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HomeMy WebLinkAboutMinutes - 1984.04.06 - 38752OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING April 6, 1984 The meeting was called to order by Chairman Lewis Wint at 9:40 a.m. in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint,,-1I-itce_Cha-i-r--man-==Ca-r-ol---S-tanley, Secretary Jean Fox, Harold Cousins, George Kuhn, Pecky Lewis, Jr., Walter Moore, Richard Wilcox. COMMISSION MEMBERS ABSENT: Daniel Murphy, Richard Vogt. &46tt ALSO PRESENT: Parks and Recreation County Commissioner Corporation Counsel Purchasing Dept. of Public Works Safety Division Mounted Unit Anthony M. Franco, Inc. Springfield Township APPROVAL OF MINUTES: R. Eric Reickel, Manager Jon Kipke, Assistant Manager C. L. Ross, Chief, Administrative Services Janet Pung, Public Communications Officer Joseph Figa, Chief, Design & Development Michael Thibodeau, Chief of Golf Arnold Johnston, Chief of Parks Sheila Cox, Accountant Daniel Stencil, Recreation Supervisor Rob Coffey, Recreation Supervisor Richard Kuhn Linda Wasielewski Eugene Ziegler Milton Handorf, Director Med Tessier Murray Chodak, Dick Zimmerman Dorothy Langan, Account Executive Collin Walls, Supervisor Moved by Mr. Wilcox, supported by Mr. Lewis to approve the minutes of the meeting of March 21, 1984, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Lewis, supported by Mrs. Fox to approve payment of Vouchers 3-163 through 3-248. ROLL CALL VOTE: AYES: Wilcox, Wint, Cousins, Fox, Kuhn, Lewis, Moore (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3-1 (Commission Meeting,'April 6, 1984) STATEMENT OF OPERATIONS: Moved by Mr. Lewis, supported by Mr. Cousins to accept the Statement of Operations as of 2/29/84. Motion carried. MOUNTED UNIT: Med Tessier, Assistant Chief, Safety Division, requested remuneration, in the amount of $4,000, for maintenance costs for the Mounted Division's 1984 activities. It would cover equipment, uniforms and training expenses. Thirty-two persons participate in the Mounted Unit and 66 patrols are projected for 1984. The Mounted Unit has met with much success patrolling on weekends, from Memorial Day to Labor Day, at Addison, Groveland, Independence, and at special events. Mr. Murray Chodak, of the Mounted Unit, explained that the officers were fully trained in crowd control by a program set-up by the National Park Service. The horses are also specially trained for this type work. Moved by Mr. Kuhn, supported by Mr. Cousins to donate $4,000 to the tlounted Unit to help defray some of its 1984 expenses; funds to come from the Parks and Recrea- tion's Commission operating contingency fund. Mr. Chodak thanled the Commission for its support and invited them to a training excercise to be held at Rouge Park on May 23. ROLL CALL VOTE: AYES: Wint, Cousins, Fox, Kuhn, Lewis, Moore, Wilcox (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. RENTAL PULL CARTS - WHITE LAKE AND SPRINGFIELD OAKS: The following bids were received by Purchasing for thirty pull carts, 15 for White Lake Oaks and 15 for Springfield Oaks: Sprackling Products $1200. Golf Mart 1140. Carl's Golfland 1320. Mr. Thibodeau said the carts were replacement items and they generally last three to four years. The carts generate in excess of $300 per year per cart. Staff concurred with Purchasing to award to the low bidder, Golf Mart, for $1140. There was $1500 allocated in the Capital Equipment Budget for the carts. Moved by Mr. Wilcox, supported by Mrs. Fox to purchase 30 pull carts; 15 for White Lake Oaks and 15 for Springfield Oaks, from the low bidder, Golf Mart, for $1140. Motion carried. 3-2 (Commission Meeting, April 6, 1984) ROTARY MOWERS - RED OAKS AND SPRINGFIELD OAKS: Purchasing received the following bids for three Lawn -Boy, 2-cycle, push rotary mowers: Lawn Equipment No Bid King Brothers $1078.50 Weingartz 1086.00 Waterford Fuel & Supply No Bid Staff concurred with Purchasing to award the bid to the low bidder, King Brothers, for $1078.50. There was $1100 budgeted for the mowers in the Capital Equipment Budget. Moved by Mr. Moore, supported by Mr. Lewis to purchase three Lawn -Boy, 2-cycle, push rotary mowers from the low bidder, King Brothers, for $1078.50. Motion carried. ROTARY MOWER ATTACHMENT - SPRINGFIELD OAKS: The following bids were received by Purchasing for a seven -foot rotary mower attachment for a Ford 944 Mower: Price Delivery Munn Ford $2373.88 30 days Utica Ford 2499.00 ASAP Pont. Farm & Indus. Tractor No Bid Flint Ford 2491.94 30 days King Brothers No Bid Mr. Kipke explained that the mower would be used at the Springfield Oaks YAC. He said it was required due to the increased area to be mowed with the purchase of the additional 50 acres. Staff recommended purchasing from the low bidder, Munn Ford, for $2373.88. There was $3225 budgeted for the purchase in the Operating Equipment Budget. Moved by Mr. Wilcox, supported by Mr. Kuhn to purchase a seven -foot rotary mower attachment from the low bidder Munn Ford, for $2373.88, for use at Springfield Oaks YAC. Motion carried ASPHALT PAVING - WHITE LAKE OAKS: Purchasing received the following bids to recap the existing asphalt around the pro shop and expand the asphalt to the cart building at White Lake Oaks: Detroit Concrete Products $3,960.00 Allied Construction 4,783.21 Bush Brothers 4,940.00 Lind-Courbrough 7,382.00 Harabedian No Bid 3-3 (Commission Meeting, April 6, 1984) ASPHALT PAVING - WHITE LAKE OAKS (continued Staff concurred with Purchasing to award the bid to the low bidder, Detroit Concrete Products, for $3,960. There was $2,000 allocated in the Capital Improvement Budget for the purchase. The balance will come from the Ground Maintenance Budget for the park. Moved by Mr. Cousins, supported by Mrs. Fox, to accept the low bid of Detroit Concrete Products, $3,960, to recap the existing asphalt around the pro shop and expand the asphalt to the cart building at White Lake Oaks. Motion carried. WELL DRILLING AND HAND PUMPS - SPRINGFIELD, WHITE LAKE AND GLEN OAKS: Purchasing received the following bids to: drive a 4" well at Springfield Oaks, drive a 2" well at White Lake, and install health code -approved hand drinking pumps on the two new wells and on one existing well at Glen Oaks: *BASE BID PRICES QUOTED PER FOOT 411 211 0. 0. Corsaut $5,221.00 $14.00 $ 8.00 Jim Layman 4,914.00 12.00 8.00 John Cameron 5,217.79 14.00 10.50 Bentley No Bid Action Plumbing No Bid Smith No Bid *Bid price includes driving the wells 100 feet at Springfield and 50 feet at White Lake Oaks. Staff concurred with Purchasing to award the bid to the low bidder, Jim Layman, for $4,914, plus the per foot price. Funds for this expenditure have been budgeted in the Grounds Maintenance Budget of each golf course. Moved by Mr. Moore, supported by Mr. Lewis, to award the bid for driving a 4" well at Springfield, a 2" well at White Lake, and install health code -approved hand drinking pumps on the two new wells and on one existing well at Glen Oaks, to the low bidder, Jim Layman, for $4,914.00, plus the per foot price. Motion carried. FENCING - GLEN OAKS: Purchasing received the following bids for fencing material at Glen Oaks: Michigan Wire $1,897.00 Durable Fence 2,144.00 Cyclone Fence 1,981.48 Zappie Fence 1,807.00 3-4 (Commission Meeting, April 6, 1984) FENCING - GLEN OAKS (continued): Mr. Thibodeau said the fencing would be installed around the golf cart charging station to help deter some of the vandalism we have experienced to our golf carts. Staff agreed with Purchasing to award the bid to the low bidder, Zappie Fence, for $1,807. Funds for the material will come from the Grounds Maintenance Budget. Moved by Mr. Kuhn, supported by Mr. Wilcox, to accept the low bid of Zappie Fence, $1,807 to install fencing around the golf cart charging station at Glen Oaks Golf Course. Motion carried. RESTROOM - PRIMITIVE CAMPGROUNDS, ADDISON OAKS: Mr. Figa said that bids had been received for the block material for the primitive campgrounds. The block is 8" x 8" x 16" concrete, fluted, colored block. There are 1,474 various blocks needed for the project. Bids were received as follows: Borin No Bid DeClerk No Bid Grand Blanc Block Co. $2,142.68 Boice 2,214.12 Superior 498.50 (incomplete bid) Purchasing and staff reviewed the bids and recommended awarding to the low bidder, Grand Blanc Block Company, in the amount of $2,142.68. Moved by Mr. Moore, supported by Mrs. Fox to purchase concrete blocks for the primitive campgrounds restroom at Addison Oaks from the low bidder, Grand Blanc Block Company, for $2,142.68. Motion carried. TENNIS BALLS - WATERFORD OAKS TENNIS COMPLEX: The following bids were received for 66 dozen Penn Extra Duty tennis balls and 100 dozen practice tennis balls: Unit Total Best Pmt. Otv. Price Price Ship. Terms FOB Penn Athletic Prod. 66 dz. $8.94 $ 594.04 Stock Net 15th Dest. P rox . 100 dz. 5.64 564.00 $1154.04 Dunlop Sports Co. 66 dz. $8.00 $ 528.00 Stock Net 60 S/P 100 dz. 6.00 600.00 Freight ............ .75.00 $1203.00 *Wilson Sport Goods 66 dz. $9.80 $ 646.80 Stock Net 30 S/P 100 dz. 6.20 620.00 12 0 3-5 (Commission Meeting, April 6, 1984) TENNIS BALLS - WATERFORD OAKS TENNIS COMPLEX (continued): *Did not respond to formal request. Verbal quote furnished to Dan Stencil, Parks and Recreation. Mr. Stencil explained that the extra duty balls were to be used for tennis tournaments and.the practice balls for tennis leagues this summer. Staff concurred with Purchasing to award the order to Penn Athletic Products for a total cost of $1,154. It was noted that Dunlop Sports Company was lower on the extra duty balls than Penn Athletic Products; however, it was not recommended to split the order due to the savings realized in shipping costs from a larger joint order. This was true of all bids submitted. Funds for the purchase were appropriated in the Waterford Oaks Court Games Complex - Special Events - Tennis tournaments and leagues. Moved by Mr. Cousins, supported by Mrs. Fox to purchase 66 dozen extra duty tennis balls and 100 dozen practice tennis balls from Penn Athletic Products for $1,154.04. Motion carried. SHIRTS - SUMMER EMPLOYEES: The following bids were received for 47 dozen beige knit golf shirts with logo: Unit Total Qty. Price Price Delivery Terms Apparel Printers of MI 47 doz. $ 70.30 $3304.10 30 days ARO Net 30 Madison Heights (formerly Kroliks) Kurts Kustom 47 doz. $ 82.77 $3890.00 4 weeks ARO Net 30 Screening Ferndale, MI Velva Sheen 47 doz. 8..05/ $4540.20 45 days ARO Net 30 (unavailableeinhbeige) Write Wrappings 47 doz. $ 73.00 $3,431.00 3 wks. ARO Net 30 Rochester, MI Oshkosh B'Gosh, Southfield, MI - No Bid Jack Gell, Detroit, MI - No Bid All bidders indicated FOB - Destination. Mr. Kipke said that these were the same shirts that were worn by our summer employees each year. Staff concurred with Purchasing to award the purchase to the low bidder, Apparel Printers of Michigan, for a total cost of $3,304.10. Funds for the purchase were budgeted in the uniform expense account of the Operating Budget for each facility. 3-6 (Commission Meeting, April 6, 1984) SHIRTS - SUMMER EMPLOYEES (continued): Moved by Mr. Lewis, supported by Mr. Wilcox to purchase 47 dozen knit shirts for summer employees from the low bidder, Apparel Printers of Michigan, for $3,304.10. Motion carried. ADDITIONAL COPIER - ADMINISTRATION OFFICE: Mr. Ross stated that due to increased usage, we had surpassed the normal capacity of our Xerox 4500 copier. Staff recommended purchasing a smaller, table -top copier, for use in the Accounting and Recreation Sections. Quotes received are as follows: Base Machine Price Cabinet BASE MACHINE AND CABINET Semi -Automatic Document Feed 20-Bin Sorter Enlargement & Reduction TOTAL PRICE W/OPTIONS Copier Volume/Month Copies/Minute Xerox Gestetner 3M 1035 2008RE 576 $ 3,795 $ 3,450 $ 5,180 229 150 250 $ + 2� $ 3,600 $ 5, N/A 1,036 .968 810 1,195 1,595. (10-Bin) Included in base price on all models. $ 4,834 $ 5,831 $ 8,001 SERVICE 90-day Warranty 1-Year Service Cost (based on 80,000 copies.yr.)$ 15,000 35,000 Unknown 20 30 25 Yes Yes Yes 1,035 $ 665 $ 1,100 Staff inspected and used all the machines and recommended purchasing the Gestetner 2008RE base machine and cabinet only for $3,600. Staff felt the machine was faster, had more volume capacity, had good optional features if needed later, and the yearly service cost was less expensive... There was $4,000 included in the Operating Equipment Budget for this item. Moved by Mrs. Fox, supported by Mr. Moore to purchase a Gestetner 2008RE table -top copy machine for $3,600 for use in the Recreation and Accounting Sections. Motion carried. OUTFRONT ROTARY MOWER - WHITE LAKE OAKS: Purchasing received the following bids on a 72" outfront diesel rotary mower: =5 (Commission Meeting, April 6, 1984) OUTFRONT ROTARY MOWER - WHITE LAKE OAKS (continued): Lawn Equipment W. F. Miller - Howard Cushman - Jacobsen 220 Jacobsen 224 Johnstons Sales - Jacobsen 200 Wilkie Turf - Toro Weingartz Supply - Bob Cat $11,245.00 8,075.00 (does not meet specs) $ 8,172.00 (does not meet specs) 8,372.00 11 II H 11 $ 8,995.00 (does not meet specs) $ 9,316.00 $ 9,992.00 The Cushman and Jacobsen did not meet specifications for the following reasons: - The Cushman and Jacobsen 220 have 3-wheel design - not 4. We need four wheels for stability and safety. - The Cushman has only a 17 h.p. engine. The Toro is 21 h.p. - The Jacobsen 220 and 224 have hydraulic drive to the mower, not the PTO type that we specified and want. - Toro is the only mower with the 4 wheel floating deck which provides for more consistent cutting. - Toro has larger spindles on each cutting unit. Mr. Thibodeau explained that $5000 had been included in the Operating Equipment Budget for a 52" gasoline rotary mower. We had originally requested a 72" diesel mower in the budget but due to budget constraints, changed the request to the smaller gasoline mower. Since several equipment purchases for the golf courses this year came in under bid, staff felt it prudent to obtain bids on the 72" diesel mower. Staff recommended purchasing the Toro 72" diesel rotary mower from Wilkie Turf in the amount of $9,316; $5000 would come from the Operating Equipment Budget and the remaining $4316 would come from the Operating Equipment surplus. Moved by Mr. Cousins, supported by Mr. Lewis to purchase a Toro 72" outfront diesel rotary mower from the low bidder meeting specifications, Wilkie Turf, for $9,316; the $4316 over budget to come from the Operating Equipment Budget surplus. Motion carried. MOBILE RECREATION - 44 PASSENGER SCHOOL BUS: Mr. Stencil said that the following bids were received by Purchasing for a GMC/Thomas Body 44-passenger school bus, to be used in the Mobile Recreation program: (Commission Meeting, April 6, 1984) MOBILE RECREATION - 44 PASSENGER SCHOOL BUS (continued): GMC CAB & CHASSIS (1) GMC Truck Center - Pontiac - $18,476.00 Delivery: 90-120 days. Net 30 days, F.O.B.:Dest. (2) Art Moran GMC - No Bid. Only Light Duty. (3) GMC Quality Truck Sales - Flint - No Bid. Separate Territory. (4) Dick Morris Chevrolet - No Bid. Only Light Duty. (5) Patrick Olds - GMC - No Bid. Light Duty Only (6) Lines GMC - Lapeer - No Bid. Light Duty Only. GMC BUS BODY (7) Hoekstra Truck Sales - Grand Rapids Thomas Bus Body/Specification. Total: $11,927.00 90-day delivery. F.O.B.: Dest. Net on delivery. (8) McFadden Corp. - Lansing. Late Bid. Received at 10:15 a.m. on 2/21/84. Total: $13,821.25. (9) Great Lakes Coach Sales - Late Bid. Received at 11:00 a.m. on 2/22/84. Total: $12,943.00. Purchasing contacted six different school districts for their bid lists and their recommendations on bus purchasing. Our request for a GMC Cab & Chassis specifically tied the quotes to this brand because of our standardization and repair service at Central Garage. Staff recommended, as did Purchasing, to award the bid for a GMC Cab and Chassis to GMC Truck Center for $18,476.00 and the GMC Bus body to Hoekstra Truck Sales for $11,927.00; total purchase price: $30,403.00.. There was $25,000 budgeted for this purchase in the 1984 Operating Equipment Budget. The balance of $5,403.00 would be appropriated from the 1984 Operating Equipment surplus. Mr. Stencil provided a brief history of the bus program and an expense/revenue analysis for the existing three buses. They were purchased eight years ago. Staff recommended purchasing one bus this year and then in 1986, purchase another unit and trade (or County Auction disposal) the least efficient unit in the fleet. Another unit could be replaced in 1987 or 1988, depending on the condition of the fleet. Staff felt it was important that a planned phased replacement program be established. Discussion was conducted on our bus rental rates.and it was suggested that an increase in fee be considered. Mr. Ross noted that the present three buses were purchased as part of a CETA program and, therefore, the cost was fully reimbursed to us. He felt the fees should be increased to help defray the cost of the proposed bus. K� (Commission Meeting, April 6, 1984) MOBILE RECREATION - 44 PASSENGER SCHOOL BUS (continued): Commissioner Moore said he would be opposed to raising the fee for bus rental and suggested that staff prepare a rate schedule for the Commission, keeping in mind those groups who can't afford to rent a bus. Moved by Mr. Moore, supported by Mr. Cousins to purchase a 44-passenger bus for the Mobi.le Recreation program; purchase the G.M.C. Cab and Chassis from G.M.C. Truck Center for $18,476 and the G.M.C. Bus Body from the low bidder, Hoekstra Truck Sales, for $11,927, for a total purchase price of $30,403. ROLL CALL VOTE: AYES: Cousins, Fox, Kuhn, Lewis, Moore, Wilcox, Wint (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. LETTERING - SHOWMOBILE AND BUS: The following bids were received for the exterior lettering of the reconditioned showmobile and the new bus: Total Earliest Payment Price Availability Terms Bill's Signs - Lake Orion $3,094. 3 weeks ARO Net on completion Miscellaneous lettering: $22/hour Paddy Sign Co. - Pontiac $1,080. At once ------ Includes miscellaneous lettering Rich Sign Co. - Pontiac $3,000 At once Net 30 days Includes miscellaneous lettering City Sign Co. - Pontiac $1,800 At once Net 30 days Includes miscellaneous lettering Howard Signs - Waterford NO BID Staff recommended awarding the bid to the low bidder, Paddy Sign Company, for $1,080. Funds are available in the Equipment Repair Account of the Operating Budget. Moved by Mr. Lewis, supported by Mr. Cousins to accept the low bid of Paddy Sign Company, $1,080, for exterior lettering on the reconditioned showmobile and the new bus. Motion carried. 3 - 10 (Commission Meeting, April 6, 1984) INDEPENDENCE OAKS NATURE CENTER - SITE WORK: Mr. Figa said that the following bids were received by Purchasing for site work for the Independence Oaks Nature Center. The work was divided into four proposals which enabled the contractor to bid on all four or each separately. The proposals are: (A) Roads, Parking Area, and Walkways, (B) Foundation/Trestle Work for Pedestrian Bridge, (C) Parking Area and Walkway Lighting, (D) Wooden Deck at Nature Center. Alternate #1 is for Curb and Gutters for Parking Area and Alternate #2 is 21AA Road Gravel in lieu of 21A. Prop. A Prop.B Prop.0 Prop.D Alt.#1 Alt.#2 Firm Road Walkway Bridge Lighting Deck Curbs . Gravel C&H Lands. No Bid Hoover Elec. No Bid Jacobs Elec. No Bid F.Lax Constr.. No Bid Fred Moote Elec.No Bid Newman Bros. Excavating *$29,942. Larry Newman $35,920. Harry Rosen $35,806. *Low Bidder $6,844. No Bid $4,993. --- No Bid *$15,555. No Bid --- No Bid $19,485. No Bid --- *$4,354 $26,506. $4,658. --- No Bid $17,40o. No Bid --- No Bid No Bid No Bid $9,625. No Bid No Bid No Bid $8,295. $4,530. $18,618. *$4,220.$1o,994. $3,940. $4,o80. $3,983. Staff and the consultant, Micuda and Associates, recommended the awards to the low bidders as follows: 1. Roadway Walks and Parking Newman Bros. $29,942+Alt.#2 of 3,983 = $33,925. 2. Foundation/Trestle work for Pedestrian Bridge F.Lax Constr. 4,354. 3. Lighting Hoover Electric 15,555. 4. Deck Harry Rosen 4,220 $58,054. Staff requested a 5% contingency of $2,900 be added to the total of the four proposals, $58,054, for a total project cost on the site work of $60,954. The funds were budgeted in the 1984 Capital Improvement Budget. Moved by Mr. Wilcox, supported by Mr. Cousins to accept the low bidders for site work at the Independence Oaks Nature Center as follows: Roadway Walks & Parking to Newman Brothersfor $29,942 +Alt.2 of $3,983=$33,925; Foundation/Trestle work for Pedestrian Bridge to F. Lax Construction for $4,354; Lighting to Hoover Electric for $15,555; and Deck to Harry Rosen for $4,220, plus a 5% contingency of $2,900, for a total site work cost of $60,954. Further, if Rosen withdraws his bid, negotiate with the second low bidder for the Deck work. 3 - 11 (Commission Meeting, April 6, 1984) ROLL CALL VOTE: AYES: Fox, Kuhn, Lewis, Moore, Wilcox, Wint, Cousins (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. SPRINGFIELD DAM REPAIRS: Mr. Figa stated that since the Springfield Oaks property transfer had been completed, Springfield Township wanted to pursue the repairs to the present dam. He reviewed the cost estimate subbmited by the Township which totaled $29,500. As a result of the transfer, Parks and Recreation's cost will be approximately $16,000. Staff recommended that $3,500 be designated from the 1984 Capital Budget contin- gency for this project and the remaining $12,500 be expended from the contingency during the construction phase. Plans and specifications will be reviewed by staff. There is a contingency of $83,289 in the 1984 Capital Budget. Mr. Collin Walls, Supervisor of Springfield Township, asked the Commission to support the Township's request to the Department or Natural Resources to lower the water level so the Township can complete the necessary cleanup of the beach area. Moved by Mr. Kuhn, supported by Mr. Moore that the Commission commit $3,500 from the 1984 Capital Budget contingency toward plans and specifications for repair of the Springfield Mill Pond Dam and the remaining $12,500 be expended from the contingency during the construction phase; the Commission also supports Springfield Township's efforts to have the water level dropped to enable the necessary cleanup of the site. Commissioner Kuhn said that the Drain Commission would cooperate with the effort. Motion carried. APPRAISAL OF PROPERTY: Mr. Ross reported that two appraisals had been received on the house next door to the administrative office and the adjoining vacant lot. The house appraisals were $48,900 and $49,500. The vacant land was appraised at $8,000 and $8,500. Moved by Mr. Kuhn, supported by Mr. Lewis to buy the house that is next to the administrative office and authorize staff to negotiate with the adjoining property owner for the vacant land and work with Property Management on this acquisition. ROLL CALL VOTE: AYES: Kuhn, Lewis, Moore, Wint, Cousins, Fox (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. - 12 - (Commission Meeting, April 6, 1984) MOBILE RECREATION - 1984 COMMUNITY ASSISTANCE PROGRAM: Dan Stencil, Mobile Recreation Supervisor, reviewed the history of the Mobile Recreation grant programs for municipalities within Oakland County. When federal funds were eliminated in 1981, the Commission appropriated $15,000 in 1982 and 1983, to help those communities without funds to rent the units. The money provided approximately 200 visits. Mr. Stencil discussed staff's proposed 1984 program. He recommended that the name of the program be changed to "Community Assistance Program" and that requests for the units come from the recreation agency of each community rather than individual agencies. This would allow for equitable distribution of services. Staff further recommended that the program run from June 4, 1984 and end on August 31, 1984 and that the Commission appropriate $15,000 for approximately 200 Mobile Recreation visits. Moved by Mr. Moore, supported by Mr. Kuhn that the Parks and Recreation Commission authorize $15,000 from the con- tingency fund for the 1984 Community Assistance Program for approximately 200 Mobile Recreation visits. Motion cairiad. RENTAL POLICY - MOBILE RECREATION: Mr. Stencil reviewed staff's recommendation to adopt a policy change in rentals for,those units requested by groups outside Oakland County. Presently, the re- questing group is charged the prevailing unit fee and, in addition, is charged $.50 per mile delivery fee to the site and return. Staff recommended that these groups prepay the unit fee and their mileage be billed to them -after the visit. Moved by Mrs. Fox, supported by Mr. Kuhn to change the policy and require that groups from outside the County pay in advance for Mobile Recreation unit visits; the mileage fee to be billed to them following the visit. Motion carried. INDEPENDENCE OAKS - WETLANDS ACQUISITION: Mr. Figa reported that one set of appraisals had been received on the wetlands adjacent to Independence Oaks Park and the value set was $3000 per acre. Negotiations with the property owners will start next week. Mr. Figa also said that Independence Township had obtained options on property ad- jacent to our proposed acquisition for $3000 per acre. Ms. Linda Wasielewski of Corporation Counsel's office said that the Kammer Land Trust Fund would not pay more than the appraised value for the land. - 13 - (Commission Meeting, April 6, 1984) MILLAGE RENEWAL: As explained in the agenda packet, staff suggested that the Commission go for its millage renewal in the August, 1984 Primary Election and request of the County Board of Commissioners that the item be placed on the ballot. Moved by Mr. Wilcox, supported by Mr. Moore to accept staff's recommendation and request of the Board of County Commissioners that the Parks and Recreation Commission's one -quarter mill renewal be placed on the ballot in the Primary Election in August, 1984. Motion carried. RED OAKS PUBLIC HEARING: Commissioner Lewis reported on the Public Hearing held at the Madison Heights City Hall on the proposed wave pool for the Red Oaks Park. He noted that while the Council and citizens were in favor of the pool, opposition was expressed to the proposed entrance off Thirteen Mile Road. Chairman Wint stated that all comments made at the Public Hearing, from both Council .and the citizens, would be t ken into consideration when the final deter- mination was made.as to where the entrance should be located. Commissioner Kuhn stated he did not want any access near the pumping station which is located on the easterly portion of the property. MANAGER'S REPORT: ---Mr. Ross distributed the 1983 audit report of Janz & Knight. ---Chairman Wint said that he, Mrs. Fox and Mr. Reickel attended the MRPA Legislative Conference on April 4 in Lansing. Mr. Reickel was chairman of the session. ---Moved by Mr. Wilcox, supported by Mr. Moore that the Parks and Recreation Commission amend the 1983 Operating Budget to $4,558,450 in accordance with the Uniform Budgeting Act; individual park amounts listed on page 4 of Janz & Knight's 1983 audit report. Motion carried. ---Second Annual Foundation meeting and banquet scheduled for May 2, Addison Oaks. ---The Recognition Banquet will be held on May 14 at White Lake Oaks. ---First Annual Governor's Conference on Tourism, May 14 and 15, Flint. ---You should be receiving information on the County Executive and Board of Commissioner's reception for those who volunteer their services to Oakland County. It is scheduled for May 8, 5:30 to 7:30 p.m., at the Silverdome. - 14 - (Commission Meeting, April 6, 1984) MANAGER'S REPORT (continued): ---Chairman Wint noted that a model of the Addison Oaks botanical garden was completed and available for viewing after the meeting. ---Mr. Stencil invited the Commissioners to attend the Annual Platform Tennis Tournament, Waterford Oaks Court Complex, April 7 and 8. ---The next meeting will be held on May 2 and also on May 16, if needed. Moved by Mr. Lewis, supported by Mrs. Fox to adjourn the meeting. Motion carried. The meeting adjourned at 12:10 p.m. Jean M. Fox Secretary Bett,uest Recording Secretary 191 - 15 -