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HomeMy WebLinkAboutMinutes - 1983.10.26 - 38749OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING October 26, 1983 The meeting was called to order at 9:35 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Carol Stanley, Secretary Jean Fox, Harold Cousins, John Gnau, George Kuhn, Pecky Lewis, Jr., Dr. Joseph Montante. COMMISSION MEMBERS ABSENT: Daniel Murphy, Richard Wilcox. ALSO PRESENT: Parks and Recreation R. Eric Reickel, Manager Jon Kipke, Assistant Manager C. L. Ross, Chief, Administrative Services Janet Puny, Public Information Officer Joe Figa, Chief, Design & Development Mike 7hibodeau, Chief of Golf Sheila Cox, Accountant Anthony M. Franco, Inc. Dorothy Langan, Dick Kelly, Sue Richardson APPROVAL OF MINUTES: Moved by Mr. Kuhn, supported by Mrs. Fox to approve the minutes of the meeting of September 28, 1983, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Lewis, supported by Mr. Cousins to approve payment of Vouchers 9-209 through 9-272 and 10-1 through 10-196. ROLL CALL VOTE: AYES: Kuhn, Lewis, Stanley, Wint, Cousins, Fox, Gnau (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. OPERATING STATEME"'yS: Moved by Mr. Lewis, supported by Mr. Kuhn to accept the Operating Statements as of 9/30/83. Motion carried. 3-1 (Commission Meeting, October 26, 1983) ACTIVITIES REPORT: Moved by Mr. Lewis, supported by Mrs. Fox to accept the Activities Report as of 9/30/83. Motion carried. SWEEPER ATTACHMENT - INDEPENDENCE OAKS: Mr. Kipke explained that bids were received for a hydraulic sweeper attachment for the 72" Hustler mower at Independence Oaks. The unit would be used for sweeping snow off sidewalks and the ice rink. The work was previously done by a similar attachment which became unserviceable due to age and use. . Bids were as follows: Johnston Sales - Ortonville $2,975.00 W. F. Miller - Birmingham 3,479.00 Universal Equipment - Troy No Bid Wilkie Turf - Pontiac No Bid Weingartz Supply - Utica No Bid Staff recommended purchasing the attachment from the low bidder, Johnstons Sales, for $2,975.00. Mr. Kipke said there was sufficient money in the Operating Equipment Fund for the purchase. Moved by Mrs. Stanley, supported by Mr. Cousins to purchase a hydraulic sweeper attachment for the 72" Hustler mower at Independence Oaks from the low bidder, Johnstons Sales, for $2,975.00. ROLL CALL VOTE: AYES: Lewis, Montante, Stanley, Wint, Cousins, Fox, Gnau, Kuhn (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. MAINTENANCE BUILDING - GLEN OAKS: Mr. Figa stated that the following bids were received on October 24 for the Glen Oaks Maintenance Building: James R. Wilson $216,325• CAA Construction 207,000. R. W. Edgar & Co. 186,600. Gleeson Company 190,000. Frank Schumer Construction 181,977• F. J. Jones Company 176,800. Waterford Construction 173,000. Reliance Building Company 167,700. Construction Management, Inc. 164,800. Sheridan Construction 161,900 Richmar Construction 16o,000. Parkwood Construction 152,241. D & K General Contractors 151,500. M & R General Contractors 149,994. Degenhardt & Sons, Inc. 141,000. 3-2 (Commission Meeting, October 27, 1983) Mr. Figa said that $60,000 was originally allocated for the project one year ago; however, the following circumstances reflected additional costs: 1. In-house staff unable to provide labor as was previously planned, resulting in $20,000 to $30,000 additional labor costs. 2. Utilities and requirements by local units were greatly extended, causing an approximate $15,000 to $20,000 increase. 3. Design was changed from 2,400 to 4,000 square feet, causing an increase of $30,000 to $35,000. 4. In keeping with the historic designation of the Clubhouse, the roof design added an extra $5,000 to the cost. The increases, some $70,000 to $90,000, added to the $60,000 budgeted, totals $130,000 to $150,000 which brings the low bid in line. Staff recommended awarding the contract to the low bidder, Degenhardt and Sons, Inc., for $141,000. Mr. Ross stated that the monies over budget would come from the 1984 capital budget because most of the payments would not fall due until 1984; however, staff projected that there would be excess funds from the 1983 operating budget that would be transferred to the 1984 capital budget. Moved by Mr. Kuhn, supported by Mrs. Fox to award the contract for a maintenance building at Glen Oaks to the low bidder, Degenhardt & Sons, for $141,000, and approve a 5% contingency of $7,050; the $88,050 over budget to come from the 1984 capital budget. ROLL CALL VOTE: AYES: Montante, Stanley, Wint, Cousins, Fox, Gnau, Kuhn, Lewis (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. BATHROOM ADDITION/FACADE RENOVATION - WATERFORD OAKS: Mr. Figa said that the following bids were received for construction of a bath- room addition and facade renovation at the Waterford Oaks Activities Center: James R.. Wilson $157,236. CAA Construction 119,000. Waterford Construction 117,000. Degenhardt & Sons, Inc. 114,100. Richmar Construction 108,500. Sheridan Construction 105,120. Frank Schumer Construction 101,490. 3-3 (Commission Meeting, October 27, 1983) Mr. Figa further stated that $20,000 had originally been allocated for the facade renovation project to be constructed by in-house personnel and $30,000 added in 1983 for a restroom addition. The project consists of new entrance improvements including brick facade, new overhead canopy, walkway, and other architectural changes. Also, a 25' x 30' mens and womens restroom would be added to the north side and tied in with the front changes. The work would also include utility lines and connection to the existing services. Staff recommended that the bids be rejected. Moved by Mr. Gnau, supported by Dr. Montante, to reject the bids for the Waterford Oaks restroom addition and facade renovation. Motion carried. NATURE -CENTER — INDEPENDENCE OAKS: Mr. Figa explained that the notification and agreements for construction of the Independence Oaks Nature Center, enabled through a $200,000 matching Land and Water Grant, was received from the Department of Natural Resources on October 4,. 1983. Mr. Figa said that tnis was the final authorization to fully proceed. A model of the proposed center, as prepared by Micuda & Associates, was viewed by the Commission. The two -level, 4,000 square -foot, passive solar building will include a mechanical room and staff preparation room on the lower level. The upper level will have a large interpretive display room, lecture room, viewing areas and a deck for outside observation. As stated in the grant guidelines, the project has to be under construction by January 1 and completed by September 1, 1984. Staff hopes to have the bids to the Commission by its December 1 meeting. Staff is also considering construction management for the project and is investigating the possibility. Commissioner Gnau questioned whether or not we,were prepared to handle the costs if the project ran over budget. Moved by Mrs. Stanley, supported by Mr. Gnau to accept the grant from the Land and Water Fund and refer it to the Planning and Building Committee for approval by the Board of County Commissioners. ROLL CALL VOTE: AYES: Stanley, Wint, Cousins, Fox, Gnau, Lewis, Montante (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3-4 (Commission Meeting, October 27, 1983) PUBLIC INFORMATION - QUARTERLY REPORT: Ms. Pung reviewed the activities of the Public Communications section for the months of July to September, 1983. 1984 RESEARCH PROJECT: Ms. Sue Richardson, Director of Research for Anthony M. Franco, Inc., presented a proposal to conduct a research study to aid in long term planning, determine awareness and attitudes about the parks, and gain information for updating the Oakland County Parks Master Plan. Mr. Reickel noted that the last time such a project was completed was in 1969. Ms. Richardson proposed a telephone survey as it "represents the most cost- effective and viable way to reach members of the general public and still achieve statistically valid results". She proposed a sampling of 175-200 residents which would assure results that are not likely to deviate by more than three percentage points (plus or minus) from the results of surveying the entire population of Oakland County. The five to eight minute telephone interview would attempt to determine the person's: ...familiarity with the Oakland County Parks and Recreation Commission's parks and programs; ...general attitude toward the parks and the services offered; ...use of the parks and programs and the consequent evaluation of them; ...comparison of the parks system with other public recreation facilities; ...sources of information about recreational.programs; and ...desire for future services. It would take the Franco firm approximately three months to complete the project. The firm would: ...design survey questions ...have the questionnaires approved by the Commission; ...conduct the phone survey. (It would take approximately 1500 calls to get the 175-200 sampling) ...tabulate results ...submit a report of survey findings to the Commission with an analysis of the data, and a comprehensive program designed to address the survey results. 3-5 (Commission Meeting, October 27, 1983) Commissioners Fox, Lewis and Stanley expressed concern that the survey would not be representative of the citizens of Oakland County. Discussion followed on the questions that would be asked in the survey. Commissioners Cousins, Montante and Wint indicated their strong support of the proposal. Moved by Dr. Montante, supported by Mr. Cousins to authorize the firm of Anthony M. Franco, Inc., to conduct a research study at a not to exceed figure .of $10,000. ROLL CALL VOTE: AYES: Wint, Cousins, Montante (3) NAYS: Fox, Lewis (2) ABSTAINED: Stanley (1) A sufficient majority having voted therefor, the motion carried. M©NAGER'S REPORT: ---The Parks and Recreation Commission's first budget hearing will be held on Wednesday, November 2, 9:30 a.m. A second session is scheduled for Friday, November 4, 19:30 a.m. Mr. Reickel said that with the projected -revenues of $6,182,350 and the proposed estimated operating budget of $5,096,150, the increase is about 7.4% higher .than 1983. Mr. Reickel said staff had recommended: ...a basic reorganization for 1984 to include a Recreation Section; ...hiring two assistant naturalists, one now and one in the middle of the year; hiring a volunteer coordinator, a clerk in the accounting section and an adaptive recreation programmer for Therapeutics; ...eliminate one part-time position in Accounting Department; ..slight fee changes and the elimination of the annual greens. fees. Mr. Ross said we had 76 full-time positions in our budget. We are not funding four of them and will try to use part-time help in their place. ---Janet Pung stated that she had received notification that the intern program at Oakland Community College and Oakland University would be discontinued as their salaries were paid from CETA funds and they were no longer available. 3-6 (Commission Meeting, October 27, 1983) ---The MRPA is hosting a reception for the new DNR Director, Ronald Skoog, on Tuesday, November 1, 5:30 p.m. to 7:00 p.m. in the Walkommen Room of the Dental Association Building in Lansing. Moved by Mr. Lewis, supported by Dr. Montante to adjourn the meeting. Motion carried. The meeting adjourned at 11:30 a.m. Jean M. Fox Secretary Betty Gu st Recording Secretary 0 3-7