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HomeMy WebLinkAboutMinutes - 1984.02.15 - 38758OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING February 15, 1984 The meeting was called to order at 9:40 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Carol Stanley, Secretary Jean Fox, Pecky Lewis, Jr., Walter Moore, Daniel Murphy, Richard Wilcox. COMMISSION MEMBERS ABSENT: Harold Cousins, George Kuhn, Richard Vogt. ALSO PRESENT: Parks and Recreation Dept. of Public Works Anthony M. Franco, Inc. Private Citizens APPROVAL OF MINUTES R. Eric Reickel, Manager Jon Kipke, Assistant Manager C. L. Ross, Chief, Administrative Services Shei;a Cox, Acccuntant Janet Pung, Public Communications Officer Joseph Figa, Chief, Design & Development Michael Thibodeau, Chief of Golf Arnold Johnston, Chief of Parks James Mansfield, Pro Shop Supervisor Daniel Stencil, Recreation Supervisor Milt Handorf, Director Dorothy Langan Sue Richardson Tony O'Connor Sue Huntley C. Ricamore Judy Duby A. J. Macheachern Joe Stevens James Houghten Dale Stevens Kurt Kuhne Lavonne McBroom Fred Drake James McBroom Lou Graham Elizabeth Walker Harold Cross Raymond Walker Les Clarke Ellie Martinez Ken Funderburk Richard Martinez Moved by Mrs. Stanley, supported by Mr. Moore to approve the minutes of the meeting of February 1, 1984, as written. . Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Lewis, supported by Mrs. Fox to approve payment of Vouchers 2-1 through 2-117. 3 - 1 (Commission meeting, February 1, 1984) ROLL CALL -VOTE: AYES: Fox, Lewis, Moore, Murphy, Stanley, Wilcox, Wint (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. ACTIVITIES REPORT: A corrected activities report was distributed to the Commission reflecting the correct totals for the month of January. The report received in the agenda had totals carried over from 1983. FIRE CIRCLE RINGS - GROVELAND OAKS: The following bids were received from Purchasing for 80 fire circle rings at Groveland Oaks: Superior Products $2,800.00 American Vault & Concrete No Bid Price Brothers 3,360.00 National Concrete Products No Bid Precision Pipe & Supply No Bid This is a replacement item for fire circles that have deteriorated from several years' usage. There is $4,000 in the Operating Equipment Budget for this purchase. Staff concurred with Purchasing's recommendation to award the purchase to the low bidder, Superior Products, for $2,800. Moved by Mr. Wilcox, supported by Mrs. Fox to accept the low bid from Superior Products for the purchase of 80 concrete fire circle rings for Groveland Oaks in the amount of $2,800. ROLL CALL VOTE: AYES: Fox, Lewis, Moore, Murphy, Stanley, Wilcox, Wint (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. PUSH MOWERS - GROVELAND AND WATERFORD OAKS TENNIS COMPLEX: Purchasing received the following bids for the purchase of three (3) commercial 21" push mowers for Groveland Oaks and the Waterford Oaks Tennis Complex: W. F. Miller $1,287.00 Universal Equipment No Bid Weingartz Supply 1,065.00 King Brothers 1,048.50 Staff recommended awarding to the low bidder, King Brothers, in the amount of $1,048.50. There was $9,000 in the Operating Equipment budget for these mowers; the balance will come from the operating equipment surplus. 3-2 (Commission meeting, February 15, 1984) Moved by Mr. Moore, supported by Mrs. Stanley to accept the low bid of $1,048.50 from King Brothers for the purchase of three push mowers for Groveland Oaks and the Waterford Oaks Tennis Complex, with the amount over budget to come from the operating equipment surplus. ROLL CALL VOTE: AYES: Lewis, Moore, Murphy, Stanley, Wilcox, Fox, Wint (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. PICNIC GRILLS - ADDISON OAKS: The following bids were received for the purchase of 10 small picnic grills and two large picnic grills at Addison Oaks: Belson Jennings C. J. United Jack Golden Dan Sorenson $1,246.00 No Bid 1,410.00 No Bid 1,120.00 Staff noted that the low bidder, Dan Sorenson, did not meet the specifications on the large picnic grills, and therefore recommended awarding the bid to the second low bidder, Benson Manufacturing, in the amount of $1,246. There was $1,234 budgeted in the Operating Equipment budget -for this purchase. The balance of $12 would come from the Operating Equipment surplus. Moved by Mrs. Fox, supported by Mrs. Stanley to reject the low bid of $1,120 from Dan Sorenson for the purchase of 10 small picnic grills and 2 large picnic grills at Addison Oaks because it did not meet -the specifications, and award it to the second low bidder, Benson Manufacturing, in the amount of $1,246. Funds for this purchase will be.taken from the Operating Equip- ment budget; the $12 over budget will be taken from the opera- ting equipment surplus. ROLL CALL VOTE: AYES: Lewis, Moore, Murphy, Stanley, Wilcox, Fox, Wint (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Mr. Moore suggested that it would be helpful if staff would make a notation next to the bid price when a bidder does not meet the specifications. PICNIC TABLES - GROVELAND, WATERFORD OAKS WAVE POOL AND TENNIS COMPLEX: Purchasing received the following bids for the purchase of 46 picnic tables for Groveland Oaks, Waterford Oaks Wave Pool and Tennis Complex: 3 - 3 (Commission meeting, February 15, 1984) I Jack Golden Associates Dan Sorenson Quality Industries Belson Manufacturing C. G. United, Inc. No Bid No Bid $4,312.50 5,612.00 7,774.00 The picnic tables at Waterford Oaks will be used around the Wave Pool and Tennis Complex to meet the demand of the public for more places to sit and have a picnic lunch; the tables for Groveland Oaks are replacements for tables that have been used for approximately 15 years and were considered unsafe to use again. Staff recommends awarding to the low bidder, Quality Industries, in the amount of $4,312.50. Moved by Mr. Murphy, supported by Mr. Wilcox to award the bid for the purchase of 46 picnic tables for Groveland, Waterford Oaks Wave Pool and Tennis Complex to the low bidder, Quality Industries, in the amount of $4,312.50. Funds for this purchase will come from the Operating Equipment budget. ROLL CALL VOTE: AYES: Moore, Murphy, Stanley, Wilcox, Fox, Lewis, Wint (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. TRACTORS - WHITE LAKE OAKS AND GLEN OAKS: Purchasing received the following bids for the purchase of two diesel tractors for White Lake Oaks and Glen Oaks: 40hp Turf Tractor 44hp Front End Loader White Lake Oaks Tractor. Glen Oaks Capitol (John Deere) $11,491.67 No Bid Utica (Ford) 9,098.50 $12,888.00 Hackney (John Deere) 11,250.00 No Bid Munn (Ford) 9,135.00 12,775.00 Case Power (Case) No Bid No Bid Bitten Brothers (Case) No Bid No Bid 3-4 (Commission meeting, February 15, 1984) These two tractors will replace 20-year old machines that came with the golf courses when purchased. Staff concurred with Purchasing to split the bid and award the 40hp turf tractor for White Lake to Utica Tractor in the amount of $9,098.50, and award the 44hp front end loader tractor at Glen Oaks to Munn Ford Tractor in the amount of $12,775.00. Funds for the purchase of these tractors are budgeted in the Operating Equipment budget. Moved by Mrs. Fox, supported by Mrs. Stanley to award the bid for the purchase of the 40hp turf tractor for White Lake Oaks to the low bidder, Utica Tractor, in the amount of $9,098.50; and award the bid for the purchase of the 44hp front end loader tractor for Glen Oaks to the low bidder, Munn Ford Tractor, in the amount of $12,775. There will be a surplus of $8,000 in the Operating Equipment budget from the purchase of these tractors. ROLL CALL VOTE: AYES: Murphy, Stanley, Wilcox, Fox, Lewis, Moore, Wint (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. WEED KILLER - GOLF COURSES AND GROVELAND OAKS: Received from Purchasing the following bids for the purchase of 12 gallons of Round Up herbicide for the golf courses and Groveland Oaks: Utica Distributors W. F. Miller Turf Supplies Lawn Equipment $1,007.28 1,014.00 1,010.88 1,14o.00 Staff concurred with Purchasing to award the bid to the low bidder, Utica Distributors for the amount of $1,007.28. The funds for the expenditure will come from the respective grounds maintenance budgets. Moved by Mr. Moore, supported by Mr. Wilcox to award the bid for the purchase of 12 gallons of Round Up herbicide for the golf courses and Groveland Oaks to the low bidder, Utica Distributors, in the amount of $1,007.28. Funds for this purchase will come from the respective grounds maintenance budgets. ROLL CALL VOTE: AYES: Stanley, Wilcox, Fox, Lewis, Moore, Murphy, Wint (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3-5 (.Commission meeting, February 15, 1984) FLOOR TILE AND ADHESIVE - WATERFORD OAKS ACTIVITIES CENTER: Three bids were received by Purchasing for approximately 340 square feet of floor tile, plus the adhesive, for the lobby floor at the Waterford Oaks Activities Center. They are as follows: Quality Tile $1,128.00 Reimer Tile 1,144.05 Turner -Brooks 1,206.00 Staff concurred with Purchasing's recommendation to award to the low bidder, Quality Tile, in the amount of $1,128. Funds for this purchase are available in the building maintenance account for Waterford Oaks. Moved by Mr. Wilcox, supported by Mrs. Fox to award the bid for the purchase of floor tile and adhesive for Waterford Oaks Activities Center to the low bidder, Quality Tile, in the amount of $1,128. Funds for this purchase will come from the building maintenance account at Waterford Oaks. ROLL CALL VOTE: AYES: Wilcox, Fox, Lewis, Moore, Murphy, Stanley, Wint (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. TRASH PUMP - GROVELAND OAKS: The following bids were received for the purchase of a trash pump and 300 feet of discharge hose, with a strainer hose: Butki Carbide & Tool Jack Eiden Equipment Cloverdale Equipment $1,939.85 1,566.00 1,550.30 This pump will be used to remove water from low areas at Groveland Oaks, and is a replacement for a worn-out pump being used now. Staff recommends purchasing the pump .from the low bidder, Cloverdale Equipment, for $1,550.30. There was $1,500 budgeted in the Operating Equipment budget for this item; the balance for this purchase will come from the Operating Equipment surplus. Moved by Mrs. Stanley, supported by Mr. Lewis to award the bid for the purchase of the trash pump and hoses for Groveland Oaks to the low bidder, Cloverdale Equipment, in the amount of $1,550.30 Funds budgeted for this purchase include $1,500 from the Operating Equipment budget; the reamining $50.30 will come from the Operating Equipment surplus. 3-6 (Commission meeting, February 15, 1984) ROLL CALL VOTE: AYES: Fox, Lewis, Moore, Murphy, Stanley, Wilcox, Wint (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. COIN OPERATED LOCKERS - WATERFORD OAKS WAVE POOL: A single source bid was received by Purchasing from American Locker Security Systems for 36 coin operated lockers for Waterford Oaks Wave Pool. These lockers will be an addition to the women's lockers at the Pool. This is a single source item because we desired to match the existing lockers, which were purchased from American Locker Security Systems. The bid is as follows: 2 each 18 locker units $3,606 ($1,803 each) Staff recommends purchasing these lockers from American Locker Security Systems. There is $3,800 budgeted in the Operating Equipment budget for this purchase. Moved by Mr. Murphy, supported by Mr. Moore to award the bid to American Locker Security Systems for the purchase of two 18 locker units for the women's locker room at the Waterford Oaks Wave Pool in the amount of $3,606. . ROLL CALL VOTE: AYES: Lewis, Moore, Murphy, Stanley, Wilcox,, Fox, Wint (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. RED OAKS WAVE POOL COMPLEX: Mr. Kuhn requested this item be tabled until the next meeting when he could be in attendance. Moved by Mr. Wilcox, supported by Mr. Moore to table the presentation on the Red Oaks Wave Pool Complex until the next. Commission meeting. Motion carried. 1984 PARKS SURVEY: Sue Richardson, Anthony M. Franco, presented the results of a telephone survey the firm conducted among 200 randomly chosen citizens of Oakland County. The firm will make recommendations to the Commission at its next meeting based on the findings of this survey. MANAGER'S REPORT: ---Attached copies, for informational purposes only, of the Glen Oaks existing parcels showing the acreage the Commission declared surplus property and the breakdown of the estimated yearly taxes if this property was privately owned and developed. 3-7 (Commission meeting, February 15, 1984) ---Received a letter -from Jim Perry expressing his concerns regarding the thera- peutic position vacancy, showing there is still a desire and need for a thera- peutic coordinator. ---Staff has been contacted by the Southeastern Michigan Balloon Association, who is interested in leasing the Springfield Oaks YAC area for the Michigan State Championships one weekend in June. This would be a weekend rental, with any profits being considered for turnover to the Oakland Parks Foundation. NEW BUSINESS: A group of annual greens fees members from White Lake introduced themselves to the Commission. Spokesman Tony O'Connor said he was present at the meeting in order to request from the Commission a delay in the implementation on the decision to no longer allow annual greens fees for anyone but retirees and no longer using one day passes, because people were not given enough advance notification of this decision. Also requested was an appeal of the decision to no longer allow private golf carts storage on the County golf courses. Commissioners heard comments from everyone in the group; Mr. Wint thanked them for their interest and for taking time to come to the Commission meeting to express their views. Staff explained to the Commission that the one day passes were originally issued to the league players to give them extra golf time before their league started in order to warm up, because we have no practice facilities at White Lake and Spring- field Oaks. However, some golfers have abused this privilege by actually playing golf all day on this pass and using them after the league is over. Staff also noted that these passes are free to the approximately 2,800 league players; we did not charge them for this extra golf time. The decision to stop the use of the one day pass was made by staff because staff made the original decision to initiate this program. Moved by Mr. Lewis, supported by Mrs. Stanley to allow the use of the one day passes at Springfield Oaks and White Lake Oaks this year for the length of the leagues only; members must pay a fee to extend the pass beyond their league. The Commission will review this policy for 1985 with the intention of either charging a fee for the pass or eliminating its use. All league members will be notified of this decision by having it posted in the golf courses. ROLL CALL VOTE: AYES: Lewis, Stanley, Wilcox, Fox, Moore, Wint (6) NAYS: Murphy (1) A sufficient majority having voted therefor, the motion carried. (Commission meeting, February 15, 1984) Moved by Mr. Moore, supported by Mrs. Stanley to reinstate the annual greens fees under the same phase -out schedule as for the retirees. This is to include the clause not -to -exceed 10 per- cent increase in the fees. ROLL CALL VOTE: AYES: Moore, Wilcox, Stanley, Lewis (4) NAYS: Fox, Murphy, Wint (3) A sufficient majority having voted therefor, the motion carried. Moved by Mr. Moore, supported by Mrs. Stanley to refer the question to Corporation Counsel of whether or not the Parks and Recreation Commission should allow private golf carts to be stored at the golf courses, and ask them for an opinion on our liability. While waiting for Corporation Counsel's opinion, the Commission's decision to not allow them will stand. Motion carried. Staff will study the problem with the rangers and the starters at White Lake Oaks and report back to the Commission the procedures developed. Next meeting is scheduled for Wednesday, March 7, at 9:30 a.m. The second meeting in March will be March 21. Meeting adjourned to White Lake Oaks at 12:18 p.m. Jean Fox Karen Smith Secretary Recording Secretary 3-9