HomeMy WebLinkAboutMinutes - 1983.05.04 - 38747OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 4, 1983
The meeting was called to order at 9:42 a.m. by Vice Chairman Carol Stanley
in the Parks and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Vice Chairman Carol Stanley, Secretary Jean Fox, Harold Cousins, John Gnau,
George Kuhn, Pecky D. Lewis, Jr., Joseph R. Montante, M. D., Daniel T. Murphy.
COMMISSION MEMBERS ABSENT:
Chairman Lewis Wint, Richard R. Wilcox.
ALSO PRESENT:
Parks and Recreation
Purchasing
Janz & Knight
Anthony M. Franco, Inc.
Daily Tribune
APPROVAL OF MINUTES:
R. Eric Reickel, Manager
Jon Kipke, Assistant Manager
Joseph P. Figa, Chief, Design & Development
Michael Thibodeau, Chief of Golf
Sheila Cox, Accountant
Charles Ross, Chief of Administrative Services
Daniel Stencil, Recreation Supervisor
Monica Walch, Therapeutic Recreation Supervisor
Raymond Delasko, Supervisor, Independence Oaks
Wallace Evans, Buyer
Don Van Loo, C. P. A.
Dorothy Langan, Account Executive
John Basch
Moved by Mr. Cousins, supported by Dr. Montante to
approve the minutes of the meeting of March 29, 1983,
as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Lewis, supported by Mrs. Fox to approve
payment of Vouchers 4-1 through 4-315.
ROLL CALL VOTE:
AYES: Lewis, Montante, Murphy, Stanley, Cousins, Fox, Gnau, Kuhn (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3-1
(Commission Meeting, May 4, 1983)
OPERATING STATEMENTS:
Moved by Dr. Montante, supported by Mr. Kuhn to approve
the Operating Statements as of March 31, 1983.
ROLL CALL VOTE:
AYES: Montante, Murphy, Stanley, Cousins, Fox, Gnau, Kuhn, Lewis (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
ACTIVITIES REPORT:
Moved by Mr. Lewis, supported by Mrs. Fox to receive the
Activities Report as of March, 1983.
Mr. Reickel said that due to the weather, attendance was down some 20,000 from
last year.
Motion carried.
FIKANCIAL AUDIT:
Mr. Ross stated that the 1982 audit conducted by Janz & Knight showed that the
Parks and Recreation Commission was in sound financial condition.
Mr. Ross further stated that although our total actual expenditures for operations
were less than our total operating budget, certain parks had exceeded their
individual budgets. In order to comply with Public Act 621 of 1978, the Uniform
Local Budgeting Act, and the General_ Appropriations Act of the Parks and Recreation
Commission, as adopted December 2, 1981, staff recommended amending the 1982
Operating Budget to $4,308,909.
Moved by Mr. Kuhn, supported by Mr. Cousins to amend the
1982 Operating Budget to $4,308,909 in accordance with the
Uniform Local Budgeting Act; individual park amounts listed
on page 4 of the audit report.
ROLL CALL VOTE:
AYES: Murphy, Stanley, Cousins, Fox, Gnau, Kuhn, Lewis, Montante (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Moved by Mr. Lewis, supported by Dr. Montante, to receive
the 1982 audit report from Janz & Knight.
Motion carried.
3-2
(Commission Meeting, May 4, 1983)
QUARTERLY REPORT - PUBLIC COMMUNICATIONS:
Janet Pung reviewed the activities of the Public Communications Section
covering January through March, 1983.
Ms. Pung said we have had a large number of public service announcements aired
on Channel 3 which is Waterford Cablevision. Also, two of our programs have
aired; one on square dancing and an interview with Mr. Reickel and Mr. Kipke.
Jan stated that the response to the direct mailing we did on the Waterford Oaks
programming had been excellent.
Ms. Langan of AMF, Inc., reported that an article on our last millage campaign
appeared in the May, 1983 edition of the Public Relations Journal. An article
on the security system for our golf carts at Springfield Oaks was prepared by
the Franco firm and will be submitted to several golf publications. The Franco
firm was also instrumental in getting the Parks Foundation formed.
Commissioner Stanley complimented Ms. Pung on her excellent slide presentation
to the North Oakland County Board of Realtors.
WATERFORD OAKS SHUFFLEBOARD RESURFACING:
Mr. Figa_explained that proposals were. received for the shuffleboard court re-
surfacing at the Waterford Oaks Court Games Complex, as discussed at a previous
meeting.
The work consists of preparation of the 10 existing concrete courts and gutters,
including grinding and etching, surface coating, lining and numbering, and
.installation of backstops.
The following proposals were received:
W. H. Kelly
Nidy
Goddard Coating
Nardoni Floor Co.
Fine Stone
Milee Inc.
Dougherty Contractors
$9,340
6,800 (labor by owner)
4,950
NO BID
NO BID
NO BID
NO BID
The low bidder, Goddard Coating, indicated he would use NICO products, as specified.
Staff recommended awarding the contract to the low bidder, Goddard Coating, for
$4,950, plus a 5% contingency for a total approved budget amount of $5,200.
Moved by Dr. Montante, supported by Mr. Kuhn to award the
shuffleboard court resurfacing at Waterford Oaks to the
low bidder, Goddard Coating, for $4,950; and approve a 5%
contingency for a total.approved amount of $5,200.
ROLL CALL VOTE:
AYES: Stanley, Cousins, Fox, Gnau, Kuhn, Lewis, Montante, Murphy (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3-3
(Commission Meeting, May 4, 1983)
"LIFE. BE IN IT." PROMOTION:
Mr. Kipke stated that the following bids were received for the printing of 12
banners to be displayed as part of the "Life. Be in it." program, as discussed
at a prior meeting. The banners will be displayed throughout the park system.
Edwards Screen Printing $173.00/ea. $2,076,,.
Rich Signs 90.00/ea.. 1,080.
City Sign NO BID
Bill's Sign NO BID
Staff recommended the printing be awarded to the low bidder, Rich Signs, for
$1,080. The purchase was budgeted for in the special appropriation previously
approved.
Moved by Mr. Cousins, supported by Mrs. Fox to award the
printing of 12 banners for the "Life. Be in it." program
to the low bidder, Rich Signs, for $1,080.
ROLL CALL VOTE:
AYES: Cousins, Fox, Gnau, Kuhn, Lewis, Montante, Murphy, Stanley (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
PULL CARTS - GOLF COURSES:
The following bids were received for the purchase of 24 pull.carts; ten for White
Lake, ten for Glen Oaks, and four for Red Oaks. They are replacement carts for
our rental program.
Golf Mart Par King $46.00
Carl's Golfland Bag Boy 54.00
.John Nicholson Bag Boy 45.59
Herman's E-Z Rider 38.99 (did not meet specs)
Mr. Kipke explained that, through experience, it was found that the Par King
was more durable, pulled easier, and lasted longer than the E-Z Rider.
Staff recommended the bid be awarded to Golf Mart for the Par King Model R-2
(S-4044), for a total price of $1,104. There was $1,080 budgeted in the Operating
Equipment Budget for this purchase.
Moved by Mr. Cousins, supported by Mrs. Fox to purchase
24 Par King pull carts from Golf Mart for $1,104.; the
$24 over budget to come from the Operating Equipment balance.
ROLL CALL VOTE:
AYES: Fox, Gnau, Kuhn, Lewis, Montante, Murphy, Stanley, Cousins (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3-4
(Commission Meeting, May 4, 1983)
WIRE TRASH BASKETS - ADDISON OAKS:
The following bids were received for 20 wire trash baskets for Addison Oaks:
Charles Barton $65.00/each
Paul Ross 64.65
Wheeling Corrugated 56.25
Coleman Supply 58.00
Industrial Cleaning 63.25
Staff recommended the purchase be awarded to the low bidder, Wheeling Corrugated
for a total price of $1,125.
There was $1,040 budgeted in the Operating Equipment Budget for the purchase.
The balance of $85 would be taken from the Operating Equipment surplus.
Moved by Mr. Lewis, supported by Dr. Montante to purchase
20 wire trash baskets for Addison Oaks from the low bidder,
Wheeling Corrugated, for $1,125; the $85 over budget to come
from the Operating Equipment surplus.
ROLL CALL -VOTE:
AYES Gnau Kuhn, Lewis,ox --
is, Montante, Murphy, Stanley, Cousins, ($)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
CONCRETE FIRE RINGS - ADDISON OAKS:
The following bids were. -received for 50 fire rings for Addison Oaks. They would
replace rings that have deteriorated because of age.
Jack Goldman & Associates $9,300.
Superior Products 2,800.
Price Brothers 2,050.
Staff recommended purchasing from the low bidder, Price Brothers, for $2,050.
There was $2,500 included in the Operating Equipment Budget for the purchase.
Moved by Mr. Kuhn, supported by Mr. Gnau to purchase
50 fire rings for Addison Oaks from the low bidder,
Price Brothers, for $2,050.
ROLL CALL VOTE:
AYES: Kuhn, Lewis, Montante, Murphy, Stanley, Cousins, Fox, Gnau (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3-5
(Commission Meeting, May 4, 1983)
CONCESSION EQUIPMENT - WATERFORD BMX:
The following bids were received for the purchase of equipment for the BMX
concession trailer which is operated by BMX volunteers during the racing programs.
Slush Maker BBQ Total
Canton China $2,698.00 $98.00 $2,796.o0
Golf Star Supply 2,772.00 96.00 2,868.00
:Oliver Supply Company NO BID 121.00 ---
Mr. Kipke asked that the Commission advance the money for the equipment and
that they would be reimbursed from monies generated in the BMX program.
Moved by Mrs. Fox, supported by Mr. Lewis to purchase
concession equipment (slush maker, BBQ) for the BMX
program from the low bidder, Canton China, for $2,796.
Money for the purchase would come from the contingency fund.
ROLL CALL VOTE: ,
AYES: Lewis Mnnfante Mur h Stanle Cocrsins Fox Gnaw, Kuhn '($)
9 , y9 Yf 9
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
TOKENS - WAVE POOL:
The following bids were received for reusable tokens for the Wave Pool. They
are imprinted with a special design.
Superior Stamp and Seal $4,591•80
Osborne Coinage Company 1,,069.32
Van Brook of Lexington 1,56o.00
Staff concurred with Purchasing to award the bid to the low bidder, Osborne
Coinage Company, for $1,069.32. Funds for this purchase were allocated in the
Capital Budget.
Moved by Dr. Montante, supported by Mr. Gnau to purchase
10,000 reusable tokens for use at the Waterford Oaks Wave
Pool from the low bidder, Osborne Coinage Company, for
$1o69.32.
ROLL CALL VOTE:
AYES: Montante, Murphy, Stanley, Cousins, Fox, Gnau, Kuhn, Lewis (8)
NAYS: (0)
A sufficient majority having voted therefor, the motin carried.
3-6
(Commission Meeting, May 3, 1983)
WAVE POOL CARPET REPLACEMENT:
Mr. F'iga explained that the following bids were received for 2,800+ yards of
outdoor replacement carpet for the wave pool. The present carpet, in its eighth
season, has deteriorated due to the tremendous amount of use it receives:
Company Base Bid (Doral) `Alternate (Ruffian)
Rimer Floor $ 36,535.00 $ 43,260.00
Intrastate Floor 37,215.00 44,450.00
United Carpet 33,743.00 41,458.00
Turner Brooks 39,320.00 46,310.00
Floor Craft 26,230.00 32,000.00
S. Sutherby No Bid No Bid
*heavier and more dense carpet
Staff recommended accepting the low bid of Floor Craft for the alternate,
Ruffian, for $32,000, plus a $3,000 contingency, for a total approved amount
of $35,000. There was $35,000 included in the Capital Budget for this project.
Moved by Dr. Montante, supported by Mrs. Fox to accept the _
low bid of Floorcraft n,-the amount of r$32 000, for 2800+_'
yards �of carpet for the -Wave -Fool a' 6d approW, a cost i ngen--y
of $3,000 for a total project cost of $35,000.
ROLL CALL VOTE:
AYES: Murphy, Stanley, Cousins, Fox, Gnau, Kuhn, Lewis, Montante (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
THREE 72" LAWN MOWERS - ADDISON, INDEPENDENCE; AND GROVELAND:
The following bids were received for the purchase of three 72" riding lawn
mowers. These units are the basic mower used in the parks to cut around the
camping areas and picnic grounds.
W. F. Miller
Wilkie Turf
Lawn Equipment
Wingartz Supply
Excel Hustler
Groundsmaster
Howard
$10,945.50/ea.
9,582.00/ea.
9,050.00/ea.
NO BID
Based on an evaluation of the equipment by parks stff and due to its ease of
handling, maneuverability and dependability, staff recommended purchasing
Excel Hustlers from W. F. Miller.
Moved by Mr. Lewis, supported by Dr. Montante to purchase
three 72" riding lawn mowers for use at Addison, Groveland
and Independence, from W. F. Miller for $32,836.50.
There was $45,000 budgeted for the purchase.
ROLL CALL VOTE:
AYES: Stanley, Cousins, Fox, Gnau, Kuhn, Lewis, Montante, Murphy (8)
3-7
(Commission Meeting, May 4, 1983)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
GROVELAND OAKS BUFFER:
Mr. Figa asked approval to purchase the following plant materials and bollards
for buffer plantings near the restrooms in the new campground area at Groveland
Oaks. The bollards will ensure that people don't drive over the septic field.
7 pines 51 @$52. _ $ =364.
4 shade trees 2'-z" cal. @$80. = 320.
9 flovering trees 12" cal. @$50. 450.
Plant Material only $ 1,134.
labor & guarantee x 2
$ 1, 278 .
66 bollards 8"x8"x5@$25. - $ 1;650.
$ 3, 928.
Contingency 5% 196.
There was $5,000 approved in the Capital Budget for the plantings.
Moved by Mr. Murphy, supported by Mr. Gnau to approve
a not to exceed figure of $5,000 for buffer plantings
at Groveland Oaks.
ROLL CALL VOTE:
AYES: Fox, Gnau, Kuhn, Lewis, Montante, Murphy, Stanley, Cousins (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
CHLORIDE - ALL PARKS:
The following bids were received for the application of chloride to the roads
and.parking lots for all the parks:
ABC Oil Service 26t per gal.
Bill's Dust Control 28.4t per gal.
Michigan Dust Control 31t per gal.
Mich. Chloride Sales 28.79t per gal.
Central Waste Oil Ser. 34.9t per gal.
Road Maint. Corp. No Bid
Mr. Ross said that ABC was also the low bidder last year at 262Lt per gallon.
Staff concurred with Purchasing to purchase chloride from the low bidder, ABC
Oil Service, for 26t per gallon.. Funds for the chloride will come from the
Grounds Maintenance Budget of each park.
Moved by Mr. Cousins, supported by Mrs. Fox to purchase
chloride from the low bidder, ABC Oil Service, for 26t
per gallon.
3-8
(Commission Meeting, May 4, 1983)
ROLL CALL VOTE:
AYES: Fox, Gnau, Kuhn, Lewis, Montante, Murphy, Stanley, Cousins (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
"LIFE. BE IN IT. SUPERDAY"
Moved by Mr. Cousins, supported by Dr. Montante that
the following proclamation be forwarded to the County
Executive for appropriate action:
"WHEREAS, the Oakland County Parks and Recreation Commission
is committed to providing quality leisure and recreation
opportunities for the residents of Oakland County; and
WHEREAS, the Oakland County Parks and Recreation Commission
recognizes the importance of a state and national recreation
promotional campaign; and
WHEREAS, the "Life. Be in it." campaign is sponsored by the
Na-cionai Recreation and Park Association, in which the Oak-
land County Parks and Recreation Commission is actively
involved; and
WHEREAS, the "Life. Be in it" campaign recognizes June 4,
1983 as National "Life. Be in it." Superday.
NOW THEREFORE BE IT RESOLVED, that Daniel T. Murphy, County
- Executive designate June 4, 1983, as "Life. Be in it."
Superday for the County of Oakland."
Motion carried.
DREDGING - GROVELAND OAKS:
Mr. Figa explained that the disposal area for the original dredging project
was to cover the west side of the lake at Groveland Oaks. Due to the scope of
the project, two additional disposal areas were added on the 'east side of the
lake. They were low wet areas which were part of a larger drainage problem in
this portion of the park.
Mr. Figa further explained that these areas are now filled and we must assure
that water runoff is not transferred to another area. The existing drainage
system in these areas were installed 20 years ago and are not functioning
properly.
In order to correct this, some 585' of new drain tile and two catch basins are
required. The cost of this additional work is $5,280. There is still $4,719
left in the contingency and $6,000 from the $12,000 allowance for sand. Mr. Figa
said that although we may need additional sand, there would be sufficient monies
remaining to cover the additional work.
3-9
(Commission Meeting, May 4, 1983)
Moved by Mrs. Fox, supported by Mr. Murphy to appove the
additional monies being spent to correct the drainage
problem at Groveland Oaks, contingent upon checking with
the Drain Commission to see if it is a public drain
easement.
ROLL CALL VOTE:
AYES: Gnau, Kuhn, Lewis, Montante, Murphy, Stanley, Cousins, Fox (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
MANAGER'S REPORT:
---A request for waiver of fee was received from the Bloomfield Board of the
American Cancer Society to provide 300 pairs of roller skates for its "Roll
for Research" on August 14, 1983.
Moved by Mr. Kuhn, supported by Mr. Cousins to provide
300 pairs of roller skates for the. American Cancer
Society's "Roll for Research" on August 14, 1983.
Motion carried:
--- Moved by Dr. Montante, supported by Mr. Kuhn to donate
the services of the Skatemobile, Puppetmobile, Sports -
mobile and Nature Discovery unit, as requested by the
Society of Afro-American Policemen, for August 13 at
Beaudette Park in Pontiac..
Motion carried.
--- Moved by Mr. Cousins, supported by Mr. Lewis to provide
mobile units and staff for the Special. Olympics to be
held at Central Michigan University, June 3-5, 1983•
Motion carried.
--- Moved by Mr. Kuhn, supported"by Mr. Cousins to renew
membership for the Parks and Recreation Commission with
the Oakland County Chamber of Commerce for $200.
Motion carried.
---Staff is investigating the possibility of conveying the Davisburg Mill Pond
site and dam to Springfield Township. Mr. Figa has contacted DNR about the
project and staff has met with township officials. Further details will be
brought back to the Commission.
---The winter platform tennis program was very successful. Mr. Reickel commended
Dan Stencil for "putting that complex on the map".
3 - 10
(Commission Meeting, May 4, 1983)
---Dan Stencil reported that the recreational activities day camp, in con-
junction with the "Life. Be in i.t." program, starts on June 11. Registration
begins on June 6 at parks and recreation departments throughout the county..
Mr. Stencil said it should bring in $10,000 to $12,000 in revenues.
---Received letter from Boys Club of Royal Oak, thanking the Commission for
its donation of one mobile unit for their auction.
---The Oakland Parks Foundation dinner and first annual meeting is scheduled
for May 4, 1983, Addison Oaks Conference Center. Substantial donations were
received from several sources to underwrite the dinner meeting.
Thirteen persons have agreed to join the original 10 trustees on the
Foundation and Judge Grant will install the trustees at the meeting.
---The Parks and Recreation Commission's Annual Recognition Banquet is scheduled
for May 16, Addison Oaks.
---The next meeting is June 1. Consider setting a date for the annual park tour
at that time.
Moved by Mr. Lewis, supported by Mrs. Fox to
adjourn the meeting.
Motion carried.
The meeting adjourned at 11:05 a.m.
Jean M. Fox
Secretary
Bet Guest
Recording Secretary
3 - 11