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HomeMy WebLinkAboutMinutes - 1985.04.03 - 38775OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING April 3. 1985 The meeting was called to order at 9:40 a.m. by Vice Chairman Jean Fox in the Parks and Recreation Commission's Conference Room. COMMISSION MEMBERS PRESENT: Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., John Gnau, George Kuhn, Walter Moore, Carol Stanley COMMISSION MEMBERS ABSENT: Chairman Lewis Wint, Lillian Moffitt, Daniel Murphy, Richard Wilcox ALSO PRESENT: Parks and Recreation Department of Public Works Corporation Counsel Oakland Parks Foundation Anthony M. Franco, Inc. Springfield Township Giffels/Hoyem-Basso Snell Environmental Group, Inc North Oakland County Girl Scouts The Daily Tribune APPROVAL OF MINUTES: Ralph Richard, Manager Jon Kipke, Assistant Manager C. L. Ross, Chief of Administrative Services Janet Pung, Public Communications Officer Arnold Johnston, Chief of Parks Mike Thibodeau, Chief of Golf Sheila Cox, Accountant Robert Coffey, Recreation Supervisor Milt Handorf, Director Pat Campbell Fran Greenebaum, Executive Director Dorothy Langan, Account Executive Collin Walls, Supervisor Helen Vergin, Sesquicentenntial Coordinator Harry Diamond, Consultant Dave Battle, Consultant Robert E. Ford, Program Coordinator Professor Michael Chubb Lawrie Burnett, Executive Director Dee Hosler, Community Director Joan Bloomfield, Second Vice President Greg Need, Attorney Steve Finley Moved by Mr. Moore, supported by Mrs. Stanley to approve the minutes of the meeting of March 20, 1985, as written. Motion carried. APPROVAL OF PAYMENTS: Moved by Mr. Kuhn, supported by Mr. Lewis to approve the payment of Vouchers 3-132 through 3-243. 3 - 1 (Commission Meeting, April 3, 1985) ROLL CALL VOTE: AYES: Gnau, Kuhn, Lewis, Moore, Stanley, Fox (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. STATEMENT OF OPERATIONS: Moved by Mr. Lewis, supported by Mrs. Stanley to receive the Statement of Operations through the month of February, 1985. Motion carried. GIRL SCOUT PROPERTY - WHITE LAKE OAKS: Greg Need, attorney for the North Oakland County Girl Scouts, was present at the meeting to request the Commission's consideration of a modified proposal for the sale of the .77 acre from White Lake Oaks. The proposal encompasses a transfer of a 1.54 acre strip of land to White Lake Oaks with the .77 acre for the North Oakland County Girl Scouts. The Girl Scouts will secure a private property appraisal for both pieces of property and will agree to the terms that were originally approved by the Commission for the sale. Corporation Counsel stated there would be a "cross -reverter clause", which would mean that both properties would be re -exchanged should the land transferred to the Girl Scouts be used other than for scouting activities, and that Corporation Coun- sel is agreeable to the terms. Moved by Mr. Moore, supported by Mrs. Stanley to approve the transfer of .77 acres of land from White Lake Oaks to the North Oakland County Girl Scouts in exchange for 1.54 acres from the North Oakland County Girl Scouts to White Lake Oaks, with the following terms: That the deeds contain a Cross -Reverter Clause should the land from White Lake Oaks be used for other than scouting activities; that the North Oakland County Girl Scouts, at their expense fence the property at a line to be determined by Parks personnel; that the North Oakland County Girl Scouts provide at their expense a zone of mature evergreen plantings between the proposed building and the golf course; that the North Oakland County Girl Scouts name the County of Oakland and Parks and Recreation Commission as insured for liability occasioned by golfing activities which may injure or damage persons or property on girl scout property; the North Oakland County Girl Scouts shall provide for their own land title insurance; that Parks personnel shall have site design and architectural design approval; and that the North Oakland County Girl Scouts shall secure a private property appraisal for both pieces of property. 3 - 2 (Commission Meeting, April 3, 1985) Moved by Mr. Kuhn, supported by Mr. Lewis to amend the motion for the transfer of the properties at White Lake Oaks by adding the following clause: That the Oakland County Parks and Recreation Commission be held harmless for incidents occurring on the 1.54 acres of land being transferred from the North Oakland County Girl Scouts. ROLL CALL VOTE ON THE AMENDMENT: AYES: Kuhn, Lewis, Moore, Stanley, Fox, Gnau (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. ROLL CALL VOTE ON ORIGINAL MOTION: AYES: Lewis, Moore, Stanley, Fox, Gnau, Kuhn (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. RED OAKS WAVE POOL UPDATE: Harry Diamond and Dave Battle, consultants from Giffels/Hoyem-Basso, were present to update the Commission on the progress of the Red Oaks Wave Pool. They noted that the project is on schedule; the pool itself should be completed in time for an equipment test late this fall, with groundbreaking to coincide with the opening of the 1986 season. RECREATION MASTER PLAN: Program Coordinator Robert Ford and Professor Michael Chubb from Snell Environ- mental Group, Inc., were present to review with the Commission their project schedule and intentions for the Overall Recreation Master Plan update. Mr. Ford stated this will be a "living document", one the Commission will be able to use, and will be resource -oriented to get the best use of the parks resources. Final synopsis will be presented to the Commission in a short, brochure -type form. In the course of the update, they will be sending out three separate survey/ questionnaires, which will be targeted to different groups of people, one of which will be available to designated spots around the County for anyone interested in giving us their input. Also, an "idea session" has been planned on April 12 at 11:00 a.m. to be held at Waterford Oaks. Location parks and recreation officials and city, village and township officials have been invited to attend. The Commission would be welcome for their input. Snell will be striving to meet the extended deadline for the master plan update grant requirements from the Department of Natural Resources. 3 - 3 (Commission Meeting, April 3, 1985) SPRINGFIELD TOWNSHIP SESQUICENTENNIAL ACTIVITIES: Helen Vergin, Springfield Township's 1986 Sesquicentennial Coordinator, reviewed the schedule for the Sesquicentennial, emphasizing the events being planned at the Springfield Oaks YAC. Mrs. Vergin noted that she would like to be able to work closely with the Com- mission in order to avoid planning events during possible construction or refur- bishing of the YAC. She also requested the Commission's consideration of a fee waiver for some of the Sesquicentennial events being held there. Staff has met with Mrs. Vergin and reserved all the requested dates for the YAC; staff will work with her and present to the Commission an item -by -item activity list with any recommendations for fee waivers. Moved by Mr. Kuhn, supported by Mr. Lewis to authorize staff to work with Springfield Township officials and the Sesqui- centennial Coordinator on Springfield Township's sesquicentennial events scheduled at the Springfield Oaks YAC, and bring back to the Commission any recommendations for fee waivers. Motion carried. UNIFORMS - SUMMER STAFF SHIRTS: Purchasing received the following bids for the purchase of 48 dozen tan summer staff shirts: Each Total Price Craig -Richard $8.20 $4,723.20 Bishop Screenprint 6.24 3,554.24 Kurt's Custom Screening 6.10 3,513.60 Artwear 7.71 4,440.96 These shirts are used by all part-time employees except lifeguards, and are the same style that has been used for the past several years. Staff recommends awarding the purchase to the low bidder, Kurt's Custom Screening, in the amount of $6.10 each, for a total of $3,513.60. Funds for this purchase are budgeted in the uniform expense account of the Operating Budget. Moved by Mr. Moore, supported by Mrs. Stanley to award the bid for the purchase of 48 dozen summer staff shirts to the low bidder, Kurt's Custom Screening, in the amount of $6.10 each, for a total purchase price of $3,513.60. Motion carried. UNIFORMS - LIFEGUARD SHIRTS: Staff requested bids for the purchase of 26 dozen shirts for the lifeguards. These shirts have special colors for fast identification. Because of the requirements needed for this shirt, only one vendor placed a bid. That bid is as follows: 3 - 4 (Commission Meeting, April 3, 1985) Artwear, Birmingham $6.75 each $2,106.00 total Staff recommends this purchase, noting the funds will come from the uniform expense account from the Operating Budget. Moved by Mr. Gnau, supported by Mr. Kuhn to approve the bid for the purchase of 26 dozen lifeguard shirts from Artwear in the amount of $6.75 each, for a total purchase of $2,106.00. Motion carried. UNIFORMS - LIFEGUARD JACKETS: Bids were received for the purchase of 20 dozen replacement lifeguard jackets. They are as follows: Each Total Price Velva-Sheen $12.50 $3,000.00 Craig -Richard 16.00 3,880.00 Tal Tane 14.50 3,480.00 Kurt's Custom Screening 17.45 4,188.00 Write Wrappings 13.25 3,180.00 These jackets have the same identifying colors as the shirts previously approved, with the words "Oakland County Parks and Recreation" on the front and "Lifeguard" on the back. Staff recommends awarding the bid to the low bidder, Velva-Sheen, in the amount of $12.50 each, for a total of $3,000.00. Funds for this purchase will come from the Uniform Expense account in the Operating Budget. Moved by Mrs. Stanley, supported by Mr. Gnau to award the bid for the purchase of 20 dozen lifeguard jackets from the low bidder, Velva-Sheen, in the amount of $12.50 each, for a total of $3,000.00. Motion carried. UNIFORMS - SPORT SHORTS: The following bids were received for.the purchase of 23 dozen sport shorts: Each Total Price Washington Clothiers $9.40 $2,594.40 *National Dry Goods 2.75 759.00 *Bid did not meet specifications. Mr. Kipke explained that the sport shorts are like tennis shorts rather than a gym short, and are used by summer employees not involved in maintenance. 3 - 5 (Commission Meeting, April 3, 1985) The bid received from Washington Clothiers is the same price the Commission paid last year. This is the only vendor Purchasing has been able to find who can supply this type of short. Staff concurs with Purchasing's recommendation to purchase the sport shorts from Washington Clothiers in the amount of $9.40 each, for a total of $2,594.40. Funds for this purchase will come from the Uniform Expense account in the Operating Budget. Moved by Mrs. Stanley, supported by Mr. Moore to award the bid for the purchase of 23 dozen sport shorts from Washington Clothiers in the amount of $9.40 each, for a total of $2,594.40. Motion carried. KROY LETTERING SYSTEMS - INDEPENDENCE OAKS NATURE CENTER: Bids were received for the purchase of a Kroy Machine with two lettering systems for the Independence Oaks Nature Center. They are as follows: Kroy Center $1,889.30 Flint Blueprint 1,942.45 DMI Industries 1,934.80 This machine will.be used for making signs, posters, flyers, trail text, etc. Staff recommends purchasing the machine from the low bidder, Kroy Center, for the amount of $1,889.30. There is $2,170.00 in the Operating Equipment Budget for this purchase. Moved by Mr. Lewis, supported by Mr. Kuhn to award the bid for the purchase of a Kroy machine with two lettering systems for the Independence Oaks Nature Center to the low bidder, Kroy Center, for the amount of $1,889.30. Motion carried. MEMORY TYPEWRITERS - ADMINISTRATION: Last year staff requested from Computer Services a review of our typist positions to evaluate,our system and make recommendations for greater efficiency. The results of that study recommended the purchase of memory typewriters for several positions. Staff tested several brands of memory typewriters and decided they preferred the Canon AP550. Purchasing requested bids for the purchase of three Canon AP550 memory typewriters. They are as follows: Hovinga Business Systems $2,117.78 PB Electronics 1,925.00 Midwest Business 1,834.00* International Calculator Sales 1,790.00 *Alternate bid 3 - 6 (Commission Meeting, April 3, 1985) Staff recommends awarding the bid to the low bidder, International Calculator Sales, in the amount of $1,790.00 each, for a total of $5,370.00. There is $4,000.00 in the Operating Equipment Budget for this purchase; the additional $1,370.00 will be taken from the surplus of that fund. Moved by Mr. Moore, supported by Mrs. Stanley to award the bid for the purchase of three Canon AP550 memory typewriters for the Administration to the low bidder, International Calculator Sales, in the amount of $1,790.00 each, for a total of $5,370.00. ROLL CALL VOTE: AYES: Moore, Stanley, Fox, Gnau, Kuhn, Lewis (6) NAYS: (0) A sufficient majority having voted therefor, the motion carried. BACKHOE - WHITE LAKE OAKS: Purchasing received the following bids for the purchase of a 3-point hitch backhoe unit for White Lake Oaks: Flint Ford $4,184.24 Utica Ford Tractor 3,999.95 AIS Construction 3,588.99 Munn Ford Tractor 4,298.50 Capital Equipment NO BID Bitten Brothers 3,700.00 King Brothers NO BID This backhoe can be attached to our tractors, and is a replacement item for a 20- year old model that needs approximately $1,600 in parts to be rebuilt. The old unit will be placed in the County's spring auction for sale. The new unit will be shared between all the golf courses. Staff recommends awarding the bid to the low bidder, AIS Construction, in the amount of $3,588.99. There is $4,000.00 in the Operating Equipment Budget for this purchase. Moved by Mr. Gnau, supported by Mr. Kuhn to award the bid for the purchase of a 3-point hitch backhoe unit for White Lake Oaks to the low bidder, AIS Construction, in the amount of $3,588.99. Motion carried. FERTILIZER - PARKS AND GOLF COURSES: Staff received from Purchasing bids for the purchase of 73 tons Fairway, 4 tons Tee, 7 tons Green, and 4 tons of Milorganite fertilizer. The bids are as follows: 3 - 7 (Commission Meeting, April 3, 1985) 73 Fairway 4 Tee 7 Green • 4 Milorganite Terminal NO BID NO BID NO BID NO BID Burdicks $27,900.00 $1,528.80* $3,157.00 $747.00 Shemin NO BID 1,867.20 3,805.20 810.00 Turf Grass 22,863.60 1,600.00 3,080.00* 790.00 Lesco 20,148.00 NO BID 3,193.25 NO BID W. F. Miller 27,010.00 1,952.00 3,416.00 NO BID Benham 28,397.00 1,556.00 3,122.00 780.00 Turf Chem. 21,754.00 1,656.00 3,213.00 680.00 Lawn Equip. NO BID NO BID NO BID NO BID *Did not meet specifications. This fertilizer will be used throughout the parks system for the 1985 season. Staff concurs with Purchasing's recommendation to split the bid and award to the following bidders who meet specifications: 73 tons of Fairway fertilizer to Lesco for $20,148.00; 4 tons of Tee fertilizer to Benham for $1,556.00; 7 tons of Green fertilizer to Benham for $3,122.00; 4 tons of Milorganite to Turf Chemicals for $680.00. Funds for this purchase will come from the Grounds Maintenance budgets from each respective park and golf course. Moved by Mr. Gnau, supported by Mrs. Stanley to award the bids for the purchase of fertilizer for the parks and golf courses to the low bidders meeting specifications: 73 tons of fairway fertilizer to Lesco for $20,148.00; 4 tons of tee fertilizer to Benham for $1,556.00; 7 tons of green fertilizer to Benham for $3,122.00; and 4 tons of Milorganite to Turf Chemicals for $680.00, for a total purchase price of $25,506.00. Motion carried. ROAD CHLORIDE: The following bids were received for dust control service for the parks for 1985: ABC Oil Service $.27/gallon Tri-County Dust Control .29 Michigan Dust Control NO BID Central Waste Oil Service NO BID Bill's Dust Control NO BID Michigan Chloride Sales .345 3 - 8 (Commission Meeting, April 3, 1985) The Oakland County Road Commission was approached for a bid, but they are not allowed to work on the park roads because they are considered private roads. Staff concurs with Purchasing's recommendation to award to the low bidder, ABC Oil Service, for $.27/gallon. The Commission requested staff investigate the possibility of establishing a more cooperative effort between the Commission and the Oakland County Road Commission. If legislation will be required to enable the Road Commission to service the County parks roads, staff will contact Kerry Kammer for advice on how to proceed. Moved by Mr. Gnau, supported by Mr. Lewis to award the bid for the road chloride service in the parks to the low bidder, ABC Oil Service, in the amount of $.27/gallon. Motion carried. FENCE REPAIR - ADDISON, GROVELAND, AND INDEPENDENCE OAKS: Bids were received for fence repairs at Addison, Groveland, and Independence Oaks. They are as follows: Michigan Wire & Steel $2,865.00 En Guarde Fence 4,148.00 Zappie Fence NO BID Cyclone Fence 6,500.00 R & N Fence NO BID This work is to repair the fence damage caused by the ice storm we had at the beginning of the year. Staff concurs with Purchasing's recommendation to award the contract to the low bidder, Michigan Wire and Steel, in the amount of $2,865.00. Moved by Mr. Gnau, supported by Mrs. Stanley to award the contract for fence repairs at Addison, Groveland, and Independence Oaks to the low bidder, Michigan Wire and Steel, in the amount of $2,865.00. Motion carried. 1984 AUDIT REPORT: Because a representative from the auditing firm of Janz & Knight could not be present, the Commission will receive the 1984 audit report at the next Commission meeting. However, staff requested Commission's approval to amend the final 1984 Operating Budget to conform with the General Appropriations Act and the Michigan Budgeting Act. Moved by Mr. Kuhn, supported by Mr. Moore to amend the 1984 Operating Budget to conform with the Michigan Budgeting Act and the Commission's General Appropriations Act. Motion carried. 3 - 9 (Commission Meeting, April 3, 1985) OAKLAND PARKS FOUNDATION: ---Executive Director Fran Greenebaum informed the Commission that the Oakland Parks Foundation made approximately $2,300 from the Bob Posch Benefit at White Lake Oaks March 19, half of which will be allocated to the All Visitor Trail at Independence Oaks. ---The next event on the Foundation's schedule is their Annual Dinner Meeting on May 1 at Addison Oaks. R. Eric Reickel and retiring Foundation Board members will be honored. All Commission members are invited; cost is $25 per person. The Detroit Free Press has donated $600 to help underwrite this dinner; The Oaks is also helping by supplying the wine for the dinner. ---Summer Family Fun Day has been scheduled for Sunday, June 2, and will be held at the Waterford Oaks Complex. Plans include activities at the Wave Pool and the Tennis Complex. The function was purposely planned for early in the season, in the hope it will attract the participants back to the park for another visit this year. MANAr,RR ' R RF.PnRT ---The following is the winning slogan from the employees' contest, which was sub- mitted by Jeanine Gillikin, our public communications intern. The slogan will be used on all County mail for the summer. For All Seasons For All Reasons Oakland County Parks Second place winning slogan was submitted by Robert Coffey, and can be used for mail at a later date. That slogan is as follows: Make Recreation Your Vacation in an Oakland County Park ---Staff will be honoring Betty Guest at a luncheon on Friday, April 19, at Gino's Restaurant on Cass Lake Road in Keego Harbor. ---Recognition Banquet has been scheduled for Monday, May 13, at Glen Oaks: Cock- tails at 6:30 p.m.; dinner at 7:30 p.m. Cost is $8 per person. ---Sent a memo to Glen Dick, Director of Central Services, informing him that staff has decided to continue with County Safety's services for the summer. Staff will continue to review this service for the remainder of the year and evaluate it for the 1986 season. A Special Parks District Meeting Forum is being held in June for approximately 30 major parks systems in the state. Mr. Richard has requested information from that group on safety programs in their park systems. ---Met with the Paglino brothers about the possibility of their running the Red Oaks Golf Dome for the summer. They would be unable to do so this year because of tax regulations for running a business on our property. However, they will continue to investigate this possibility for the 1986 season. 3 - 10 (Commission Meeting, April 3, 1985) ---Met with WRIF and expressed our concerns for our parks system for the next 20 years and the need for parks and recreation in our County. They will be putting together a public awareness program on parks and recreation to air on their radio station. ---A tentative date of Wednesday, June 5, has been set for the Commission's park tour. The meeting will be held at 9:00 a.m.; Commission will leave from the meeting to see Springfield, Groveland, Independence, and driving by Orion Oaks on the way back. Lunch will be held at the Springfield Oaks Clubhouse. Staff will invite Oakland Parks Foundation members and any new Oakland County commissioners. Next meeting will be Wednesday, May 1, 1985, at 9:30 a.m. Meeting adjourned at 11:33 a.m. Pecky D. Lewis, Jr. Secretary Karen Smith Recording Secretary ks 3-11