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HomeMy WebLinkAboutMinutes - 1984.03.21 - 38766OAKLAND'COUNTY PARKS AND RECREATION COMMISSION MEETING March 21, 1984 The meeting was called to order at 9:40 a.m. by Chairman Lewis Wint in the Parks and Recreation Commission's conference room. COMMISSION MEMBERS PRESENT: Chairman Lewis Wint, Vice Chairman Carol Stanley, Secretary Jean Fox, Pecky D. Lewis, Jr., Walter Moore, Daniel Murphy, Richard Vogt, Richard Wilcox. COMMISSION MEMBERS ABSENT: Harold Cousins, George Kuhn. ALSO PRESENT: Parks and Recreation Dept. of Public Works The Oaks Anthony M. Franco, Inc. Daily Tribune APPROVAL OF. MINUTES: R. Eric Reickel, Manager Jon Kipke, Assistant Manager C. L. Ross, Chief, Administrative Services Arnold Johnston, Chief of Parks Joseph Figa, Chief, Design & Development Michael Thibodeau, Chief of Golf Sheila Cox, Accountant Daniel Stencil, Recreation Supervisor M i l ton ,Iandorf, Director Ted Fuller, George Lekas Dorothy Langan, Account Executive Steve Findlay, Reporter Moved by Mr. Lewis, supported by Mr. Moore to approve the minutes of the meeting of March 7, 1984, as written. Motion carried. Moved by Mr. Moore, supported by Mr. Lewis to approve the minutes of the Public Hearing on Pre -Applications, held on March 7, 1984, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Lewis, supported by Mrs. Fox to approve payment of Vouchers 3-1 through 3-162. ROLL CALL VOTE: AYES: Lewis, Moore, Stanley, Wilcox, Wint, Fox (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3-1 (Commission Meeting, March 21, 1984) ACTIVITIES REPORT: Moved by Mr. Wilcox, supported by Mrs. Stanley to accept the Activities Report as of February 29, 1984. Motion carried. TURF SWEEPER - SPRINGFIELD OAKS GOLF COURSE: The following bids were received by Purchasing for a 5-cubic yard turf sweeper: W. F. Miller (Jacobsen) Wilkie Turf (Olathe) Weingartz Lawn Equipment (Olathe) Johnston's Sales $5,154.24 (Did not meet specs) 5,491.00 No Bid 6,345.00 No Bid Mr. Thibodeau explained that the item was a leaf rake that was used at all the golf courses. Staff concurred with Purchasing's recommendation to award the bid to the lowest qualified bidder, Wilkie Turf, for an Olathe 16hp Sweeper for $5,491. There was $8,000 included in the Operating Equipment Budget for the purchase. Moved by Mr. Moore, supported by Mrs. Fox to award the bid for an Olathe 16hp Turf Sweeper to the lowest qualified bidder, Wilkie Turf, for $5,491. ROLL CALL VOTE: AYES: Moore, Stanley, Wilcox, Wint, Fox, Lewis (6) NAYS: (0) A sufficient majority having voted therefor,.the motion carried. ALUMINUM CANOES AND ROWBOAT - INDEPENDENCE OAKS: The following bids were received by Purchasing for four aluminum canoes and one 14-foot aluminum rowboat for Independence Oaks: Sun & Ski Marina Biewers Cruise Out Marine 15 ft. Grumman Canoe 14 ft. Aluminum rowboat Best Marine Distributors Byrd Marine Alumicraft Canoe 14 ft. Alumicraft K & M Boats Perry Drug S Marine Supply No Bid Unable to supply $440.00 each; $1,760.00/four No bid Boats no longer available; only trailers $425.00 each; $1,700.00/four 593.00 No longer distributes canoes and rowboats 15 ft. Meyers Aluminum canoe 14 ft. Meyers Aluminum rowboat $359.00 each; $1,436.00/four 479.00 (Commission Meeting, March 22, 1984) ALUMINUM CANOES AND ROWBOAT - INDEPENDENCE OAKS (continued): Mr. Johnston said that three of the canoes are replacements for ones stolen last year, as was the rowboat. The other canoe is needed due to public demand. Staff recommended purchasing the canoes and rowboat from the low bidder, Perry Drug and Marine Supply, for a total purchase price of $1,915. There was $2,500 budgeted in the Operating Budget for the purchase. Moved by Mrs. Fox, supported by Mrs. Stanley to purchase four aluminum canoes and one 14-foot aluminum rowboat for Independence Oaks from the low bidder, Perry Drug and Marine Supply, for a total purchase price of $1,915. ROLL CALL VOTE: AYES: Stanley, Wilcox, Wint, Fox, Lewis, Moore (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. PEDAL BOATS - INDEPENDENCE OAKS: Purchasing received the following bids for three Mini Byke II Pedal Boats for Independence Oaks: Unit Price Total Bid *COLE L. CULVER (Mini Byke II as per specifications $ 697. $2,091. SUN & SKI MARINA (alternate - Play Buoy, 2-passenger pedal boat 360. 1,080. LOON LAKE MARINA (alternate pedal boat) 379. 1,137. CRUISE OUT MARINA No response BEST MARINE No response SPORTLINE, INC. No response *Cole Culver was the only company bidding the specified boat. Mr. Johnston said the pedal boats were replacements for boats that are in poor condition due to age. Staff recommended purchasing the Mini Byke II's from Cole L. Culver, the distributor for this district. It was determined, after investigation, that they were best suited for commercial operation. They are of fiberglass construction and have been in our rental operations for a number of years. There was $2,100 budgeted in the Operating Equipment Budget for the purchase. Moved by Mrs. Stanley, supported by Mr. Lewis to purchase three Mini Byke II Pedal Boats for Independence Oaks from the bidder meeting specifications, Cole L. Culver, for $2,091. 3-3 (Commission Meeting, March 21, 1984) PEDAL BOATS - INDEPENDENCE OAKS (continued): ROLL CALL VOTE: AYES: Stanley, Wilcox, Wint, Fox, Lewis, Moore (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. SMALL PICK-UP TRUCK - ADDISON OAKS: Purchasing received the following bids for a GMC S15 or Chevy S10 pick-up truck for use at Addison Oaks. They are the same bids presented to the Commission at the last meeting. GMC Truck Center GMC S15 $6,190.00 Lines Oldsmobile GMC S15 6,457.00 Art Moran GMC.S15 6,139.47 Jack Cauley Chevy S10 6,109.47 Dick Morris Chevy S10 6,014.47 Staff recommended awarding the purchase to the low bidder, Dick Morris, for $6014.47. Staff further explained that since the item was originally budgeted as a lease vehicle from Central Garage, there was $3,400 included as a line item in Addison's operating budget and this amount could be used toward the purchase. It was also recommended that $3,400 be transferred from Addison's operating budget to the operating equipment budget and the remaining $2,614.47 be taken from the surplus in the operating equipment budget Moved by Mr. Moore, supported by Mrs. Stanley to purchase a pick-up truck for use at Addison Oaks from the low bidder, Dick Morris, for $6,014.47;. transfer $3400 from Addison's operating budget to the operating equipment budget and the remaining $2,614,47 be taken from the.surplus in the operating equipment budget. ROLL CALL VOTE: AYES: Wilcox, Wint, Fox, Lewis, Moore, Stanley (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. CARPETING - PRO SHOPS - SPRINGFIELD OAKS, RED OAKS, WHITE LAKE OAKS: Purchasing received the following bids on re -carpeting the pro -shop areas at Springfield, Red Oaks and White Lake: Reimer Floors $4,174.00 Quality Floors 3,175.00 Advance 2,906.54 Carpet Contract Group 2,634.57 3-4 (Commission Meeting, March 21, 1984) CARPETING - PRO SHOPS - SPRINGFIELD OAKS, RED OAKS, WHITE LAKE OAKS(continued): The carpet is the green turf -type equal to what is presently in use. Staff concurred with Purchasing's recommendation to award the bid to the low bidder, Carpet Contract Group, for $2,634.57. Funds for the expenditure would come from the building maintenance budget of each golf course. Moved by Mrs. Fox, supported by Mr. Murphy to purchase replacement carpeting for the pro shops at Springfield, Red Oaks, and White Lake Oaks from the low bidder, Carpet Contract Group, for $2,634.57. ROLL CALL VOTE: AYES: Wilcox, Wint, Fox, Lewis, Moore, Murphy, Stanley, Vogt (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. FERTILIZER - PARKS AND GOLF COURSES: Purchasing received the following bids on our 1984 fertilizer requests: 7 Tons 4 Tons 75 Tons 4 Tons Green Fert. Tee Fert. Fairway Milorganite W. F. Miller $ 3390.80 $1644.80 $27,000. No Bid. Turf Chemicals 3085.60 1744.00 21,720. No Bid Benham Chemicals 3402.00 1689.60 26,850. $850.00 Turf Supply 3614.8o 1774.4o 32,100. 798.00 Lesco Inc. 3166.75 No Bid 23,100. No Bid L & E Chemical No Bid No Bid 24,570. No Bid Turf. -Grass 3712.80 1740.80 32,640. No Bid Terminal Sales No Bid No Bid No Bid 738.00 Staff concurred with Purchasing to award the bids to the low bidder for each item. The funds for these expenditures will come from the Grounds Maintenance Budget for each park or golf course. Moved by Mr. Moore, supported by Mrs. Stanley to award the bids for fertilizer for all parks and golf courses to the low bidder in each category: 7 tons of greens fertilizer to Turf Chemical for $3085.60; 4 tons of tee fertilizer to W. F. Miller for $1644.80; 75 tons of fairway fertilizer to Turf Chemical for $21,720; and 4 tons of Milorganite fertilizer to Terminal Sales for $738. ROLL CALL VOTE: AYES: Wint, Fox, Lewis, Moore, Murphy, Stanley, Vogt, Wilcox (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3-5 (Commission Meeting, March 21, 1984) MATERIAL FOR CONSTRUCTION OF VAULT RESTROOMS - ADDISON OAKS: The following bids were received by Purchasing for four septic tanks, including tops, required lumber, and shingles for the construction of the vault restrooms for the Addison Oaks primitive campgrounds: Advance Concrete $6,000 Marlette Products No Bid Watkins & Himmelhoch No Bid Michigan Precast No Bid Mr. Figa said there were limited suppliers for the precast septic tanks in the area and recommended awarding the bid to Advance Concrete for $6,000. Bids for lumber and asphalt shingles are as follows: Burke Lumber $2,332.00 Church Lumber 2,450.00 Waterford Lumber 1,639.75 (incomplete bid) Staff recommended awarding to the low bidder, Burke Lumber, who will supply all of the required materials for $2,332.00. Burke is the low bidder due to the inccmplete bid by Waterford Lumber. Moved by Mr. Wilcox, supported by Mr. Lewis to purchase four septic tanks for the vault restrooms at Addison Oaks from Advance Concrete for $6.000. ROLL CALL VOTE: AYES: Fox, Lewis, Moore, Murphy, Stanley, Vogt, Wilcox, Wint (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Moved by Mrs. Stanley, supported by Mr. Vogt to purchase lumber and ashphalt shingles for the vault restrooms at Addison Oaks from Burke Lumber for $2,332. Mr. Figa noted that the above purchases were part of a 1984-84 capital project that has a balance of $18,043. After an expenditure of $1,356.80 for metal door and frame (awarded on March 7, 1984), there is a remaining balance of $16,687.00 ROLL CALL VOTE: AYES: Lewis, Moore, Murphy, Stanley, Vogt, Wilcox, Wint, Fox (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. 3-6 (Commission Meeting, March 26, 1984) PICNIC TABLE BOARDS - ADDISON, GROVELAND AND INDEPENDENCE OAKS: Purchasing received the following bids for 1,150 picnic table boards for use at Addison, Groveland and Independence Oaks. The bids include the hardware necessary for assembly: Waterford Lumber Erb Lumber Biewers Continental Wood Preserves Quality Industries Jack Golden Belson C. G. United Dan Sorenson $ 9,263.o6 (did not meet specs) No Bid No Bid No Bid 10,951.40 No Bid No Bid 22,436.80 10,108.50 (did not meet specs) Staff recommended purchasing from the lowest qualified bidder, Quality Industries, for $10,951.40. There was $11,000 allocated in the Operating Equipment Budget for the purchase. Moved by Mr. Murphy, supported by Mrs. Fox to purchase 1,150 picnic table boards for use at Addison, Groveland and Independence Oaks from the lowest qualified bidder, Quality Industries, for $10,951.40. ROLL CALL VOTE: AYES: Murphy, Stanley, Vogt, Wint, Fox, Kuhn, Wilcox (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. OAK MANAGEMENT CONTRACT: Mr. Ted Fuller, President of the Oak Management Corporation, noted that 1984 marked the tenth anniversary of Oak Management Corporation's food service contract with the Oakland County Parks and Recreation Commission. He distributed a summary of the sales, rents, and expenditures during that period (report attached). Mr. Fuller discussed the proposed rates for the next five years of the contract, 1984 through December 31, 1988: Addison Oaks Conference Center, 8% or 100% of utilities, whichever is greater; Addison Oaks Concession Stand, 11%; Independence Oaks, 10%; Groveland Oaks, 10%; Springfield Oaks YAC, 5%; Waterford Oaks Activi- ties Center, 5%; Springfield Oaks Clubhouse, 8%; White Lake Oaks, 8%; Glen Oaks, 10% plus 50% utilities plus 100% of janitorial costs. The rates stated are percentage of gross sales and would result in an overall increase of approximately 10%. Increase for the Waterford Oaks Wave Pool was 11%. Chairman Wint said that staff had negotiated with the Oaks on the new rates and recommended approval of the proposed percentages for the next five years. Mr. Fuller also requested that an extension be granted them for an additional 15 years, commencing January, 1989, with percentages to be negotiated at three 5-year intervals beginning in 1989. Staff concurred with his request and recommended that the extension be granted. Discussion was conducted on all aspects of the contract and the proposed 15-year extension. 3-7 (Commission Meeting, March 21, 1984) OAK MANAGEMENT CONTRACT (continued): Moved by Mr. Lewis, supported by Mrs. Stanley to approve the percentages recommended by staff and the Oak Manage- ment Corporation for the next five years, beginning January 1, 1984 and ending December 31, 1988. ROLL CALL VOTE: AYES: Murphy, Stanley, Vogt, Wilcox, Wint, Fox, Lewis, Moore (8) NAYS: (0) A sufficient majority having voted therefor, the motion carried. Moved by Mrs. Stanley, supported by Mr. Lewis to extend the contract with the Oak Management Corporation for an additional fifteen years and amend the original contract to include this 15-year period; gross percentages (rental rates) to be negotiated every five years commencing January 1, 1989. Commissioner Moore voiced his opposition 'Lo an.exteasion of the contract ana stated that other companies should have the opportunity to bid on our food and beverage service. Commissioner Murphy felt the Oak Corporation had proven themselves over the years and deserved the extension of the contract based on their past performance. Commissioner Stanley noted that the Oaks had invested some $225,000 in capital improvements at our facilities. ROLL CALL VOTE: AYES: Stanley, Vogt, Wiocox, Wint, Fox, Lewis, Murphy (7) NAYS: Moore (1) A sufficient majority having voted therefor, the motion carried. BOTANICAL GARDEN -- ADDISON OAKS: Mr. Figa reviewed the overall plan for a botanical garden at Addison Oaks and requested Commission approval for the concept. Mr. Figa said the estimated cost for the garden was approximately $1,000,000. over a 15-year period. It would be a collection of approximately 23 gardens, some of which would be evergreens, hedges, bogs, sensory, Japanese, etc. Mr. Figa and Commissioner Fox met with Nancy Passfield, the head of garden clubs for a five -county area, who indicated it could become a project to which the garden clubs would donate materials, gardens or volunteer services through the years. There is $12,500. budgeted in this year's Capital Improvement Budget to retain a consultant for further planning. (Commission Meeting, March 21, 1984) BOTANICAL GARDEN - ADDISON OAKS (continued Moved by Mr. Moore, supported by Mrs. Fox to approve the concept of a botanical garden at Addison Oaks. Motion carried. MANAGER'S REPORT ---Public hearing in Madison Heights on the proposed wave pool, Monday, March 26, 7:30 p.m., Madison Heights City Hall. ---Suggested the Commission put the millage issue on the agenda for the next meeting. ---First Annual Michigan Recreation and Park Association Legislative Conference, April 4, in Lansing. The all -day session starts at 8:30 a.m. with a reception scheduled for 4:30 p.m. Requested Commission attendance. ---Day conference on "Training for Today's Recreation Needs", April 13, at the Rackham Building in Detroit. It is co -sponsored by United Community Services of Metropolitan Detroit and the Detroit Joint Recreation Committee. ---Received letter from Troy City Manager indicating the city could not donate the acreage needed for the wave pool project as they felt they were already being taxed 1/4 mill and could not contribute more taxes to the plan. A meeting will be held to present.the concept to them. ---The Northwestern.Highway property is in the process of being disposed of. There is a survey in process and the resolution is ready for presentation to the Committee and the Board of Commissioners. ---Received award from the Revenue Sources Management School, Oglebay Park, Wheeling, West Virginia for service to the School. The School is cosponsored by the National Recreation & Park Association and North Carolina State Univer- sity. Served as Instructor and on the Board of Regents for six years. ---Jon Kipke was interviewed on Channel 20. Will be aired on April 15. NEW BUSINESS ---Moved by Mrs. Fox, supported by Mr. Moore to change the April 4th meeting to April 6th, 9:30 a.m. Motion carried ---Commissioner Murphy said that the county was hosting a recognition day for volunteers. The Board of Commissioners has made an appropriation for the day and are requesting that the Parks and Recreation Commission donate $1300. to help defray expenses for the event.. Staff recommended that the funds be granted. Moved by Mr. Murphy, supported by Mr. Lewis to approve an amount up to $1300 for the "Volunteer Recognition Day", hosted by the County. 3-9 (Commission Meeting, March 21, 1984) ROLL CALL VOTE: AYES: Vogt, Wilcox, Fox, Lewis, Moore, Murphy, Stanley (7) NAYS: (0) A sufficient majority having voted therefor, the motion carried. ---Moved by Mr. Lewis, supported by Mrs. Fox to seek appraisals on the property adjacent to the administration building at Waterford Oaks Park. ---Motion carried. The meeting adjourned at 11:20 a.m. Jean Fox Secretary Betty Guest Recording Secretary 3 - 10