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HomeMy WebLinkAboutMinutes - 1984.12.05 - 38755OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING December 5, 1984 The meeting was called to order at 9:45 a.m. by Chairman Lewis E. Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Carol Stanley, Secretary Jean Fox, George Kuhn, Pecky Lewis, Jr., Walter Moore, Daniel Murphy, Richard Vogt, Richard Wilcox. COMMISSION MEMBERS ABSENT: Harold Cousins ALSO PRESENT: Parks and Recreation Dept. of Public Works Coprporation Counsel North Oakland County Girl Scout Council County Commissioner -elect Daily Tribune Anthony M. Franco, Inc. APPROVAL OF MINUTES: Jon J. Kipke, Interim Manager C. L. Ross, Chief, Administrative Services Dan Stencil, Recreation Supervisor Janet Pung, Public Communications Officer Joseph Figa, Chief, Design & Development Sheila Cox, Accountant Mike Thibodeau, Chief of Golf Arnold Johnston, Chief of Parks Milton Handorf, Director Jack Hays Evelyn Stewart, Pat Campbell, Real Estate Division Lawrie Burnett, Julie Patterson, Delores Hosler, Tim Patterson W. A. Hasberger Dave Hornstein, Reporter Dorothy Langan, Account Executive Moved by Mrs. Stanley, supported by Mr. Kuhn to approve the minutes of the meeting of November 7, 1984, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Moore, supported by Mr. Lewis to approve payment of Vouchers 11-1 through 11-223. ROLL CALL VOTE: AYES: Stanley, Wint, Fox, Kuhn, Lewis, Moore, Murphy (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3-1 (Commission Meeting, December 5, 1984) AMENDMENT TO THE 1984 OPERATING BUDGET: Mr. Ross explained that it was necessary to amend the 1984 Operating Budget and transfer $10,000 from our Contingency Fund to the Addison Oaks Conference Center and $7,500 from Mobile Recreation to the Tennis Complex. The funds are available in those accounts and the total Operating Budget remains the same. Moved by Mr. Lewis, supported by Mr. Moore, to amend the 1984 budget and transfer $10,000 from the Contingency Fund to the Addison Oaks Conference Center and transfer $7,500 from Mobile Recreation to the Tennis Complex. Motion carried. STATEMENT OF OPERATIONS: Moved by Mr. Murphy, supported by Mr. Moore to receive the Statement of Operations as of 10/31/84. Mr. Ross explained that the Northwestern Highway property, adjacent to Glen Oaks, was sold on a 10-year land contract. The money is earmarked for future capital development projects, including the Red Oaks Wave Pool. Motion carried. ACTIVITIES REPORT: Moved by Mr. Lewis, supported by Mrs. Stanley to receive the Activities Report for October, 1984. Motion carried. GIRL SCOUTS - WHITE LAKE OAKS: Chairman Wint explained that the North Oakland Girl Scout Council had an option to purchase 46 acres, a portion of which is adjacent to our White Lake Oaks Golf Course. The scouts would like to construct a headquarters building on the site and it would involve using about one acre of our property. Mr. Figa outlined the area on a map. It is the northwest corner of our property and is close to #11 green. Mr. Kipke indicated that staff would meet with the Girl Scouts to investigate the proposal, review the site plan, evaluate its effect on our course and report back to the Commission. Mr. Thibodeau said it was necessary, for the sake of safety, to have at least a 200 foot buffer between a dwelling and a green and that aesthetic value must also be considered. Moved by Mr. Kuhn, supported by Mr. Moore to refer the Girl Scout request to staff for a recommendation at the next meeting. Motion carried. 3-2 (Commission Meeting, December 5, 1984) PROPOSED RETENTION BASIN - GLEN OAKS: Mr. Figa stated that Leonard Siegal of Siegal/Toumaala Associates contacted staff regarding the development of the Northwestern property they recently acquired from the Parks and Recreation Commission. One of the requirements for development is a retention basin for excess storm water. The basin would be approximately one acre and six feet in depth. A drainage ditch, which they will be enclosing, already runs through their property and our northern portion. It was suggested that a basin could be constructed within the northeast section of our excess land that would provide a water feature for the golf course and still provide the capabilities of a retention basin. Our future plans call for the re -location to the north of fairway and green #12. This green would be enhanced by a water feature as part of the design. Mr. Figa said that staff had been working with Corporation Counsel and the Real Estate Section of Counsel's office in the legal clarifications. Moved by Mrs. Fox, supported by Mrs. Stanley to approve the concept of construction of a retention basin by the purchasers of the Northwestern property at the Glen Oaks Golf Course and request that the Real Estate Division of Corporation Counsel's office prepare the necessary legal documents to accomplish this; documents to be reviewed by the Commission. ROLL CALL VOTE: AYES: Vogt, Wilcox, Wint, Fox, Kuhn, Lewis, Moore, Murphy, Stanley (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. VACANT LOT - FOX BAY SUBDIVISION: Pat Campbell of the Real Estate Division of Corporation Counsel's office stated that an offer of $8,500 had been tendered for the vacant lot, 1.04 acres, owned by the Parks and Recreation Commission in Fox Bay Subdivision, adjacent -to White Lake Oaks. The terms are $2,000 down on a three-year land contract at 11% interest. Mr. Campbell noted that we had tried to dispose of the property for three years and it has been advertised six times. An offer of $7,500 had been rejected in the past. Mr. Figa explained that the lot was of little value to the Commission and it would be to our advantage to dispose of it. Moved by Mr. Kuhn, supported by Mr. Lewis to accept staff's recommendation and sell the vacant lot in the Fox Bay Sub- division adjacent to White Lake Oaks, for $8,500, subject to approval by the Board of Commissioners. 3-3 (Commission Meeting, December 5, 1984) ROLL CALL VOTE: AYES: Wilcox, Wint, Fox, Kuhn, Lewis, Moore, Murphy, Stanley, Vogt (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. WETLANDS ACQUISITION - INDEPENDENCE OAKS: Mr. Figa said that Independence Township had notified the Commission that the option the Township holds from the Levy Company on property within the area of the wetlands acquisition expires on December 31, 1984. The option was obtained by the Township to lessen the potential for future gravel extraction in the area. It was the intent of the Township to negotiate with us for the sale of a portion of this property as part of the wetlands acquisition. The acquisition was started some seven years ago and has been slowed by the Michigan State Land Division. Although we have agreements with the State for funding from the Kammer Land Trust Fund, acquisition cannot occur until the State approves our appraisals. We originally got a priority for a grant of $212,000 that we were to match; however, the state reduced the grant to $150,000. Mr. Figa revised the request and received an additional sum from the state, bringing the total to $387,000. Staff recommended sharing with the township to renew the option with Levy. Moved by Mrs. Fox, supported by Mrs. Stanley to share with Independence Township in renewing their option with the Levy Company to acquire a portion of the 40 acres that we need. Commissioner Murphy questioned why the County should acquire wetlands and said it was the Department of Natural Resources' responsibility to do so. He indicated his support for the option but not necessarily a $600,000 expenditure for the acquisition. Mr. Figa said it was the last of the large wetlands in southeastern Oakland County and it protected the headwaters of the Clinton. River, as well as our Independence Oaks Park. He said it would provide an ideal addition for our Nature Center and wildlife program. ROLL CALL VOTE: AYES: Wint, Fox, Kuhn, Lewis, Moore, Murphy, Stanley, Vogt, Wilcox (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. GOLF CAR BATTERIES - WHITE LAKE, GLEN OAKS, RED OAKS: The following bids were received by Purchasing for 420 (6 volt, Exide) golf car batteries: 3-4 (Commission Meeting, December 5, 1984) GOLF CAR BATTERIES (continued): Price (Each) Exchange Total Bid Each Less Exchange Golf Car Distributors $41.00 - $1.50 $16,590.00 Battery Warehouse 42.95 - 4.0o 16,359.00 United Battery 40.50 - 1.25 16,485.00 Michigan Golf Car 46.00 - 2.00 18,480.00 Pifer, Inc. 42.00 - 2.00 16,800.00 Kubik, Inc. 41•95 - 1.95 16,800.00 The batteries would be replacements for the electric golf cars that were purchased in 1983. Moved by Mr. Moore, supported by Mr. Lewis that we award the purchase of 420 golf car batteries,for use at White Lake Oaks, Glen Oaks, and Red Oaks to the low bidder, Battery Warehouse, for $16,359.00. Motion carried unanimously. HONDA VEHICLE - ALL FACILITIES: Purchasing received the following bids for a Honda TRX 250: Farmington Cycle $2195. Bishop Cycle 2198. Honda City 2198. Anderson Sales 1958. Mr. Kipke explained that this was a small 4-wheel, all terrain vehicle that he would like to test at all our facilities. It should cut down on the use of pickup trucks for transportation and light hauling. Surplus funds are available from the 1984 Operating Equipment Budget. Moved by Mr. Moore, supported by Mr. Lewis to purchase a Honda TRX 250 for use at all the park facilities from the low bidder, Anderson Sales, for $1,958. Motion carried unanimously. OAK MANAGEMENT CORPORATION: A list of improvements accomplished by Oak Management Corporation at White Lake Oaks and Glen Oaks was distributed. White Lake Totaled $5,375 and Glen Oaks totaled $11,250. The Oaks have another $3,000 scheduled to be completed at Glen Oaks. Mr. Kipke said the Oaks had requested that the chandeliers be replaced at Glen Oaks. Chairman Wint stated that the Commission had agreed to do this when we purchased the property. It is estimated that the chandeliers would cost from $7000 to $8000, including some improvements to wiring. Mr. Ross said that if the purchase was approved, the funds would be deducted from monies owed us but would eventually be taken from our capital budget. 3-5 (Commission Meeting, December 5, 1984) OAK MANAGEMENT CORPORATION (continued): Moved by Mrs. Fox, supported by Mr. Kuhn that we replace the chandeliers at Glen Oaks and improve the wiring. Motion carried. BMX PERFORMANCE CONTRACT: Moved by Mr. Murphy, supported by Mr. Lewis to go into agreement with the National Bicycle League to conduct a national race on June 15 and 16, 1985, at the BMX Track at Waterford Oaks. Mr. Stencil said this would be our third year to host the event and a net profit of $8,000 to $10,000 is expected. Some 35 states were represented at last year's event. Motion carried. ORION OAKS - DRAINAGE IMPROVEMENT: Mr. Figa said that we had been contacted by the Oakland County Road Commission with a request to eliminate the ditch along Clarkston Road. It presently empties into Lake Sixteen in Orion Oaks Park. Mr. Figa outlined the area on a map. Staff could foresee no adverse effect to Orion Oaks Park and recommended cooperating with the Road Commission. Moved by Mr. Moore, supported by Mr. Vogt, to grant the Oakland County Road Commission permission to improve the drainage along Clarkston Road. Motion carried. INTERIM MANAGER'S REPORT: ---The County Executive's Christmas Party will be held at Roma Hall, December 14, 12 noon to 5 p.m. Tickets are $6 in advance and $7 at the door. ---Jay Phelps has been hired as the new Assistant Manager at Independence Oaks. He previously worked in the parks and recreation field in Lansing, Phoenix, Arizona, and Lewistown, Texas. ---The Holiday Festival for handicapped persons will be held at the Southfield Civic Center tonight. Mr. Kipke encouraged commissioners to attend. Moved by Mrs. Stanley, supported by Mrs. Fox, to go into executive session to discuss a personnel matter. Motion carried. The Commission went into executive session at 11:10 a.m. The regular meeting re -convened at 11:35 a.m. 3-6 (Commission Meeting, December 5, 1984) MANAGER'S POSITION: Moved by Mr. Murphy, supported by Mrs. Stanley, based upon discussions held in the executive session and in reviewing the six final candidates, that Ralph Richard be contacted and employed as the Manager of the Oakland County Parks and Recreation Commission, to replace R. Eric Reickel. ROLL CALL VOTE: AYES: Kuhn, Lewis, Moore, Murphy, Stanley, Vogt, Wilcox, Wint, Fox (9) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Moved by Mr. Moore, supported by Mr. Lewis to authorize the Chairman to prepare a resolution thanking Jon Kipke for the job he did as Interim Manager. Motion carried. The next Commission meeting will be held on January 16, 1985. Staff was directed to notify the Commission by mail, if necessary, to make them aware of the proposals that were due December 7 for the exhibits at the Nature Center. Moved by Mr. Murphy, supported by Mr. Kuhn to adjourn the meeting. Motion carried. The meeting adjourned at 11:45 a.m. Jean M. Fox Secretary BettY Guest ` Recordirig Secretary f_1 3 - 7