HomeMy WebLinkAboutMinutes - 1983.03.04 - 38744OAKLAND PARKS PARKS AND RECREATION COMMISSION MEETING
March 4, 1983
The meeting was called to order by Chairman Lewis Wint at 9:40 a.m. in the Parks
and Recreation Commission Room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Carol Stanley, Secretary Jean Fox, Harold
Cousins, Pecky D. Lewis, Richard Wilcox.
COMMISSION MEMBERS ABSENT:
John Gnau George Kuhn, Dr. Joseph Montante, Daniel Murphy.
ALSO PRESENT:
Parks and Recreation
Purchasing
Dept. of Public Works
Anthony M. Franco, Inc.
Daily Tribune
APPROVAL OF MINUTES:
R. Eric Reickel, Manager
Jon J. Kipke, Assistant Manager
Charles Ross, Chief, Administrative Services
Joseph Figa, Chief, Design & Development
Michael Thibodeau, Chief of Golf
Janet Pung, Public Corimunicati:,ns Officer
Sheila Cox, Accountant
Eric Nelson, Design & Development
Eugene Ziegler
Milton Handorf, Director
Dorothy Langan, Account Executive
John Basch, Reporter
Moved by Mr. Lewis, supported by Mr. Cousins, to approve
the minutes of the meeting of February 2, 1983, as written.
Motion carried.
APPROVAL OF VOUCHERS:
Moved by Mr. Wilcox, supported by Mr. Lewis to approve
payment of Vouchers 1-65 through 1-101 and 2-1 through
2-215.
ROLL CALL VOTE:
AYES: Wint, Cousins, Fox, Lewis, Stanley, Wilcox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
ACTIVITIES REPORT:
Moved by Mr. Lewis, supported by Mrs. Fox, to receive the
Activities Report as of January 31, 1983.
3 - 1
(Commission Meeting, March 4, 1983)
Mr. Thibodeau reported that the White Lake and Springfield Oaks Golf Courses
would open today, March 4, and Glen Oaks and Red Oaks would open tomorrow,
March 5. This is the earliest the courses have ever opened and they will be
operated on a day-to-day basis, depending on the weather.
Motion carried..
Mr. Reickel stated that due to the meeting being rescheduled, the representative
from the Stablex Corporation could not be present. The report on the Oakland
Parks Foundation was also deferred to the next meeting.
RECREATION SECTION - TENT:
Mr. Kipke explained the need for a 20' x 40' tent for use at special events such
as ski races, golf outings, BMX events, etc. The following bids were received
by Purchasing for the tent:
Armbruster Mfg.
J. C. Goss Co.
$3587.00
3703.20
Previously, tents were rented at a cost of $200 to $250. Staff would make the
tent available for special parks and recreation events by outside groups on a
rental basis to help defray the cost,
Staff recommended purchasing from the low bidder, Armbruster Mfg., for $3587.00.
Funds would come from the 1983 Operating Equipment surplus of $6628.00.
Chairman Wint suggested that guidelines be established for tent rentals and
stipulate that Parks and Recreation personnel would assemble and dismantle the
tent.
Moved by Mr. Cousins, supported. by Mrs. Fox to purchase
a 20' x 40' tent for special events from the low bidder,
Armbruster Mfg., for $3587.00.
ROLL CALL VOTE:
AYES: Cousins, Fox, Lewis, Stanley, Wilcox, Wint (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
POWER VAC - RED OAKS:
The following bids were received for a power vac to be used for picking up
ground litter at the Red Oaks Golf Course:
Lawn Equipment 819.50
W. F. Miller 1,300.00
Universal Equipment 796.00
Weingartz Supply 748.00
Staff recommended purchasing a Billy Goat Power Vac from the low bidder, Weingartz
Supply, for $748. There was $750 included in the Operating Equipment Budget for
the purchase.
3-2
(Commission Meeting, March 4, 1983)
Moved by Mr. Wilcox, supported by Stanley to purchase
a Billy Goat Power Vac for the Red Oaks Golf Course
from the low bidder, Weingartz Supply, for $748.00.
ROLL CALL VOTE:
AYES: Fox, Lewis, Stanley, Wilcox, Wint, Cousins (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
BACK PACK BLOWER - GLEN OAKS:
The following bids were received for a back pack blower for the Glen Oaks Golf
Course:
Vandermolen Corporation $270.00
Lawn Equipment 279.00
Wilkie Turf 288.96
W. F. Miller No Bid
Universal Equipment 279.00
Weingartz Supply 255.00
Mr. Kipke explained that the unit would be used to clean leaves and sticks off
greens and sidewalks.
Staff recommended purchasing from the low bidder, Weingartz Supply, for $255.00.
There was $570.00 included in the Operating Equipment Budget for the purchase.
Moved by Mrs. Stanley, supported by Mr —Cousins to purchase
a Back Pack Blower for use at the Glen Oaks Golf Course
from the low bidder, Weingartz Supply, for $255.00.
ROLL CALL VOTE:
AYES: Lewis, Stanley, Wilcox, Wint, Cousins, Fox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
PORTABLE STAGING - SPRINGFIELD OAKS YOUTH ACTIVITIES CENTER:
The following bids were received for six 6' x 8' folding replacement sections and two
sets of steps for the portable staging at the Springfield Oaks YAC:
Wenger Corporation
$3,392.00
Acme Wholesalers
1,391.30
Sico, Inc.
5,338.58
Aerial Enterprises
No Bid
Jack Golden
6,768.00
Northwest Studios
No Bid
Herbert Jennings
No Bid
3-3
(Commission Meeting, March 4, 1983)
Mr. Kipke explained that the sections being replaced were in poor condition
due to age and were unsafe. The units would be used on a weekly basis for
wedding receptions and special events.
Mr. Kipke further stated that Acme Wholesalers and the Wenger Corporation pro-
posals did not meet the necessary specifications for construction and portability.
The present units at the YAC are generally handled by one individual. The Sico
unit had attached wheels and was designed so that one person could easily and
safely assemble and take down the stage.
Staff recommended purchasing from Sico, Inc., for $5,388.58• There was $5,200
allocated for the purchase in the Operating Equipment Budget. The $138.58 over
budget would come from the Operating Equipment surplus.
Moved by Mrs. Fox, supported by Mr. Lewis to purchase
six 6' x 8' folding replacement sections and two sets
of steps for the portable staging at the Springfield
Oaks Youth Activities Center from Sico, Inc., for
$5,338.58; the $138.58 over budget to come from the
Operating Equipment surplus.
ROLL CALL VOTE:
AYES: Stanley, Wilcox, Wint, Cousins, Fox, Lewis (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
SPRINKLER HEADS - SPRINGFIELD OAKS GOLF COURSE:
Mr. Kipke stated that the following bids were received for 24 sprinkler heads
for the Springfield Oaks Golf Course:as part of the sprinkler head replacement program.
Sprinkler Irrigation $1,440.00
Century Rain Aid' 1,510.80
Federal Lawn Sprinkler 1,968.00
Uni-Spray No Bid
D. H. Santora No Bid
Staff recommended purchasing from the low bidder, Sprinkler Irrigation, for
$1,440.00. There was $1,500.00 budgeted in the Operating Equipment Budget for
the purchase.
Moved by Mr. Cousins, supported by Mr. Wilcox to purchase
24 replacement sprinkler heads for the Springfield Oaks
Golf Course.
ROLL CALL VOTE:
AYES: Lewis, Stanley, Wilcox, Wint, Cousins, Fox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3-4
(Commission Meeting, March 4, 1983)
TORO ACCESSORIES - GLEN OAKS AND WHITE LAKE OAKS:
Staff requested approval of the following mowing accessories for the Toro Greens
Mower at Glen Oaks and White Lake Oaks:
Green Verticut Thatcher Reels $1,182.75
Spiker 1,026.00
$2,220 .7-5
Mr. Kipke explained that this was a single source item from Wilkie Turf who
is the Toro distributor in this area.
There was $2,700 included in the Operating Equipment Budget for the purchase.
Moved by Mrs. Fox, supported by Mr. Cousins to purchase
Green Verticult Thatcher Reels for $1,182.75 and a
Spiker, in the amount of $1,026, for Glen Oaks and White
Lake Oaks Golf Courses; total approved amount, $2,208.75.
ROLL CALL VOTE:
AYES: Stanley, Wilcox, Wint, Cousins, Fox, Lewis (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
5-GANG REEL MOWER - WHITE LAKE OAKS:
The following bids were received for the replacement purchase of a 5-Gang Reel
Mower for White Lake Oaks:
Weingartz No Bid
W. F. Miller $12,438. (Jacobsen)
Lawn Equipment 16,065. (Blazer 727)
Wilkie Turf No Bid
Lawn Equipment 26,900. (Ransome English)
Staff recommended purchasing from the low bidder, W. F. Miller, for $12,438.
There was $13,000 allocated in the Operating Equipment Budget for the purchase.
Moved by -Mr. Lewis, supported by Mrs. Fox to purchase a
,Jacobsen 5-Gang Reel Mower for White hake Oaks from
the low bidder, W. F. Miller, for $12,438.
ROLL CALL VOTE:
AYES: Wilcox, Wint, Cousins, Fox, Lewis, Stanley (6) .
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3-5
(Commission Meeting, March 4, 1983)
84" TEE MOWER - RED OAKS:
The following bids were received for an 84" tee mower for Red Oaks:
Weingartz Supply No Bid
W. F. Miller $17,898.
Lawn Equipment 12,930.
Wilkie Turf 11,755.
Golf Car Distributors No Bid
Mr. Thibodeau stated the unit would be used to mow around the tees and fringes
of the greens.
Staff recommended purchasing from the low bidder, Wilkie Turf, for $11,755.
There was $13,000 budgeted in the Operating Equipment fund for the purchase.
Moved by Mr. Lewis, supported by Mr. Cousins to purchase a
Toro 84" tee mower for Red Oaks from the low bidder, Wilkie
Turf, for $11,755.
ROLL CALL VOTE:
AYES: Wint, Cousins, Fox, Lewis, Stanley, Wilcox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
70" TEE MOWER - SPRINGFIELD OAKS GOLF COURSE:
The following bids were received for a 70" tee mower for the Springfield Oaks
Golf Course.
Weingartz Supply
W. F. Miller
Lawn Equipment
Wilkie Turf
No Bid
$ 8,416
12,930
11,755
The mower will be used for mowing tees and the fringes of greens.
Staff recommended purchasing from the low bidder, W. F. Miller, for $8,416.
There was $13,000 budgeted in the Operating Equipment Budget for the purchase.
Moved by Mr. Cousins, supported by Mrs. Fox to purchase a Jacobsen
70" tee mower for the Springfield Oaks Golf Course from
the low bidder, W. F. Miller, for $8,416.
ROLL CALL VOTE:
AYES: Cousins, Fox, Lewis, Stanley, Wilcox, Wint (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3-6
(Commission Meeting, March 4, 1983)
GREENS MOWER - WHITE LAKE OAKS:
The following bids were received for a greens mower at White Lakei0aks:
W. F. Miller $7,910.76
Wilkie Turf 8,06o.00
Weingartz No Bid
Lawn Equipment No Bid
Staff recommended purchasing from the low bidder, W. F. Miller, for $7,910.76.
There was $9,000 budgeted for the purchase in the Operating Equipment Budget.
Moved by Mr. Cousins, supported by Mr. Wilcox to purchase
a Jacobsen Greens Mower for White Lake Oaks from the low
bidder, W. F. Miller, for $7,910.76.
ROLL CALL VOTE:
AYES: Fox, Lewis, Stanley, Wilcox, Wint, Cousins (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
SAND TRAP RAKE - SPRINGFIELD OAKS GOLF COURSE:
The following bids were received for the purchase of a replacement sand trap rake
for use at the Springfield Oaks Golf Course:
W. F. Miller No Bid
Wilkie Turf $5,295. (Toro)
Weingartz Supply No Bid
Lawn Equipment 4,495. (Smithco)
Mr. Kipke explained that due to the steepness of the traps at Springfield Oaks
and experience with both manufacturers, the 3-wheel drive Toro unit had the
best performance and was the only unit recommended for Springfield by staff.
Staff recommended purchasing from Wilkie Turf for $5,295. There was $5,000
allocated in the Operating Equipment fund for the purchase. The balance of
$295 would come from the Operating Equipment surplus.
Moved by Mr. Cousins, supported by Mrs. Fox to purchase a
Toro sand trap rake for Springfield Oaks from Wilkie Turf
for $5,295; the $295 over budget to come from the Operating
Equipment surplus.
ROLL CALL VOTE:
AYES: Lewis, Stanley, Wilcox, Wint, Cousins, Fox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3-7
(Commission Meeting, March 4, 1983)
72'' OUTFRONT ROTARY MOWERS - GLEN OAKS AND RED OAKS:
The following bids were received
for the purchase
of 72" outfront rotary
mowers for use at Glen Oaks and
Red Oaks Golf Courses:
Weingartz Supply $
9,696.00
(Toro Groundsmaster 72)
Weingartz Supply
.9,285.00
(Ransome Bobcat)
W. F. Miller
10,925.50
(Excel Hustler)
W. F. Miller
7,765.00
(Jacobsen Turf Cat)
Lawn Equipment
9,050.00
(Turf Blazer 727)
Wilkie Turf
9,389.00
(Toro Groundsmaster 72)
Golf Car Distributors
6,495.00
(1982 Cushman 805)
Golf Car Distributors
7,295.00
(1982 Cushman 805)
Mr. Kipke explained that the low units from Golf Car Distributors did not
meet specifications because the horsepower was too low.
The next low bidder, W. F. Miller, bid on a Jacobsen Turf Cat, a new unit by
Jacobsen. Staff did not feel it had been on the market long enough to know
if it was a reliable mower.
The next low bidder, Lawn Equipment, bid on a Turf Blazer 727. The mower
has been on the market a short time and seemed to be a reliable and desirable
unit. Staff recommending purchasing one unit -prom Lawn Equipment for $9,050.
The next low bidder was Weingartz Supply, bidding on a Ransomes Bobcat, at
$9,285• Staff recommended the second unit be purchased from them for $9,285.
Total purchase price for both units was $18,355• There was $22,000 budgeted in
the Operating Equipment Budget for the purchase.
Moved by Mr. Lewis, supported by Mr. Cousins to purchase a
Turf Blazer 727 from Lawn Equipment for $9,050 and a Ransome
Bobcat from Weingartz Supply, in the amount of $9,285, for
use at Glen Oaks and Red Oaks Golf Courses? total approved
amount, $18,335.
ROLL CALL VOTE:
AYES: Stanley, Wilcox, Wint, Cousins, Fox, Lewis (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
WEED CONTROL FOR LAKE - ADDISON OAKS:
The following bids were received for herbicides to control the weeds in the
swimming lake at Addison Oaks:
Benham Chemicals
Chemi-Trol
Lawn Equipment
W. F. Miller
Utica Distributors
Terminal Sales
Aquathol Cutrine
$2,851.20*
$ 97.00
2,440.00**
No Bid
No Bid
82.60
No Bid
No Bid
2,894.4o*
103.25
No Bid
134.75
3-8
(Commission Meeting, March 4, 1983)
*Substitute bid, "Weedtrine'll"
**Aquathol Plus has been replaced by the Pennwalt Co. with Hydrothol 191
Staff recommended purchasing one ton of Hydrothol 191 from the low bidder,
Chemi-Trot, for $2,440 and five gallons of Cutrine from Lawn Equipment for
$82.60. Funds would come from the Grounds Maintenance portion of the
Operating Budget.
Moved by Mr. Lewis, supported by Mr. Wilcox, to purchase
one ton of Hydrothol 191 from the low bidder, Chemi-Trot,
for $2,440 and five gallons of Cutrine from Lawn Equipment
for $82.60 to control weeds in the lake at Addison Oaks.
ROLL CALL VOTE:
AYES: Wilcox, Wint, Cousins, Lewis, Stanley, Fox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
r.Rncc cFFn•
The Following bids were recei\,ed for 4,050 pounds of grass seed mixture for
the golf courses and Groveland Oaks:
Turf Supply $2,516.50
Cowbell Seeds 2,617.50
Terminal Seeds 2,938.00
Staff recommended purchasing from the low bidder, TurFSupply, for $2,516.50.
Funds would come from the Operating Budget for the applicable parks:
Moved by Mr. Wilcox, supported by Mrs. Fox to purchase
4,050 pounds of grass seed from the low bidder, Turf
Supply, for $2,516.50.
ROLL CALL VOTE:
AYES: Wint, Cousins, Fox, Lewis, Stanley, Wilcox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
BAND SAW - TECHNICAL SUPPORT:
The following bids were received for the purchase of a Rockwell Metal Cutting
Band Saw for the Technical Support Section (Model 20-900, with accessories):
Glen Wing $1,785.75
A & I Sales 1,929.00
Jack Eiden 1,825.00
Staff recommended purchasing from the low bidder, Glen Wing, for $1,785.75•
There was $2,200 budgeted in the Operating Equipment Budget for the purchase.
3-9
(Commission Meeting, March 4, 1983)
Moved by Mr. Lewis, supported by Mr. Cousins to purchase
a Rockwell Metal Cutting Band Saw for the Technical Support
Section from the low bidder, Glen Wing, for $1,785.75•
ROLL CALL VOTE:
AYES: Cousins, Fox, Lewis, Stanley, Wint (5)
NAYS: Wilcox (1)
A sufficient majority having voted therefor, the motion carried.
WRIST BAND TICKETS - WATERFORD OAKS WATER SLIDE AND GROVELAND OAKS:
Mr. Kipke asked permission to purchase 32 boxes (500 per box) of wrist bands
from M-C Industries. They are sold and used for admission to the Waterford Oaks
Water Slide and the Groveland Oaks Rampager.
The purchase price was $40.43 per box, for a total of $1,293.76. Funds were
allocated in the Operating Budget of each park for the purchase.
Moved by Mrs. Stanley, supported by Mr. Cousins to
purchase 32 boxes (500 per box) of wrist bands for
use at the Waterford Oaks Water Slide and the Groveland
Oaks Rampager from M-C Industries for $1,293.76•
ROLL CALL VOTE:
AYES: Fox, Lewis, Stanley, Wilcox, Wint, Cousins (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
SUMMER FUN PASSBOOK:
Mr. Reickel explained that in an effort to encourage increased use of the parks,
staff was suggesting the development of a coupon passbook. it would allow access
to golf, swimming, tennis, boating, camping, rides on the Slidewinder Water Slide
and shuffleboard.
The passbook would cost residents $20 for 35 coupons. The actual value, if
full price was paid for each activity, would be $80. The coupons, except for
golf, would not be valid for group reservations or on holiday weekends. Golf
coupons would be good only on Saturday and Sunday after 3:00 p.m. and on holidays
after 3:00 p.m.
Mr. Reickel emphasized that it was a concept only and did not have to be adopted
for 1983.
Discussion followed on how the passbooks would be administered. Commissioner
Wilcox asked the cost for preparing the coupon books.
3 - 10
(Commission Meeting, March 4, 1983)
Moved by Mrs. Fox, supported by Mrs. Stanley to sell
coupon passbooks, to Oakland County residents only,
on an experimental basis for the summer of 1983 for
$20 each.
Motion carried.
WAVE POOL ENTRANCE MODIFICATION:
Mr. Figa explained there had been difficulties controlling ingress and egress
at the entrance to the wave pool and outlined the proposed changes to rectify
the problem.
The modification would include a new ticket booth, entrance and exit turnstile
and a pedestrian control maze. Mr. Figa further explained it would be necessary
to purchase a token and electrically operated turnstile. Different types were
investigated and one that matched the existing turnstile (which will be reused)
is manufactured by Alvarado of California. Estimated cost was $1,200.
Staff recommended purchasing as soon as a formal quote was received. Funds for
the modification to the pool were included in the 1983 capital expenditure
budget.
Moved by Mrs. Stanley, supported by Mrs. Fox to approve
the proposed modifications to the entrance of the Waterford
Oaks Wave Pool.
ROLL CALL VOTE:
AYES: Lewis, Stanley, Wilcox, Wint, Cousins, Fox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
1983 CAPITAL IMPROVEMENT BUDGET:
Mr. Figa reviewed the 1983 Capital Improvement Budget and explained how the
projects were prioritized.
There were 31 projects, some of which were carry -avers from last year.
Commissioner Wint asked that consideration be given to improving the sign at
Glen Oaks.
Improvements will be made to the facade of the building at Glen Oaks and a new
maintenance and storage cart building will be constructed.
Nothing is projected for the botannical garden at Addison Oaks this year; may
start the planting of some large trees next year. .
Commissioner Lewis asked that before large amounts of money were committed,
that consideration be given to a wave pool in the south end of the County. He
requested figures on the projected cost of a pool.
Mr. Figa said that each project would be brought back to the Commission for
final approval.
3 - 11
(Commission Meeting, March 4, 1983)
Moved by Mr. Cousins, supported by Mrs. Fox to adopt the
1983 Capital Improvement Budget.
ROLL CALL VOTE:
AYES: Stanley, Wilcox, Wint, Cousins, Fox, Lewis (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Mr. Figa reported that the Michigan Land Trust Board had approved our re-
submitted request for additional funds for the Independence wetlands acquisition.
Moved by Mr. Lewis, supported by Mrs. Fox to
adjourn the meeting.
Motion carried.
The meeting adjourned at 11:35 a.m.
Jean M. Fox
Secretary
8
Bet Guesfi
Recording Secretary
3 - 12