HomeMy WebLinkAboutMinutes - 1984.08.15 - 38754OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
Auaust 15. 1984
The meeting was called to order at 9:53 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Carol Stanley, George Kuhn, Pecky Lewis, Jr.,
Daniel Murphy, Richard Vogt, Richard Wilcox.
COMMISSION MEMBERS ABSENT:
Secretary Jean Fox, Harold Cousins, Walter Moore.
ALSO PRESENT:
Parks and Recreation
Personnel
Giffels/Hoyem-Basso
APPROVAL OF MINUTES:
Jon Kipke, Interim Manager
C. L. Ross, Chief, Administrative Services
Joseph Figa, Chief, Design and Development
Sheila Cox, Accountant
Diane Petrak, Intern, Public Communications
Arnold Johnston, Chief of Parks
Mike Thibodeau, Chief of Golf
Dan Stencil, Recreation Supervisor
Portia Fields -Anderson, Recreation Supervisor
James B. Dunkel, Jr., Director
Mike Blaszczak, Manager
Peter Basso
Harry Diamond
Moved by Mrs. Stanley, supported by Mr. Kuhn to approve
the minutes of the meeting of August 1, 1984, as written.
Motion carried.
APPROVAL OF VOUCHERS:
Moved by Mr. Lewis, supported by Mr. Murphy to approve
payment of Vouchers 7-364, and 8-1 through 8-155.
ROLL CALL VOTE:
AYES: Murphy, Stanley, Vogt, Wilcox, Lewis, Wint. (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, August 15, 1984)
Page 2
ACTIVITIES REPORT:
Moved by Mrs. Stanley, supported by Mr. Lewis to receive the
Activities Report as of July, 1984. -
Motion carried.
RED OAKS WAVE POOL:
Peter Basso and Harry Diamond, Giffels/Hoyem-Basso, presented an updated project
progress schedule for the Red Oaks Wave Pool, which reflected a new suggested
opening date of May, 1986. They advised against hiring a contract manager and
doing winter construction in order to open the facility Mid -July, 1985, because
it's cost prohibitive.
Mr. Diamond presented his company's contract fee proposal for the project in the
amount of $120,000, based on a standard 60 of total project cost, which is $2
million. An additional $75,000 will be included for reimbursable costs, such as
surveys and soil borings, for a total of $190,000.
Moved by Mr. Lewis, supported by Mrs. Stanley to accept the
progress schedule for the Red Oaks Wave Pool and enter into a
contract with Giffels/Hoyem-Basso for architectural consultant
services on the Red Oaks Wave Pool project in the amount of
$120,000, based on a standard 60 of total proj�ct cost, which
is $2 million. An additional $75,000 will be included for
reimbursable costs, for a total of $190,000. This contract
will be contingent upon the purchase of the 6.26 acres of land,
soil borings results, and re -zoning approval.
ROLL CALL VOTE:
AYES: Kuhn, Lewis, Murphy, Stanley, Vogt, Wilcox, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Moved by Mr. Murphy, supported by Mr. Kuhn to approve the
purchase of 6.26 acres of land from the Red Run Drainage
Board for the Red Oaks Wave Pool in the amount of $130,000,
contingent upon a buildable site, soil borings results, and
re -zoning approval.
ROLL CALL VOTE:
AYES: Lewis, Murphy, Stanley, Vogt, Wilcox, Kuhn, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, August 15, 1984)
Page 3
f AZILI SMk kFORM
James Dunkel, Jr., Director, and Mike Blaszczak, Manager, Oakland County Personnel,
were present to review the changes in the minimum qualifications of the job
description for the vacant Manager's position.
The only major change was in item #2 of the minimum qualifications, which was
changed from at least six (6) years of full-time administrative experience in an
administrative capacity to at least four (4) years of full-time experience in an
administrative capacity, with major responsibility for budget planning and presen-
tation, program and policy development and implementation, and staff decisions, at
least two (2) years of this experience should have been in the operation of a
parks and recreation system.
Moved by Mrs. Stanley, supported by Mr. Wilcox to approve
the changes in the minimum qualifications in the job
description for the Manager's position as suggested by
Oakland County Personnel.
Moved by Mr. Wilcox, supported by Mr. Vogt to amend the motion
by changing item #2 of the minimum qualificaticV4 by striking
the word "major" from the phrase "major responsibility", and
inserting the word "preferably" before the phrase "at least
two (2) years of this experience should have been in the
operation of a parks and recreation system".
The amendment to the motion carried.
The motion carried.
The position will be open for applications for three weeks starting August 20;
Personnel suggested announcing this position in the Daily Tribune, Detroit News,
Oakland Press, and through the Michigan Recreation and Park Association.
Moved by Mrs. Stanley, supported by Mr. Lewis to open the
Manager's position as an open competitive examination and
advertise within the state through the Daily Tribune, Oakland
press, Detroit News, and the Michigan Recreation and Park
Association.
Motion carried.
WATERFORD OAKS RESTROOM ADDITION AND FACADE RENOVATION
Bids were received on August 6 for the construction of the restroom addition and
facade renovation of the Waterford Oaks Activity Center. This project includes
four alternates; two deductions for water and sewer installation, and two additions
for ceramic tile in the bathrooms and a concrete walkway pattern change.
The bids are as follows:
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(Commission Meeting, August
15, 1984)
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ALTERNATES
FIRM
BASE BID
#1
#2
#3
#4
M & R General Contractors
$ 92,929
$ 1,500
$ 960
$4,884
$ 900
Foremost Development Co.
98,046
1,320
1,310
8,500
980
Frank Schumer Construction
130,000
11,300
12,600
4,036
900
Degenhardt & Sons
134,000
1,200
1,200
2,990
590
Guinn's Construction Co.
146,645
4,200
2,800
4,800
2,200
Oaks Builders
Late Bid
Staff is still waiting for a recommendation of approval from Purchasing on the low
bidder's financial background. However, staff recommends awarding the contract to
the low bidder, M & R General Contractors, in the amount of the base bid, $92,929,
with a 5% contingency, for a total project cost of $101,500. Funds for this
purchase are in the 1984 Capital Improvement Budget.
Moved by Mr. Lewis, supported by Mrs. Stanley to award the bid
for the restroom addition and facade renovation at the Waterford
Oaks Activity Center to the low bidder, M & R General Contractors,
in the amount of $92,929, plus a 5% contingency, for a total
of $101,500, subject to Purchasing's approval of financial
responsibility. Funds for this purchase are coming from the 1984
Capital Improvement Budget.
Motion carried.
GROVELAND OAKS BOAT RENTAL FACILITY - PHASE IV:
Staff is preparing the final application for a grant from the Land and Water
Conservation Fund, which must be submitted to the Department.of Natural Resources
by August 31, 1984. This grant will provide $240,000 in matching funds for the
Boat Rental Facility - Phase IV at Groveland Oaks.
A resolution is required from the Commission authorizing funds to be appropriated
for this project.
Moved by Mr. Wilcox, supported by Mr. Vogt to approve the
final application for a Land and Water Conservation Fund
matching grant of $240,000 to be submitted to the Department
of Natural Resources for the Phase IV Boat Rental Facility at
Groveland Oaks and the following resolution appropriating
funds for this project:
WHEREAS the Oakland County Parks and Recreation Commission
has been notified by the Department of Natural Resources that
the Phase IV Boat Rental Facility for Groveland Oaks has received
high priority for funding through the Federal Land and Water
Conservation Fund; and
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(Commission Meeting, August 15, 1984)
Page 5
WHEREAS the Department of Natural Resources has requested the
Oakland County Parks and Recreation Commission submit.a grant
application by August 31, 1984, to apply for funding of this
project; and
WHEREAS this project has been identified in the Oakland
County Parks and Recreation Commission overall Recreation Master
Plan; and
WHEREAS the Oakland County Parks and Recreation Commission is
desirous of developing Phase IV at Groveland Oaks; and
WHEREAS this grant would provide a matching $120,000 for this
developing.
THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends such an application be filed
with the Department of Natural Resources for the development of
the Phase IV Boat Rental Facility at Groveland Oaks with the
matching $120,000 be appropriated from the 1984-1985 Capital
Improvement Budget, ,
AND FURTHER BE IT RESOLVED that this application be processed
through the appropriate County officials.
Motion carried.
MANAGER'S REPORT:
---Staff suggested a new "one -fee" admission of $4/all day for the Wave Pool and
Water Slide for the remainder of the season. This is the Pool's slowest part of
the season, and it is hoped the "one -fee" admission will boost revenues while
offsetting operation expenses.
The Commission suggested a "Free Slide Day" during part of the Labor Day weekend to
see what type of response we get, for future consideration of inclusion in the
fees and charges.
---There will be a cheese distribution for the city of Pontiac on Wednesday,
August 22, at the Waterford Oaks Activity Center. Approximately 3,000 people
will be receiving cheese that day.
---Arnold Johnston reported on the progress of the Camper -Rama Travel Trailer
Show being held at Groveland Oaks the weekend of September 21-23, 1984.
The next Commission meeting is scheduled for September 5 at 9:30 a.m. Chairman
Wint suggested a get together after the meeting to go to Independence Oaks to see
the progress of the Nature Center.
Meeting adjourned at 11:33 a.m.
Jean Fox Karen Smith
Secretary Recording Secretary
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