HomeMy WebLinkAboutMinutes - 1985.08.14 - 38776OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 14, 1985
The meeting was called to order at 9:44 a.m. by Chairman Lewis Wint in the Parks
and Recreation Commission's conference room.
COMMISSION MEMBERS PRESENT:
Chairman Lewis Wint, Vice Chairman Jean Fox, Secretary Pecky Lewis, Jr., John
Gnau, Jr., Lillian Moffitt, Carol Stanley
COMMISSION MEMBERS ABSENT:
George Kuhn, Walter Moore, Daniel Murphy, Richard Wilcox
ALSO PRESENT:
Parks and Recreation
Department of Pubic Works
Snell Environmental Group, inc.
Oakland Parks Foundation
Volunteer
Oakland Press
Kerr Machinery
Sylvan Industrial Piping
Ralph Richard, Manager
Jon Kipke, Assistant Manager
C. L. Ross, Chief, Administrative Services
Joe Figa, Chief, Design and Development
Cindi Norris, Account Clerk
Mike Thibodeau, Chief of Golf
Janet Pung, Public Communications Officer
Mary Zednik, Public Communications Asst.
Steve VandenBossche, Engineering Aide
Kevin Shallow, Public Communications
Arnold Johnston, Chief of Parks
Dan Stencil, Recreation Supervisor
Milton Handorf, Director
Bob Ford, Program Coordinator
Fran Greenebaum, Executive Director
Joyce Condon
Charlotte Channing
Bill Danyas
Irvin Holland
Jan Pung introduced her new public communications assistant, Mary Zednik, who
is a graduate of Michigan State University and a former employee of the Deerfield
Park District in Illinois.
Joe Figa introduced his new engineering aide, Steve VandenBossche, a graduate
of Michigan State University.
APPROVAL OF MINUTES:
Moved by Mr. Lewis, supported by Mr. Gnau to approve the
minutes of the meeting of July 10, 1985, as written.
Motion carried.
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(Commission Meeting, August 14, 1985)
APPROVAL OF PAYMENTS:
Moved by Mr. Lewis, supported by Mrs. Fox to approve the
payment of Vouchers 7-1 through 7-325, and Interdepartmental
Payment Register for July, 1985.
ROLL CALL VOTE:
AYES: Fox, Gnau, Lewis, Moffitt, Stanley, Wint (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
STATEMENT OF OPERATIONS:
Moved by Mrs. Stanley, supported by Mrs. Moffitt to receive
the Statement of Operations as of June, 1985.
Motion carried.
ACTIVITIES REPORT:
Moved by Mrs. Moffitt, supported by Mrs. Stanley to receive
the Activities Report for June, 1985.
Motion carried.
1986 PRELIMINARY BUDGET:
Staff presented the 1986 Preliminary Budget, which was compiled in accordance
with the County Executive's request to present an "all funds budget" to the citizens
of Oakland County. This preliminary budget of $7.2 Million reflects an 8% increase
in revenues and an 11% increase in expenses.
Staff recommended the Commission approve and forward budget to the County Executive,
with a notation that it is just a preliminary budget and that the Parks and Recrea-
tion Commission will go through its complete budget process later in the year.
Moved by Mr. Lewis, supported by Mrs. Fox to approve the
1986 Preliminary Budget and to have it forwarded to the
County Executive for presentation with the 1986 "all
funds budget".
ROLL CALL VOTE:
AYES: Gnau, Lewis, Moffitt, Stanley, Wint, Fox (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
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(Commission Meeting, August 14, 1985)
AWARD RECOGNITION - VOLUNTEER JOYCE CONDON:
Staff reviewed the volunteer work Joyce Condon has done in directing and producing
the Commission's cable series, "Around the Year ... We're Right Here", noting that
Waterford Cablevision recognized her work with a resolution and a trophy for 1985
Best Directed Series.
Joyce was presented with a gift as thanks for all the services she has performed
on behalf of the Commission.
GROVELAND OAKS BOAT RENTAL FACILITY:
Purchasing received the following bids for the purchase only of three bridge sec-
tions for the Groveland Oaks boat rental facility project:
DeBough Manufacturing $23,564.00
Jennings, Inc.
22,946.00
Jack Golden Associates NO BID
Fisher Handling Co. NO BID
Koppers Company, Inc. NO BID
Seavey & Associates NO BID
These bridge sections, one 90 ft. and two 30 ft., will be used to finish connecting
the islands from the far side of the lake to the beach, which should eliminate
most foot traffic along the main park road.
Staff recommends purchasing the bridge sections from the low bidder, Jennings,
Inc., contingent upon staff's approval of bridge specifications. Funds for this
purchase were budgeted in the 1985 Capital Improvement Budget.
Staff noted that the bids for contracting the installation of these bridge sections
will be solicited at a later date.
Moved by Mr. Gnau, supported by Mrs. Moffitt to award the
purchase of one 90 ft. bridge section and two 30 ft. bridge
sections for the Groveland Oaks boat rental facility
project to the low bidder, Jennings, Inc., in the amount
of $22,946.00, contingent upon staff's approval of
specifications.
ROLL CALL VOTE:
AYES: Lewis, Moffitt, Stanley, Wint, Fox, Gnau (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
WHITE LAKE OAKS ROOF REPAIR:
Staff received the following bids to replace a 30' x 50' roof over the lounge
on the White Lake Oaks Clubhouse:
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(Commission Meeting, August 14, 1985)
Hartford Roofing NO BID
Price Brothers $3,450.00
Newton Crane 7,300.00
Energy Shield 4,100.00
Work will include stripping the existing roof and adding insulation, and will
be guaranteed for five years.
Staff recommends awarding the contract to the low bidder, Price Brothers, in the
amount of $3,450.00. Funds for this expenditure will come from the contingency
fund in the operating budget.
Moved by Mr. Gnau, supported by Mrs. Stanley to award the
bid for the roof repair at White Lake Oaks to the low
bidder, Price Brothers, in the amount of $3,450.00.
ROLL CALL VOTE:
AYES: Moffitt, Stanley, Wint, Fox, Gnau, Lewis (6)
NAYS: (0)
A sufficient majority having voted therefor, the motion carried.
MASTER PLAN UPDATE:
Bob Ford, Program Coordinator from Snell Environmental Group, presented a brief
report on the progress of the master plan update.
SAFETY:
Staff has been meeting with Glen Dick, Central Services Director, and Don Kratt,
Chief of Safety, regarding safety services for 1986.
Commission directed staff to work with Safety and Glen Dick to arrive at schedules
and rates for patrolling the parks in 1986. If a proposal is not worked out,
Safety will make a presentation to the Commission explaining the services they
provide, their chain of command, back up, and their reasons for not hiring part-
time employees.
INVESTMENT POLICY:
Chuck Ross informed the Commission that the department invested the money from
the closing of the Glen Oaks property as recommended by the Oakland County Treasurer's
Office.
He noted that the Parks Commission does not have the authority to invest their
money; only the County Treasurer's Office has that power. They have been giving
the Parks staff a choice of options they recommend; however, they still have final
veto power.
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(Commission Meeting, August 14, 1985)
Moved by Mrs. Fox to invest the money received from the sale
of the Glen Oaks property as recommended to the staff by the
County Treasurer's Office.
Motion failed for lack of support.
Commission directed staff to invite Hugh Dohany and Doug Williams, Oakland County
Treasurer's Office, to attend a Commission meeting and make a presentation on
their investment policy.
RAUPP CAMPFITTERS CONTRACT RENEWAL:
Jon Kipke presented a proposed three-year contract renewal for Commission approval
for Raupp Campfitters. This contract covers the cross-country ski equipment rental
program at Independence Oaks.
He noted that there are few changes in the proposed contract, with the Commission
still receiving 50% of gross rentals on all but one fee, same insurance coverage,
with hours of operation on Saturday and Sunday.
Staff recommended approval of the contract as modified.
Moved by Mrs. Fox, supported by Mrs. Moffitt to approve the
three-year contract renewal for Raupp Campfitters for the
cross-country ski equipment rental program at Independence
Oaks as modified.
Motion carried.
MANAaRR ' R RF.PnRT _
---Commissioners were urged to attend the Volunteer Recognition Picnic being held
on Wednesday, August 28, at the Waterford Oaks Wave Pool. Dinner is scheduled
for 6:30 p.m.; recognition ceremony will begin at 8:00 p.m.
---Michigan Senior Olympics are Saturday, August 17. Commissioners are invited
to attend the opening ceremonies at 9:00 a.m. Approximately 800 seniors are ex-
pected to participate.
---Wave Pool special events have been scheduled, which will include Creature Feature
Night, Hawaiian Night, and College Night. Also, WCZY-FM radio is planning a special
pool day on August 24. There will be 40 spots on the radio announcing these events.
Also, Ralph Richard gave a half-hour interview with WXYT radio; they will segment
that interview into one -minute spots to be aired on their station.
---Was contacted by Lorna McEwen in regards to the possibility of the Commission
purchasing part of the Grand Trunk Railroad right-of-way. Recommended the communi-
ties form a consortium to purchase and develop the land.
---Staff will have the Capital Improvement Budget ready for Commission approval
at the same time as the Operating Budget this year. It is hoped that doing both
budgets at the same time will save approximately three months' time planning the
projects for 1986. Staff is also considering a five-year program for the Commis-
sion's approval.
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(Commission Meeting, August 14, 1985)
---Staff is planning a Fall Color Car Classic at Independence Oaks on Oct. 6.
Pre-1970 cars will be invited to participate in this event; activities will be
planned throughout the day at the park.
---Staff has been notified that Heather Highlands Golf Course (formerly Holly
Greens) is for sale; asking price is $2.8 Million.
---Received a letter from Jack Olsen, Chairman of the Board of Commissioners'
General Government Committee, requesting Parks Commission consideration of a letter
he received from the Delta County Board of Commissioners regarding county park
commissioners. That letter asked the following two questions on the size of parks
commissions:
1. Would your county support legislation reducing the size of
the County Park Commission to three members appointed
by the Board of Commissioners?
2. If your county is in favor of the present legislation,
would you support a three person board for counties
under 100,000 in population?
The Commission remained in favor of leaving the law as is for counties over 100,000.
For counties under 100,000 in population, they recommended a minimum of 3, up
to a maximum of 10, commissioners.
Staff will direct a letter to Chairman Olsen informing him of the Commission's
recommendation.
UNFINISHED BUSINESS: PARKS -OWNED HOMES:
As per Commission direction, staff reviewed the parks -owned homes policy, with
recommendation for bringing it up to today's standards.
Moved by Mr. Gnau, supported by Mrs. Fox that the supplementary
homes at Groveland Oaks, White Lake Oaks, and Springfield Oaks
Golf Course be considered for disposal or rental at fair
market value when park personnel vacate; that the Commission
take into consideration during the next salary equity package
that the free use of these homes is a fringe benefit; and that
the $500 utility allowance set in 1970 be brought up to
today's standards. These standards are as follows: That a
cap be set for park managers' and supplementary homes of $1,800
yearly for utilities, with a maximum payment for the 1986
budget year of $500; and to inspect each home to see what can
be done for energy -saving measures.
Motion carried.
Next meeting will be Wednesday, September 4, at 9:30 a.m.
Meeting adjourned at 11:42 a.m.
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Pecky D. Lewis, Jr. Karen Smith
Secretary Recording Secretary
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