of electing a Chairman of the Parks and Recreation Commission. Motion carried. Commissioner Kuhn assumed the Chair and opened nominations for Chairman. Moved by Mr. Cousins, supported by Mrs. Fox to nominate Lewis E. Wint as Chairman of the Parks and Recreation Commission for 1983. Moved by Mrs. Stanley, suported by Mr. Lewis that nominations be closed and a unanimous ballot be cast for Mr. Wint. Motion carried unanimously. Commissioner Kuhn declared Lewis E. Wint as Chairman of the Parks and Recreation Commission for 1983. Chairman Wint assumed the Chair and opened nominations for Vice Chairman. Moved by Mr. Kuhn, supported by Mr. Cousins to nominate Carol Stanley as Vice Chairman of the Parks and Recreation Commission. Moved by Mr. Cousins, supported by Mr. Lewis that nominations be closed and a unanimous ballot be cast for Mrs. Stanley. Motion carried unanimously. Chairman Wint declared Mrs. Stanley Vice Chairman of the Parks and Recreation Commission for 1983. Chairman Wint opened nominations for Secretary. 3-2 (Commission Meeting, February 2, 1983) Moved by Mrs. Stanley, supported by Mr. Lewis to nominate Jean Fox as Secretary of the Parks and Recreation Commission for 1983. Moved by Mr. Wilcox, supported by Mrs. Stanley that nominations be closed and a unanimous ballot be cast for Mrs. Fox. Motion carried unanimously. Chairman Wint declared Mrs. Fox as Secretary of the Parks and Recreation Com- mission for 1983. Chairman Wint relayed staff's recommendation to hold only one meeting per month due to the decline in capital programs and to establish a second meeting day in the event it was necessary to have a second meeting. Moved by Mr. Lewis, supported by Mr. Kuhn to amend the Parks and Recreation Commission's Bylaws to read that the first Wednesday of each month at 9:30 a.m. shall be the regularly scheduled meeting date and the third Wednesday of each month be established as a meeting day if it is necessary to call a second meeting. Motion carried. COIN CHANGER - WATERFORD.OAKS WAVE POOL Mr. Kipke reported that the following bids were received by Purchasing for a coin changer machine at the Waterford Oaks Wave Pool: Amtek Services $1,640 Standard Change Maker 1,785 Vendors Internat'l. 1,900 Mr. Kipke explained that there is presently one coin changer machine located by the entrance to the pool. It is usually congested with, people when the pool first opens, making it difficult to gain access to the machine. The machine is used to obtain coins for the coin -operated lockers located in the locker rooms. Staff recommended re -locating the machine to one of the locker rooms and purchasing an additional machine from the low. bidder, Amtek Services, for $1,640 and locate it in the other locker room. This would be a far better location and the machines could be supervised by the lifeguards stationed in the locker rooms. There was $1,950 included in the Operating Equipment Budget for this purchase. Moved by Mr. Murphy, supported by Mr. Cousins to accept the low bid of $1,640 from Amtek Services to purchase a coin changer machine for the Waterford Oaks Wave Pool. ROLL CALL VOTE: AYES: Wint, Cousins, Fox, Kuhn, Lewis, Murphy, Stanley, Wilcox (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3-3 (Commission Meeting, February 2, 1983) CHLORINE FEEDER PUMP - WATERFORD OAKS WAVE POOL Mr. Kipke reported that bids were solicited by Purchasing for a chlorine feeder pump for the Wave Pool. Only one bid was received and that was from Hamlett Engineering for $1,262, who is the manufacturer's representative for the area. Since this was special equipment, staff concurred with Purchasing in recommending the pump be purchased from Hamlett Engineering for $1,262. Funds for the purchase would come from the Wave Pool Operating Budget. Moved by Mr. Wilcox, supported by Mrs. Stanley to purchase a chlorine feeder pump for the Waterford Oaks Wave Pool from Hamlett Engineering for $1,262. ROLL CALL VOTE: AYES: Cousins, Fox, Kuhn, Lewis, Murphy, Stanley, Wilcox, Wint (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. MOTT FLAIL MOWER - WATERFORD OAKS Mr. Kipke stated that the following bids were received by Purchasing for a re- placement mower for Waterford Oaks: King Brothers $2,287.00 Munn Ford No Bid W. F. Miller 2,700.00 Lawn Equipment No Bid Wm. F. Sell & Son 2,899.48 Mr. Kipke said the old mower was beyond repair. It had been used for mowing rough field areas and grass parking areas throughout the park. Staff recommended accepting the low bid from King Brothers for �p_,287. There was $1,900 included in the Operating Equipment Budget for the purchase. The $387 over budget would still come from the Operating Equipment Budget as there are items purchased for less than the budgeted amount. Moved by Mrs. Fox, supported by Mr. Wilcox to purchase a Mott Flail Mower for Waterford Oaks from the low bidder, King Brothers, for $2,287. ROLL CALL VOTE: AYES: Fox, Kuhn, Lewis, Murphy, Stanley, Wilcox, Wint, Cousins (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3-4 (Commission Meeting, February 2, 1983) Wally Evans, Purchasing Agent, explained how the Purchasing Department handled the bidding procedures for Oakland County. rni r rna-rc Staff recommended purchasing 70 electric, 1982 E-Z Go Golf carts from the Pifer Company for $132,300; purchase 55 gasoline, 1983 E-Z Go carts from Golf Car Distributors for $125,125 and lease up to 28 used electric E-Z Go carts from Golf Car Distributors at $600 per cart, per year, for a total lease cost of $16,800. The combined cost of purchasing and leasing totaled $274,225. As discussed at a previous meeting, Mr. Ross reiterated that the 1982 carts were approximately $245 less per car than the 1983 models and the only changes in the 1983 carts were cosmetic. Mr. Ross further stated that it would be necessary to build storage facilities at White Lake, Springfield and Glen Oaks to protect and store the carts. Moved by Mrs. Stanley, supported by Mr. Cousins to purchase 70 electric, 1982 E-Z Go golf carts from the Pifer Company for $132,300. ROLL CALL VOTE: AYES: Kuhn, Lewis, Murphy, Stanley, Wilcox, Wint, Cousins, Fox (8) NAYS: (0) A sufficient majority -having voted therefor, the motion carried. Moved by Mr. Kuhn, supported by Mr. Wilcox to purchase 55, 1983 gasoline golf carts from Golf Car Distributors for $125,125. ROLL CALL VOTE: AYES: Lewis, Murphy, Stanley, Wilcox, Wint, Cousins, Fox, Kuhn (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Moved by Mrs. Stanley, supported by Mr. Murphy to lease up to 28 used electric E-Z Go golf carts from Golf Car Distributors for $600 per car, per year, for a total lease cost of $16,800. ROLL CALL VOTE: AYES: Murphy, Stanley, Wilcox, Wint, Cousins, Fox, Kuhn, Lewis (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. The Commission complimented Mr. Ross on the thoroughness of the golf cart study. 3-5 (Commission Meeting, February 2, 1983) SHUFFLEBOARD COURTS RESURFACING - WATERFORD OAKS Mr. Kipke explained the need to resurface the shuffleboard courts at the court complex at Waterford Oaks. When they were built, they were surfaced to allow for recreational play but are not adequate for tournament play. Dan Stencil, Recreation Supervisor, in a memo to staff, said the courts were built according to widely accepted specifications and that product and per- formance warranties had expired. Proposed solutions suggested by local sources and performed by park staff had failed to remedy the situation. Mr. Kipke told of requests from senior citizens to upgrade the courts so that tournaments could be held at the complex. In research conducted by Mr. Stencil, he assured that the courts would be successful if surfaced properly. Subse- quent research led to the Nidy Company of Winter Park, Florida, who are experienced in this type application. Shuffleboard courts, installed by Nidy in Battle Creek, were inspected. It was suggested by Mr. Murphy that staff solicit proposals on the court re- surfacing rather than bids. BMX AGREEMENTS Mr. Kipke explained the two agreements before the Commission for approval. One was a joint venture with the American Bucycle Association to conduct a "Great Lakes National" race on July 16 and 17, 1983. The second event would be cosponsored with Roker Ventures, Inc., to host the ESPN-BMX Challenge Event Qualifier the weekend of July 2, 1983. Moved by Mr. Wilcox, supported by Mrs. Stanley to authorize the Manager to sign the agreements with the American Bi- cycle Association and Roker Ventures, Inc., to conduct races at the BMX track. ROLL CALL VOTE: AYES: Stanley, Wilcox, Wint, Cousins, Fox, Kuhn, Lewis, Murphy (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. STABLEX - GROVELAND TOWNSHIP Ruth Johnson-Nanney and Mary Ford, residents of Groveland Township and rep- resentatives of CARE (Citizens Against Ruined Environment) addressed the Commission regarding their opposition to the installation of a proposed toxic chemical waste dump by the Stablex Corporation in Groveland Township. The proposed installation would be on a 200-acre site, located less than one mile from Groveland Oaks County Park and one-half mile from the State's Holly Recreation area. They expressed their concerns pertaining to hazardous waste spills, noxious ordors, contamination of spring -fed lakes and the impact of air pollution an the surrounding wilderness environment. 3-6 (Commission Meeting, February 2, 1983) Several public hearings are scheduled in the near future on the subject. Ms. Johnson-Nanney and Ms. Ford sought support in opposing the installation. They asked that letters be sent to the Department of Natural Resourcess' Site Approval Board, P. 0. Box 30038, Lansing 48909. Moved by Mrs. Fox, supported by Mr. Lewis to refer the subject to staff for a'recommendation. Motion carried. MANAGER'S REPORT ---MRPA Annual Conference, Westin Hotel, Renaissance Center, February 6-9. Former commissioner Marjorie Walker will be honored at the Awards Banquet on Tuesday evening for her contributions to parks and recreation. The OakLowns will be recognized for their volunteer services to the County at the luncheon on Monday, February 7. ---Michigan State University is hosting a week-long series of educational sessions on parks, recreation, and tourism the week of March 21-26 as part of "Farmers Week and Natural Resources Jays". Tuesday, March 22, is a special day for parks and recreation commissioners. ---Snowmobile swap day scheduled for Addison Oaks on February 26 and 27. ---The Sno Rush Ski Race has.been rescheduled for February 26 at Springfield Oaks Golf Course. ---The Special Olympics have been cancelled for the year due to the mild winter.. Moved by Mr. Lewis, supported by Mrs. Stanley to go into Executive Session for the purpose of discussing property. Motion carried. The Commission went into Executive Session at 11:58 a.m. The meeting reconvened at 12:11 a.m. Moved by Mr. Lewis, supported by Mrs. Stanley that in order to conform with the Federal Relocation Act, P. A. 91-646, the Commission approve a not to exceed sum of $12,000 to relocate persons residing in a house on the Orion Oaks property. Staff stated that the possibility existed of getting a portion of the money back from the State for relocation costs. ROLL CALL VOTE: AYES: Wilcox, Wint, Fox, Kuhn, Lewis, Murphy, Stanley (7) NAYS: (0) 3-7 (Commission Meeting, February 3, 1983) A sufficient majority having voted therefor, the motion carried. Moved by Mr. Lewis, supported by Mrs. Fox to adjourn the meeting. Motion carried. The meeting adjourned at 12:30 a.m. Jean Fox Secretary l Betty nest Recording Secretary A 3-8 PUBLIC HEARING LAND & WATER PRE -APPLICATIONS In April of 1981, the Parks and Recreation Commission authorized the submission of three pre -applications to the DNR for future grants enabled by the 1982 Land and Water Funds. These pre-aps are required, as well as the public hearing, for the submission and filing of a final grant application. Due to the economic climate, funds were not available in 1982; therefore, no final grant applications were filed. Staff recently received notification from the DNR of the availability of potential funds for 1984. They requested a re -submission of 1981 projects or new projects for review and possible future funding. The deadline for these pre-aps is 4/15/83. Staff has prepared the following three applications: Phase II, Camping, Addison Oaks Development of approximately 13 acres of land at Addison Oaks County Park. This project implements the second phase of development which will include approximately 57 camp- sites with water and electrical service, comfort station, gravel drives and parking, play center, landscaping, buffer planting, and other related site improvements and amenities. Total Cost, $484,800. L&WCF Share, $242,400; local share, $242,400. Phase IV Boat Facility, Groveland Oaks Development of approximately one (1) acre of land for an island boat facility. This project will include the con- struction of a boat rental, storage and winter warming (Land & Water, Pre -applications) facility, installation of a wood observation deck, docking facilities for paddle boats and canoes, an 80-foot pedes- trian bridge, landscaping, retention wall and other required site improvements. Total Cost, $179,600. L&WCF Share, $89,800; Local share, $89,80o. Nature Interpretive Center Facility - Independence Oaks Phase III Construction of Nature Interpretive Building with exhibit area, restroom facilities, entrance road and parking lot, and utility services for water and electricity. Passive solar backup heating, landscaping and other required site improvements. Total Cost, $397,000. L&WCF Share, $198,500; Local share, $198,500. Attached is the Notice for the Public Hearing which was forwarded to the respective newspapers. NOTI CE OF PUBL LC_ HEARLNG at 9:30 a.m. Tuesday, March 29, 1983 The Oakland County Parks and Recreation Commission will hold a public hearing at the: Oakland County Parks and Recreation Commission Administrative Office 2800 Watkins Lake Road Pontiac, Michigan 48054 for the purpose of receiving citizen input on the submittal of pre -applica- tions to the Department of Natural Resources for the development of Groveland Oaks Phase IV - Boat Facility Development Groveland Township Addison Oaks Phase II - Camping Development Addison Township Independence Oaks Phase III - Nature Interpretive Center Facility Independence Township Comments may be addressed at the public hearing or mailed to the Oakland County Parks and Recreation Commission, 2800 Watkins Lake Road, Pontiac, Michigan 48054