HomeMy WebLinkAboutMinutes - 1984.05.02 - 38767OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 2. 1984
The meeting was called to order by Chairman Lewis Wint at 9:45 a.m. in the Parks
and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Secretary Jean Fox, Harold Cousins, George Kuhn, Walter
Moore, Richard Vogt, Richard Wilcox, Daniel T. Murphy.
COMMISSION MEMBERS ABSENT:
Vice Chairman Carol Stanley, Pecky D. Lewis, Jr.
ALSO PRESENT:
Parks and Recreation
Dept. of Public Works
Citizen,
City of Pontiac
Anthony M. Franco, Inc.
APPROVAL OF MINUTES:
R. Eric Reickel, Manager
Jon J. Kipke, Assistant Manager
Charles Ross, Chief, Administrative Services
Janet Pung, Public Communications Officer
Joseph P. Figa, Jr., Chief, Design & Development
Arnold Johnston, Chief of Parks
Michael Thibodeau, Chief of Golf
Sheila Cox, Accountant
Dan Stencil, Recreation Supervisor
Milton Handorf, Director
Howard Monson
George Schipper, Recreation Director
Dorothy Langan, Account Executive
Moved by Mr. Kuhn, supported by Mr. Wilcox to approve
the minutes of the meeting of April 6, 1984, as written.
Motion carried.
APPROVAL OF PAYMENTS:
Moved by Mr. Moore, supported by Mrs. Fox to approve
payment of Vouchers 4-1 through 4-279.
ROLL CALL VOTE:
AYES: Moore, Murphy, Wilcox, Wint, Cousins, Fox, Kuhn (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
STATEMENT OF OPERATIONS:
Moved by Mrs. Fox, supported by Mr. Cousins, to receive the
Statement of Operations as of March 31, 1984.
Motion carried.
3-1
(Commission Meeting, May 2, 1984)
ACTIVITIES REPORT:
Moved by Mr. Moore, supported by Mr. Kuhn to receive the
Activities Report -as of March 31, 1984.
Mr. Reickel noted that the golf dome at Red Oaks sustained considerable damage
due to the recent windstorm.
Dan Stencil, recreation supervisor, said that the sanctioned BMX races start this
weekend. The season will run until the end of September.
Motion carried.
POWER ROLLER - BMX TRACK:
Dan Stencil, recreation supervisor, explained that staff wanted to rent a power
asphalt roller from the Oakland County Road Commission for maintenance of the BMX
track.
The Road Commission asked that an agreement be signed to cover the use of the
equipment. The agreement, reviewed and approved by corporation counsel, calls for
a rental fee of $12.50 per hour and that a "hold harmless" clause be provided to
the Road Commission.
Mr. Stencil said that a Parks and Recreation employee had received instructions
on the use of the equipment from the Road Commission.
Moved by Mr. Cousins, supported by Mr. Kuhn to authorize
the Chairman of the Oakland County Parks and Recreation
Commission to sign the agreement with the Road Commission
regarding the use of a power asphalt roller to be used
for maintenance of the BMX track at Waterford Oaks.
ROLL CALL VOTE:
AYES: Murphy, Wilcox, Wint, Cousins, Fox, Kuhn, Moore (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
FALL CAMPER SHOW - GROVELAND OAKS:
Arnold Johnston, Chief of Parks, explained that he had been working with George
Schipper, President of the National Campers and Hikers Association and Howard
Monson, Chairman of the "Detroit Camper & Trailer Show, in planning a travel
trailer show at Groveland Oaks in September.
Mr. Monson told of his background in the travel trailer business and how he
expected the show at Groveland Oaks to be a success. He expects some 10,000 to
15,000 people to attend.
There will be space for 92 exhibitors, on the new cement pads and if necessary,
space can be provided in the overflow area.
New trailer models are introduced in August and will be displayed, plus individuals
can offer their used camper vehicles for sale.
KM
(Commission Meeting, May 2, 1984)
Staff recommended proceeding with the show and contract with Mr. Monson for $800
to cover his professional services in aiding us to develop the show and to absorb
some of his travel expenses in promoting the event.
supported by Mr. Moore to approve the
Moved by Mr. Kuhn,
concept of the Fall Travel Trailer Show at Groveland Oaks
and compensate Mr. Monson in an amount not to exceed $800;
the money and other expenses to come from the Operating Budget.
ROLL CALL VOTE:
AYES: Vogt, Wilcox, Wint, Cousins, Fox, Kuhn, Lewis, Murphy (8)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
CARPET - WHITE LAKE OAKS:
Mr. Thibodeau said that Purchasing had received the following bids to re -carpet the
lounge and hallway at White Lake Oaks. The project requires spproximately 110 yards
of carpeting.
Reimer Floors $3,800
New York Carpet World No Bid
Clyde's Carpet No Bid
Advance Floor Decorators 4,0o0
Floorcraft No Bid
Staff concurred with Purchasing to award the purchase to the low bidder, Reimer Floors,
for $3,800. Funds for the project were included in the Building Maintenance account
for White Lake Oaks.
Moved by Mr. Wilcox, supported by Mrs. Fox to purchase
carpeting for the lounge and hallway at White Lake Oaks
from the low bidder, Reimer Floors, for $3,800.
Motion carried.
TRAILER - RED OAKS:
Mr. Thibodeau said that Purchasing received the following bids for a tandem -axle
equipment trailer:
AIS Equipment $3195.
Weingartz Supply No Bid
Case Power No Bid
Seco Products 249o.
Lawn Equipment 2895.
W. F. Miller No Bid
The trailer would be used for transporting golf carts and various light equipment
from course to course.
Staff concurred with Purchasing to award the bid to the low bidder, Seco Products for
$2490. There was $3000 budgeted in the Capital Equipment Budget for the purchase.
Moved by Mr. Moore, supported by Mr. Wilcox to purchase a
tandem -axle equipment trailer for use at Red Oaks from the
low bidder, Seco Products for $2490.
Motion carried.
3 - 3
(Commission Meeting, May 2, 1984)
48" HUSTLER BAT WING MOWER DECK:
The following bids were received for a 48" Hustler Bat Wing Mower Deck:
W. F. Miller $4,660.
D & C Sales No Bid
Johnston's Sales No Bid
Mr. Kipke said that this was a single source item only available in this area
from W. F. Miller. It is a mower deck attachment for an existing 72" Hustler
mower. It will provide a larger cutting capacity which would expedite the
mowing operation at Independence Oaks.
Staff concurred with Purchasing to buy from W. F. Miller for $4,660. There
was $3591 budgeted for the purchase in the Operating Equipment Budget. The
balance of $1,069 would come from this budget's surplus.
Moved by Mr. Cousins, supported by Mr. Vogt to purchase a
48" Hustler Bat Wing Mower Deck for use at Independence
Oaks from W. F. Miller for $4,660; the $1,069 over budget
will come from surplus in the Operating Equipment Budget.
Motion carried.
TRACTOR - ADDISON OAKS:
Purchasing received the following bids for a tractor at Addison Oaks:
Capital Equipment
Hackney Equipment
Flint Ford
Flint Ford
Munn Ford
Utica Ford
J. C. Ernst
John Deere
John Deere
Ford
Kubota
Ford
Ford
Ford
$11,858.00
13,885.00.
13,329.60
14,283.22
13,362.50
13,150.00
13,171.16
Mr. Johnston, Chief of Parks, recommended transferring the 14-year old tractor at
Addison Oaks to the floating equipment section of Technical Support and purchase
the above smaller tractor for use at Addison. .
Staff recommended accepting the low bid from Capital Equipment for $11,858. There
was $11,000 included in the Capital Equipment Budget for the purchase. The balance
of $858 would come from that budget's surplus.
Moved by Mrs. Fox, supported by Mr. Kuhn to purchase
a John Deere tractor from use at Addison Oaks from
the low bidder, Capital Equipment, for $11,858; the
$858 over budget to come from the surplus of the
Capital Equipment Budget.
Motion carried.
AERATOR - INDEPENDENCE OAKS:
The following bids were received by Purchasing on one Aerator for use at
Independence Oaks:
3-4
(Commission Meeting, May 2, 1984)
AERATOR - INDEPENDENCE OAKS (continued):
Wilkie Turf
Lawn Equipment
Lawn Equipment
Weingartz Supply
W. F. Miller
Ryan #594423B $2,135•
Hahn TM-140 2,595•
Hahn AB-1 2,195.
No Bid
Jacobsen #590 2,058.
Mr. Johnston explained that the aerator would be used on compacted soil around the
heavily used picnic and beach areas.
Staff recommended purchasing from the low bidder, W. F. Miller, for $2,058. There
was $2,100 included in the Operating Equipment Budget for the purchase.
Moved by Mr. Vogt, supported by Mr. Wilcox, to purchase
an aerator for use at Independence Oaks from the low
bidder, W. F. Miller, for $2,058.
Motion carried.
SUMMER UNIFORMS:
The following bids were received by Purchasing for 108 oairs of mens slacks:
Unit
Total
Qty.
Price
Price
National Dry Goods
Detroit
108
$12.00
$1,296.00
Jack's Factory Outlet
Bloomfield Hills
108
12.25
1,323.00
Metropolitan Uniform
Detroit
l08
24.88
2,687.00
Washington Clothiers
108
16.90
1,825.20
Detroit
Harwood Uniforms
Pontiac
108
18.25
1,971.00
Herman's - Royal Oak
No Bid
Mr. Kipke stated that staff required to wear the slacks are issuedthree pair. They
are then returned at the end of their employment.
Staff recommended purchasing from the low bidder, National Dry Goods, for $1,296.
Funds for the purchase were included in the Operating Budget.
Moved by Mr. Moore, supported by Mr. Cousins to purchase
108 pair of slacks for summer employees from the low
bidder, National Dry Goods, for $1,296.
Motion carried.
3-5
(Commission Meeting, May 2, 1984)
CHLORIDE:
The following bids were received by Purchasing for chloride for dust control on
the drives and parking areas in the parks this summer.
Environmental Waste Control No Bid
Tri-County Dust Control $0.289/gal.
Michigan Chloride .321/gal.
ABC Oil Service .26 /gal.
Michigan Dust Control .2997/gal.
Metro Environmental Applications No Bid
Staff recommended awarding the bid to the low bidder, ABC Oil Service, for $.26/gallon.
Mr. Kipke said this was the same price as was paid last year for the service. Funds
for the purchase were included in the operating budget of each park.
Moved by Mr. Cousins, supported by Mr. Kuhn to purchase
chloride for all parks in 1984 from the low bidder, ABC
Oil Service, for $.026/gallon.
Motion carried.
QUARTERLY REPORT - PUBLIC COMMUNICATIONS:
Ms. Pung and Ms. Langan highlighted what had been accomplished in the Public Com-
munications program from January - March, 1984.
Ms. Pung presented a videotape that she produced in the Waterford Cablevision
studio. It featured the wave pool and slide, an interview with Mr. Reickel about
the Oakland Parks Foundation and Homer Biondi explaining about the OakLowns.
Mr. Reickel noted that our logo, "Around the year, we're right here", had been
registered with the State of Michigan.
SALE OF SUMMER FUN PASSBOOKS:
Mr. Kipke explained that Marilyn Russell, a member of the Michigan Federation of
Women's Clubs, proposed selling the Parks and Recreation Commission's Summer Fun
Passbooks through their membership. If approved, she requested that a percentage
of the sale go toward their charitable project, Girlstown Foundation.
Mr. Kipke noted that the Passbooks contain coupons worth $80 for activities at
our park facilities and sell for $20.
Staff recommended allowing the Michigan Federation of Women's Clubs to sell the
Passbook and retain 20% of the retail value. For each book sold, the Commission
would receive $16 and the Women's Clubs would receive $4, to be applied toward their
Girlstown Foundation.
Moved by Mr. Kuhn, supported by Mr. Cousins to approve the
request of the Michigan Federation of Women's Clubs to sell
the Summer Fun Passbooks and retain 20% of the retail value
for their Girlstown Foundation and that this arrangement be
optional for other groups who might wish to sell the books.
Motion carried.
3-6
(Commission Meeting, May 2, 19811)
SWIMMING POOL - ADDISON OAKS:
Due to the severe deterioration and present state of the swimming pool at Addison
Oaks, staff recommended it be closed to the public and that it be studied to see
if it could be integrated into the botanical garden master plan.
Moved by Mr. Wilcox, supported by Mr. Cousins that the
swimming pool at Addison Oaks be closed down immediately
and that it be incorporated into the master plan for the
botanical garden and if not feasible, that the pool be
removed from the site.
Motion carried.
SUPPORT OF HOUSE JOINT RESOLUTION M:
Mr. Reickel asked that the Commission support House Joint Resolution M, a proposed
constitutional amendment that would prevent the state from diverting money from a
special fund used to buy recreational land known as the Kammer Recreational Land
Trust Fund. The resolution has passed the House by a 95-3 vote.
The purpose of the resolution is.to propose an amendment to the State Constitution
to create, by constitution, the Michigan Natural Resources Trust Fund. It will be
in most ways similar to what was created by statute, but it will not be subject to
further diversions like those which have nearly destroyed the fund.
The proposal required a two-thirds vote of both the House and Senate to place the
proposed amendment on the November ballot.
l" Moved by Mr. Moore, supported by Mr. Kuhn that the
Parks and Recreation Commission support House Joint
Resolution M and relay its interest to the Senate;
resolution to also be directed to the General Govern-
ment Committee for its support and referral to the
Board of County Commissioners.
Motion carried.
HOUSE - WATERFORD OAKS:
As previously considered by the Commission, Mr. Reickel explained that Mr. and Mrs.
Fry had accepted our offer of $54,000 cash for the house next door to the adminis-
trative office at Waterford Oaks. The price was within 10% of the appraisals.
Moved by Mrs. Fox, supported by Mr. Vogt to approve
purchasing the house next door to the administrative
office at Waterford Oaks for $54,000 cash, plus closing
costs and refer the transaction to Corporation Counsel
to ensure that all county procedures are met.
ROLL CALL VOTE:
AYES: Wint, Cousins, Fox, Kuhn, Moore, Vogt, Wilcox (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
3-7
(Commission Meeting, May 2, 1984)
WETLANDS ACQUISITION:
Mr. Figa stated that we are working with Corporation Counsel and Property Management
to acquire the wetlands adjacent to Independence Oaks County Park. There are
approximately 240 acres involved and we received a grant of $387,000 from the
Kammer Land Trust Fund for the acquisition.
The appraisals on the 180 acres came in at $2850 and $3000 respectively.
Mr. Figa further stated that we are presently working with Sashabaw Realty in
acquiring the approximately 180 acres that they own. We have offered them $2925
per acre and the purchase agreements are being prepared.
Staff requested Commission approval to proceed with this acquisition.
Moved by Mr. Cousins, supported by Mrs. Fox to purchase
approximately 180 acres of wetlands adjacent to Inde-
pendence Oaks from Sashabaw Realty for $2925 per acre.
ROLL CALL VOTE:
AYES: Cousins, Fox, Kuhn, Moore, Vogt, Wilcox, Wint (7)
14AYS: (0)
A sufficient majority having voted therefor, the motion carried.
COMMISSION PASSES:
Chairman Wint informed the Commission that the passes had been sent out and users
were encouraged to use discretion in their use.
Discussion ensued on the complimentary passes and their use in relation to golf
league fees.
Mr. Thibodeau, Chief of Golf, noted that all passes and Lifetime card holders who
play in a league must pay league fees. Mr. Reickel stated there was no Commission
policy on the administration of any kind of park passes.
Commissioner Vogt suggested that written policy be established for those former
parks commissioners who hold a Lifetime pass so that all procedures are consistent.
Moved by Mr. Wilcox, supported by Mr. Cousins that coupons
from the complimentary passbooks and Lifetime card holders
be extended all privileges except for league play and other
special events of the Commission.
Chairman Wint suggested that staff be directed to draw up a policy and present it
to the Commission at the next meeting.
Moved by Mr. Moore, supported by Mr. Vogt to amend the
motion by removing the Lifetime card holders from that
restriction.
Moved by Mr. Moore to table the matter until such time
as the Manager presented something in writing.
The motion to table failed for lack of support.
(Commission Meeting, May 2, 1984)
VOTE ON AMENDMENT TO MOTION:
AYES: Moore, Vogt (2)
NAYS: Cousins, Kuhn, Wilcox, Fox, Wint (5)
A sufficient majority not having voted therefor, the amendment to
the motion failed.
VOTE ON MOTION:
AYES: Moore, Fox, Wilcox, Vogt, Kuhn, Cousins, Wint (7)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
Chairman Wint also brought up the policy established by the Commission during budget
hearings to eliminate storage of personal carts at County Golf Courses. The Com-
mission re -confirmed its policy of not allowing private golf cart storage at the
Parks and Recreation Commission's golf courses.
RED OAKS WAVE POOL:
A copy of a resolution passed by the Madison Heights City Council was received by
Mr. Reickel, suggesting ingress to the proposed pool off Thirteen Mile Road and
egress on Dequindre Road.
Commissioner Kuhn noted that the area of the pumping station had to be sealed off
from the public and that the proposed pool plans would be discussed with the
Drainage Board.
Mr. Reickel reported that staff was working with the architect, Hoyem-Basso, in
analyzing the concerns expressed at the public hearing in Madison Heights on the
Red Oaks Wave Pool.
MANAGER'S REPORT:
---Recognition Banquet scheduled for Monday, May 14, White Lake Oaks.
---The next Commission meeting will be held on Wednesday, May 16, 9:30 a.m.
Moved by Mr. Wilcox, supported by Mrs. Fox
to adjourn the meeting.
Motion carried.
The meeting adjourned at 12:20 p.m.
Jean M. Fox
Secretary
Betty G est
Recording Secretary 3 - 9